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NYSA hosting SAA Arrangement and Description course

 

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Good morning!

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The State Archives will be hosting SAA’s Arrangement and Description workshop on May 1-2.? This is the same workshop I attended in Syracuse University in 2018 and I loved it! The presenters are fantastic and the content is so relevant to all of our work!? Could you help us spread the word on the workshop?? Here’s the link . There are plenty of hotels in the vicinity and it would be great to see people take advantage of this opportunity. Early registration is in place until April 1st.? Thanks!

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John Diefenderfer

Documentary Heritage Program

New York State Archives

John.Diefenderfer@...

518-474-3229

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SAA Web Archiving Section Coffee Chat with Julien Masanès

Amanda Greenwood
 


Join the Web Archiving Section for a Virtual Coffee Chat with Julien Masanès, CEO of Hanzo Archive, on March 8th at 12pm EST.
Masanès is the author of Web Archiving, the 2006 seminal text on web archiving theory and practice. In the past he has served as CEO of Internet Memory Research and the Internet Memory Foundation. Masanès's experience also includes cofounding and directing the European Archive, a non-profit foundation for Web preservation and digital cultural access, and directing the Web Archiving Project at the Bibliothèque nationale de France, as well as participating in the creation of the International Internet Preservation Consortium (IIPC).
Masanès will discuss the rise of collaboration spaces at work and the challenges for archivists. The talk will be followed by a Q&A session. Registration is free:

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--
Amanda Greenwood
Bigelow Project Archivist
Schaffer Library, 3rd Floor
Union College?
807 Union Street
Schenectady, NY? 12308
(w) 518-388-6781

Union Logo


DHPSNY Spring Planning & Assessment Deadline EXTENDED!

 

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We're excited to announce that the deadline to apply for the DHPSNY Spring 2023 Planning & Assessment Services Round?has been extended?—?we will now be accepting applications until?midnight EST on Friday, March 24.

Accepted sites will have the option of choosing in-person services for Archival Needs Assessments, Strategic Planning Assistance, Preservation Surveys, and Condition Surveys. Sites can elect to receive virtual services if preferred.

Offered?free of cost?to eligible New York State collecting institutions, each DHPSNY?service?is tailored to fit your organization’s needs and can be utilized to obtain additional funding, increase the accessibility and use of your archival collections, and more.



We are accepting applications for all four of our services:

  • Archival Needs Assessments:?An excellent way to examine your archival program holistically through an external lens. DHPSNY?Archival Needs Assessments?cover Administration,?Collections Management, and?Collections Care.
  • Preservation Surveys:?A general evaluation of your institution's preservation needs, pinpointing areas of concern and recommendations for improvement in?Preservation, Administration,?Building Conditions,?Environmental Conditions,?Security and Emergency Preparedness, and?Collections Care and Storage.
  • Strategic Planning Assistance:?This service helps organizations think proactively about their future and shape a three-year plan to serve as a road map for future decision-making under a trained facilitator.
  • Condition Surveys:?A valuable tool for institutions that have received a Preservation Survey (through DHPSNY or another program) and are looking to evaluate the conditions of collection materials on a more granular level.

Learn more and apply???


For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337.?

Join our newsletter to stay up to date about our free programs and services:?.

Application materials for DHPSNY's Planning & Assessment Services are accepted year-round and reviewed three times a year. DHPSNY?Foundational Planning Assistanceis accepted on a rolling basis.



DOCUMENTARY HERITAGE AND PRESERVATION SERVICES FOR NEW YORK

?|?info@...?| (215) 545-0613


DHPSNY is a program of the?, with?

services provided by the?.





Apply for DHPSNY Planning & Assessment Services by March 10!

 

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Offered free of cost to NYS cultural collecting institutions, DHPSNY?Planning & Assessment Services?aim to improve adherence to preservation best practices and can be utilized to obtain funding, increase the accessibility and use of your collections, and more.?Accepted sites will have the option of choosing to receive in-person?or virtual services.

Application materials for the following services must be received by?Friday, March 10, 2023,?to be considered for the spring application review period:
  • Archival Needs Assessments:?an excellent way to examine your archival program holistically through an external lens.
  • Preservation Surveys:?a general evaluation of your institution's preservation needs, pinpointing areas of concern and recommendations for improvement.
  • Condition Surveys:?a valuable tool for institutions that have previously undergone a Preservation Survey (through DHPSNY or another program) and are now interested in evaluating the condition of collection materials on a more granular level.
  • Strategic Planning Assistance:?helps organizations think proactively about their future and shape a three-year plan to serve as a road map for future decision-making under a trained facilitator.
Learn More and Apply! → .

For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337.?DHPSNY?Foundational Planning Assistance?is conducted virtually and accepted on a rolling basis.

Join our newsletter to stay up to date about our free programs and services:?.

Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library, with?services provided by the Conservation Center for Art & Historic Artifacts.



Archie Motley Scholarship - Deadline is March 1

 

The Midwest Archives Conference (MAC) is soliciting applications for the 2023 Archie Motley Memorial Scholarship for Students of Color (). The scholarship is designed to provide financial assistance to students of color pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession. Two $1,500 scholarships, accompanied by one-year memberships to MAC, will be awarded.

To be eligible for a scholarship, the applicant must be of African, Arabic, Asian, Indigenous, or Pacific Islander, or Latinx descent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in their academic program. If the program is not listed in the SAA Directory of Archival Education,?, the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog.

Applications are due March 1, 2023 and must include the following documents:
  • Completed application form, available at?
  • Transcript from the applicant's most recent academic program (unofficial transcript is?acceptable)
  • Essay of not more than 500 words outlining the applicant's interests and future goals in?archival administration
  • Two letters of recommendation.
Completed applications should be sent to:

Jolie Braun
Curator of Modern Literature & Manuscripts
The Ohio State University

Applications must be emailed by March 1, 2023.
Awards will be announced no later than June 1, 2023

Susan D'Entremont (she)
Digital Project Manager & Continuing Education Coordinator
Capital District Library Council
800 Troy Schenectady Road, Suite 204
Latham, NY 12110
518-512-8196





Technology Strategy for Archives (TS4A) Working Group Q1 Call

 

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Hi everyone,

The is holding its first quarterly call of 2023 on Wednesday, February 22, 2023 at 11am PST/12pm MST/1pm CST/2pm EST for 1 hour. If you are interested in attending, we are asking for your help by: 1) registering for the call; and 2) completing a brief survey to help us gauge interest in potential subgroups.

Please register for the call:

On this call we hope to organize into participant-driven subgroups around common initiatives. We’ve gathered an initial list of proposed topics from participant input during the June 2022 call and the October DLF session.

To help us organize the call and in addition to registering, please complete this brief 4 question form by February 8th to let us know if you are interested in participating in any of the subgroups, or propose your own:

We are also looking for folks interested in helping facilitate breakout groups during this first call. More info will be provided if you’re interested.

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TS4A organizers

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Announcing Our Spring 2023 Planning & Assessment Deadline!

 

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DHPSNY is excited?to announce that applications are open for our?Planning & Assessment Services,?and the next submission deadline is?Friday, March 10, 2023.?Each DHPSNY service aims to improve adherence to preservation best practices and can be utilized to obtain funding, increase the?accessibility and use of your collections, and more.

Accepted sites will have the option of choosing in-person services, including Archival Needs Assessments, Strategic Planning Assistance, Preservation Surveys, and Condition Surveys. Sites can elect to receive virtual services if preferred.

Learn More and Apply! → .

For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337.?DHPSNY?Foundational Planning Assistance?is conducted virtually and accepted on a rolling basis.

Join our newsletter to stay up to date about our free programs and services:?.

Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library, with?services provided by the Conservation Center for Art & Historic Artifacts.



Cloud Storage as a Preservation Option

 

All are welcome to the CDLC Preservation Interest Group's virtual meeting on Tuesday, January 10, 9:30-11:00 am. The topic is cloud storage as a preservation option.?

Is cloud storage a good preservation option for your digital collections? Join us to learn and discuss options for cloud storage, and to consider the pros and cons of such a solution. Bring your stories, concerns, and questions.

Mark Wolfe, Curator of Digital Collections at University at Albany, will lead the discussion.

The program is free, but .??

Susan?

Susan D'Entremont (she)
Digital Project Manager & Continuing Education Coordinator
Capital District Library Council
800 Troy Schenectady Road, Suite 204
Latham, NY 12110
518-512-8196





Job Opportunity: DHPSNY Preservation Specialist

 

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The?Conservation?Center?for Art & Historic Artifacts (CCAHA) is seeking a Preservation Specialist for the Documentary Heritage and Preservation Services for New York (DHPSNY) program. ?

?The DHPSNY Preservation Specialist conducts preservation surveys, assists with archival and preservation planning, develops and presents educational programs, and provides technical assistance to libraries, archives, museums, historical societies, and other organizations across New York State.?


Learn more and apply:

.




DOCUMENTARY HERITAGE AND PRESERVATION SERVICES FOR NEW YORK

?|?info@...?| (215) 545-0613 ext. 337


DHPSNY is a program of the?, with?

services provided by the?.




Introducing the Collections Management Policy Toolkit

 

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A project of the Conservation Center for Art and Historic Artifacts (CCAHA) with funding from the , the Collections Management Policy Toolkit (CMPToolkit) is a free online tool that allows you to build a custom Collections Management Policy for your institution. Developed with help from nationally renowned experts in the collections management field, the CMPToolkit guides users step-by-step through the process to create a policy that is uniquely tailored to your collection and designed to meet professional, ethical and legal standards.

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Geared towards small and mid-level institutions without an active Collections Management Policy (CMP) in place, the CMPToolkit aims to simplify the process of developing a CMP and offer professional support for developing this crucial document.

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After more than a year in development, CCAHA is excited to announce that the Collections Management Policy Toolkit is officially live!

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Whether your institution is just starting the process of building a CMP or doesn't quite know how to start, the CMPToolkit is here to help! Visit to...

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  • and how they can benefit your organization
  • to begin building your own policy
  • Find a trove of to support you through this process
  • and start building your Collections Management Policy today!

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We hope the CMPToolkit can be an important resource for the collections community and can’t wait to hear how organizations across the country make use of this tool. To share your experience with the CMPToolkit or with any questions, please contact us at info@....

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Alanna Shaffer (she/her)

Preservation Services Coordinator

CONSERVATION CENTER

FOR ART & HISTORIC ARTIFACTS

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SAA Web Archiving Section Coffee Chat with Ian Milligan

Amanda Greenwood
 

Please join the Society of American Archivists Web Archiving Section for a Coffee Chat on Dec. 6, 2022 at 10am PST/1pm EST for an enlightening talk by Dr. Ian Milligan who will discuss the research use of web archives.


Register for the Coffee Chat here:??

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“Since 1996, web archives have become almost immeasurably large repositories of cultural heritage. The Internet Archive’s Wayback Machine, for example, has hundreds of billions of unique URLs and over 57 PB of data (and other collectors such as national?libraries?probably have about the same again, combined). The problem thus may not be that we haven’t collected enough data, but that we struggle with what to do with it all! In this talk, I will explore some research use cases for web archival data, and explain what we have done in the Archives Unleashed project to try to “unleash” web archival collections for research use.”
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Ian Milligan is professor of history at the University of Waterloo, where he is also Associate Vice-President, Research Oversight and Analysis. Milligan’s primary research focus is on how historians can use web archives, as well as the impact of digital sources on historical practice more generally. Since 2017, Milligan has been principal investigator of the Archives Unleashed project.

--
Amanda Greenwood
Bigelow Project Archivist
Schaffer Library, 3rd Floor
Union College?
807 Union Street
Schenectady, NY? 12308
(w) 518-388-6781

Union Logo


DHPSNY Fall Planning & Assessment Deadline EXTENDED!

 

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The deadline to apply for the DHPSNY?Fall 2022 Planning & Assessment Services Round?has been extended?—?we will now be accepting applications until?midnight EST on Friday, November 18!

Accepted sites will have the option of choosing in-person services for?Archival Needs Assessments, Strategic Planning Assistance, Preservation Surveys, and Condition Surveys. Sites can elect to receive virtual services if preferred.

Offered?free of cost?to eligible New York State collecting institutions, each DHPSNY?service?is tailored to fit your organization’s needs and can be utilized to obtain additional funding, increase the accessibility and use of your archival collections, and more.


We are accepting applications for all four of our services:

  • Archival Needs Assessments:?An excellent way to examine your archival program holistically through an external lens. DHPSNY?Archival Needs Assessments?cover Administration,?Collections Management, and?Collections Care.
  • Preservation Surveys:?A general evaluation of your institution's preservation needs, pinpointing areas of concern and recommendations for improvement in?Preservation, Administration,?Building Conditions,?Environmental Conditions,?Security and Emergency Preparedness, and?Collections Care and Storage.
  • Strategic Planning Assistance:?This service helps organizations think proactively about their future and shape a three-year plan to serve as a road map for future decision-making under a trained facilitator.
  • Condition Surveys:?A valuable tool for institutions that have received a Preservation Survey (through DHPSNY or another program) and are looking to evaluate the conditions of collection materials on a more granular level.

Learn more and apply???


For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337.?

Join our newsletter to stay up to date about our free programs and services:?.



DOCUMENTARY HERITAGE AND PRESERVATION SERVICES FOR NEW YORK

?|?info@...?| (215) 545-0613


DHPSNY is a program of the?, with?

services provided by the?.





Submit News/Kudos to CAA

 

CAA-NewsReq (1).png
Just to submit your information!!


"Caring for Collections" Workshop with Conservator Anne Hillam - SUNDAY NOV 6TH

 

Hello all Capital Area Archivists!

Please see the attached flyer about our upcoming FREE event.?Register here:?https://www.flowchartfoundation.org/caringforcollections

WHAT: CARING FOR COLLECTIONS - An Archive Preservation Workshop
Join conservator Anne Hillam for an archive preservation workshop where we will learn how to care for collections through lecture and hands-on experience. We will discuss proper methods for handling and storing collections and demonstrate the Dos and Don'ts of caring for collections. This workshop is for staff of small museums, libraries, and archives, and community archives, as well as individuals who are interested in learning how to take care of their own personal collections.

WHEN: Sunday, Nov 6th @ 10am-12pm

WHERE: The Flow Chart Foundation - 348 Warren St (Right Door), Hudson, NY


DHPSNY Constituent Needs Survey Extended!

 

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Have you participated in DHPSNY services? In order to better evaluate our program efforts?and ensure we are meeting the needs of collecting institutions across New York State, we have developed a??for you to share your thoughts, concerns, and emerging needs with us directly. Your responses will help inform the delivery and development of our programs and services moving forward.?

Please complete by 10/25!

Thank you for your input!

The DHPSNY Team


For assistance, questions about the eligibility of our services, or additional information, visit??or contact us at info@... or 215-545-0613 ext. 338.


Join our newsletter to stay up to date about our free programs and services:?


Reminder: CAA Mixer next week!

 

CAA-MIXER_10-27-22.png


2022 DHPSNY Constituent Needs Survey

 

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Have you participated in DHPSNY services? In order to better evaluate our program efforts?and ensure we are meeting the needs of collecting institutions across New York State, we have developed a??for you to share your thoughts, concerns, and emerging needs with us directly. Your responses will help inform the delivery and development of our programs and services moving forward.

Thank you for your input!

The DHPSNY Team



For assistance, questions about the eligibility of our services, or additional information, visit or contact us at info@... or 215-545-0613 ext. 338.


Join our newsletter to stay up to date about our free programs and services:?.





Registration Now Open for CCAHA's virtual conference "Our Planet, Our Collections"!

 

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CCAHA is excited to announce that registration is now open for our upcoming program Our Planet, Our Collections.

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Join us this November 14th and 15th for?a two-day virtual conference exploring the intersection of climate change and collections stewardship. We ask: How do collecting institutions preserve evidence of an ever-changing natural world? And how does a changing climate impact those preservation efforts?

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Topics will address actions, responsibilities, and outcomes in the care of collections through a holistic lens, including documentation of the natural environment now and in the future, and the role cultural organizations have to play in advancing sustainability efforts. Participants will learn how efforts to preserve evidence of the natural world impact contemporary conversations about sustainability and engage in discussion about both the collections and the world we hope to leave behind.

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To view a list of featured presentations and learn more about registration and scholarship options, please visit our conference website at: . We hope to see you there!

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Our Planet, Our Collections is generously supported by?, with additional support from the?, and?. CCAHA is also able to increase participation in Our Planet, Our Collections due to the partnership with?, whose generosity supports additional registrations.


?

Best,

Alanna Shaffer

(she/her/hers)

Preservation Services Coordinator

CONSERVATION CENTER FOR ART & HISTORIC ARTIFACTS

t?215.545.0613 ext. 300?

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This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of CCAHA.

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DHPSNY Awards Second Round of 2022 Planning & Assessment Sites

 

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We're excited to announce our summer 2022 Planning & Assessment class!?We look forward to beginning?site visits for the following institutions in the coming weeks.

Application materials for DHPSNY Planning & Assessment Services are accepted year-round and reviewed three times a year. The next application review deadline is?Friday, November 11, 2022.?Visit our??to learn more and apply.

?

Archival Needs Assessments

?(Auburn, Cayuga County)

(Fairport, Monroe County)

?(Schoharie, Schoharie County)

?(Houghton, Allegany County)

?(Voorheesville, Albany County)

?(Elmsford, Westchester County)

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Preservation Surveys

?(Cuba, Allegany County)

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Strategic Planning Assistance

?(Albany, Albany County)

?(Saranac Lake, Franklin County)

?(Long Beach, Nassau County)

?(Setauket, Suffolk County)


For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 338.


Join our newsletter to stay up to date about our free programs and services:?.



CAA Fall/Winter Newsletter

 

Good Morning All:

I'm pleased to share the newly updated CAA Newsletter. Included in this issue:
  • Introductions to your new Governance Group
  • Member News from the Schenectady County Historical Society
  • Articles from the Union College and RPI Libraries & Archives?
... and more!

Make sure to follow us on LinkedIn, Twitter, and Instagram for any upcoming news and events - just click on the icons in the Newsletter.?

New and lapsed members - be sure to join or renew your membership!?
Still only $5!?

All the best,?

Jill Tominosky
Programming & Communications Leader, CAA