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Are you a staff member or volunteer at a library, archive, museum, or historical society in New York State? This spring and summer, DHPSNY is offering free, hands-on workshops, designed to equip you with practical tools and training to protect and care for your collections. Space is limited, so don’t wait—reserve your spot today! Note: Registration closes one week before each session: https://dhpsny.org/workshops. _________________________________________________________________________________________________________ Basic Salvage Techniques for Paper Collections Presenter: Kate Jacus, Preservation Specialist, DHPSNY This program will cover the role of wet salvage of paper-based collections as part of a larger incident response. After an overview of emergency preparation and response protocols, participants will take on incident response roles and run through a mock-flood scenario. Hands-on and talking through the process, participants will work to salvage and triage a variety of collection items from a pool, including papers, photographs, and bound materials. A post-scenario debrief gives participants the opportunity to review their actions with workshop instructors. Workshop attendance will be limited due to the hands-on nature of the program. Syracuse: Tuesday, May 20 @ CLRC Elmsford: Tuesday, May 27 @ Greenburgh Public Library Long Island: Wednesday, May 28 @ Three Village Historical Society Troy: Thursday, June 5 @ Hart-Cluett Museum Lockport: Friday, June 20 @ Niagara County Historical Society Register to Reserve Your Spot → https://bit.ly/3Xs19Uq _________________________________________________________________________________________________________ Collective Wisdom: Collaborative Learning to Support Your Community Archiving Projects Presenters: Natalie Milbrodt, University Archivist, CUNY & Kate Philipson, Archives Specialist, DHPSNY Led by Natalie Milbrodt, CUNY’s University Archivist and founder of the Queens Memory Project, this workshop will invite attendees to engage in collaborative learning through the exploration of opportunities and challenges commonly encountered in community archiving projects. Participants will gain inspiration and insight from learning about other community archiving projects happening at cultural heritage organizations and learn strategies for guiding community collaborations toward successful outcomes. Ticonderoga: Wednesday, June 4 @ Fort Ticonderoga NYC: Friday, June 6 @ Weeksville Heritage Center Buffalo: Saturday, June 14 @ Buffalo Central Library Rochester: Friday, July 11 @ Rochester Central Library Ithaca: Saturday, July 12 @ Finger Lakes Library System Long Island: TBD Register to Reserve Your Spot → https://bit.ly/3RBW3ld _________________________________________________________________________________________________________ Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library to provide service and support for the state’s archival and library research collections. https://dhpsny.org/

Hello, This is a reminder to please consider completing the “AI for Access” Survey, which closes on April 14, 2025. We are looking for (approximately) another 160 completed responses to meet our project’s completion goal. We welcome responses from any archival worker who has not yet completed our survey, regardless of whether or not you currently use artificial intelligence or machine learning. However, to ensure we have collected responses from a variety of different archival workers, we are especially interested in responses from the following: Younger and early career archival professionals. Archival workers from the American South and Midwest. Archival workers from historically underrepresented groups. Archival workers employed in galleries or museums. Self-employed archivists as well as community archivists. As always, participating in this study is completely voluntary. Even if you decide to participate now, you may change your mind and stop anytime. Please also feel free to forward this survey to colleagues who may also be interested. In an effort to limit bot responses, we ask you to not post this survey link to social media at this time. I have also copied our original message below, which provides context about this project. Thank you for your time and contribution, especially for those who have already submitted responses! Best regards, Steven Gentry —---------------------------------------------------------------------------------------------------------------------------- AI for Access is a new project funded by the Society of American Archivists Foundation (SAAF) sponsored by the CLIR/DLF Born-Digital Access Working Group (BDAWG). Our research team is investigating how the archival community is using artificial intelligence and machine learning (AI/ML) tools to enhance and facilitate access to digital archival materials. As AI technologies evolve and digital collections grow exponentially, understanding their impact and potential in archival settings is more crucial than ever. We invite you to participate in our survey, which aims to gather insights on current and planned AI/ML use in archives, as well as perceptions of these tools. Your input will help shape recommendations for the archival community, contribute to AI-related advocacy efforts, and inform work with the Society of American Archivists (SAA) to refine key AI/ML terminology. We are seeking input from all viewpoints including those who do not currently or are not planning to use AI tools to get a sense of the current state of adoption as well as those excited by the new technology. Survey Link: https://berkeley.qualtrics.com/jfe/form/SV_6DKVbuk6lFO12tw Estimated Time to Complete: 20-30 minutes Deadline: April 14, 2025 Your participation is invaluable in helping to demystify AI in archives and advocate for ethics and other considerations around its adoption. -- Steven Gentry Archivist for Archival Processing he/him/his Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 USA 734-936-5666 www.bentley.umich.edu @UmichBentley The Bentley Historical Library acknowledges that coerced cessions of land by the Anishnaabeg and Wyandot made the University of Michigan possible, and we seek to reaffirm the ancestral and contemporary ties of these peoples to the lands where the University now stands.

Explore Historic Cherry Hill and The Edward Frisbee Center for Collections & Research with CAA on Wednesday, May 7th from 5pm to 6:30pm. Please see the attached invite with details and RSVP information. Registration is limited to 20 attendees and closes by April 30th. Please RSVP early to reserve your spot. Any questions, please contact us at: capitalareaarchivistsny@... We look forward to seeing you on May 7th!

Hello, AI for Access is a new project funded by the Society of American Archivists Foundation (SAAF) sponsored by the CLIR/DLF Born-Digital Access Working Group (BDAWG). Our research team is investigating how the archival community is using artificial intelligence and machine learning (AI/ML) tools to enhance and facilitate access to digital archival materials. As AI technologies evolve and digital collections grow exponentially, understanding their impact and potential in archival settings is more crucial than ever. We invite you to participate in our survey, which aims to gather insights on current and planned AI/ML use in archives, as well as perceptions of these tools. Your input will help shape recommendations for the archival community, contribute to AI-related advocacy efforts, and inform work with the Society of American Archivists (SAA) to refine key AI/ML terminology. We are seeking input from all viewpoints including those who do not currently or are not planning to use AI tools to get a sense of the current state of adoption as well as those excited by the new technology. Survey Link: https://berkeley.qualtrics.com/jfe/form/SV_6DKVbuk6lFO12tw Estimated Time to Complete: 20-30 minutes Deadline: April 14, 2025 Your participation is invaluable in helping to demystify AI in archives and advocate for ethics and other considerations around its adoption. Please feel free to forward this survey to colleagues who may also be interested. In an effort to limit bot responses, we ask you to not post this survey link to social media at this time. Thank you for your time and contribution!Best regards, Steven Gentry-- Steven Gentry Archivist for Archival Processing he/him/his Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 USA 734-936-5666 www.bentley.umich.edu @UmichBentley The Bentley Historical Library acknowledges that coerced cessions of land by the Anishnaabeg and Wyandot made the University of Michigan possible, and we seek to reaffirm the ancestral and contemporary ties of these peoples to the lands where the University now stands.

Join us for our first quarterly meet-up of Webjam for 2025! Keeping up with web archiving maintenance can be challenging, so we created Webjam, a virtual co-working space, where we meet quarterly to run crawls and problem-solve. As past steering committee members of the Society of American Archivists Web Archiving Section, we often discussed how maintaining web archives programs is an isolating task. As the solo managers of the web archives programs at our respective institutions, we created this space to support each other. Web archiving requires constant maintenance and labor, especially because of ever-evolving dynamic and interactive web content, so finding time to consistently work on it can be challenging when we have so many other work responsibilities. However, we found that scheduling this time helps us stay on top of it. Join us at our next Webjam, where all levels of web archiving are welcome. Even if you don't have questions, you are welcome to (virtually!) hang out, meet fellow practitioners, and work on your web archives collections! Sign up here to receive a Zoom link the day before the meeting. When: March 25, 2025, 11:00 AM Eastern Time What we'll do: Discuss web archives, ask questions, chat, and offer support. Who: Hosted by Corinne Chatnik (Union College) and Amanda Greenwood (University of Virginia). Questions or comments? Email web.jam.archives@.... -- Corinne Chatnik Digital Collections and Preservation Librarian Schaffer Library, Union College (518) 388-6849 chatnikc@...

What stories are missing from your collections? How can we, as New York State’s cultural collecting institutions, bring invisible histories to light while building trust with the communities we serve? DHPSNY DIALOGUE Undertold Stories: Making the Invisible Visible Date: Thursday, March 13, 2025 Time: 2:00 PM – 4:00 PM Cost: Free and open to all Telling inclusive histories requires a deeper understanding of the people and perspectives that shape our communities — helping us recognize what is missing and what frameworks of trust and communication need to be established. This interactive program invites participants to question and identify whose stories are missing from their collections, discern which of their contemporary communities are visible and which are invisible, and explore strategies to protect vulnerable groups while preserving their narratives. Learn more and register: https://dhpsny.org/dhpsny-dialogues. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library to provide service and support for the state’s archival and library research collections. https://dhpsny.org/ _._,_._,

We’re excited to announce that the deadline to apply for DHPSNY Planning & Assessment Services has been extended to 11:59 PM EST on Friday, March 21, 2025. That means there’s still time to submit a strong application! If your organization wants to improve its preservation efforts, this is a great opportunity to receive hands-on, personalized support at no cost. The application process is simple, and our team is here to help. Offered free of cost to New York State collecting institutions, DHPSNY services connect organizations with our specialists to assess preservation practices, deliver tailored recommendations, and develop actionable plans uniquely suited to your organization’s needs. Final reports can support grant applications, improve accessibility, maximize the impact of your collections, and more. We are accepting applications for the following services for consideration in the spring 2025 review period: Preservation Surveys: Comprehensive evaluations of preservation needs, addressing areas like building conditions, collections care, and emergency preparedness. Condition Surveys: A detailed assessment of preservation needs for a specified set of materials; for organizations that have already completed a Preservation Survey. Archival Needs Assessments: Holistic reviews of archival programs, covering collections management and administration. Strategic Planning Assistance: Guidance from a trained facilitator to develop a three-year strategic plan. Learn More and Apply → http://bit.ly/planning-and-assessment. For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library to provide service and support for the state’s archival and library research collections. https://dhpsny.org/ _._,_._,_

ATTN: New York State Cultural Collecting Institutions Applications for DHPSNY Planning & Assessment Services are open, with the next submission deadline coming up on Friday, March 14, 2025. Offered free of cost to qualifying New York State collecting institutions, Planning & Assessment Services connect organizations with DHPSNY specialists to assess preservation practices, deliver tailored recommendations, and develop actionable plans uniquely suited to your organization’s needs. Final reports can support grant applications, improve accessibility, maximize the impact of your collections, and more. We are accepting applications for the following services for consideration in the spring 2025 review period: Preservation Surveys: Comprehensive evaluations of preservation needs, addressing areas like building conditions, collections care, and emergency preparedness. Condition Surveys: A detailed assessment of preservation needs for a specified set of materials; for organizations that have already completed a Preservation Survey. Archival Needs Assessments: Holistic reviews of archival programs, covering collections management and administration. Strategic Planning Assistance: Guidance from a trained facilitator to develop a three-year strategic plan. Learn More and Apply → http://bit.ly/planning-and-assessment. For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library to provide service and support for the state’s archival and library research collections. https://dhpsny.org/ _._,_._,_

Hi All! The New York State Archives is looking to hire an Archives & Records Management Specialist 2 through the NY HELPS program! Please share! For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. https://www.statejobsny.com/public/vacancyDetailsView.cfm?id=180603 The New York State Education Department’s (NYSED) Office of Cultural Education is seeking candidates for an Archives and Records Management Specialist 2 position in the New York State Archives (NYSA). This position will be assigned to the Digital Records Services Unit within Government Records Services. The successful candidate will work as part of a team to increase NYSA’s capacity to appraise, transfer, preserve, and provide access to archival records in electronic form. Under the direction of the Head of the Digital Records Services Unit, candidate responsibilities include, but are not limited to the following: ? Participate in the appraisal, accessioning, description, and preservation of hybrid and born-digital archival records; ? Research, analyze, and recommend strategies for developing and improving NYSA’s electronic records services; ? Develop training, publications, and tools designed to support state and local government records management programs; ? Participate in the development of internal procedures and staff training programs specific to managing archival electronic records; ? Participate in the evaluation, selection, and installation of commercial and open-source products specific to managing archival electronic records; ? Assist with the conversion of analog records to digital formats for preservation, especially audio-visual materials; ? Assist in the configuration of internal information systems to better support archival electronic records. Current systems include ArchivesSpace, Preservica, Archive-It, and CollectiveAccess; ? Research and recommend solutions for managing specific electronic records challenges such as email, social media, and records maintained in complex information systems; ? Participate in related archival functions including appraisal, accessioning, and reference services; and ? Monitor and keep up to date with the latest technologies and best practices related to electronic records management and advise NYSA staff on their implementation. Salary Range: $65001 to $82656 Applications are due on March 4, 2025 Thanks, Laura, Chair, Capital Area Archivists Laura Montgomery Supervisor, Digital Records Services New York State Archives www.archives.nysed.gov | Laura.Montgomery@... Facebook | Twitter | New York Archives Magazine | YouTube SARA-DS | Web/Access System Update Request Form Confidentiality Notice This email including all attachments is confidential and intended solely for the use of the individual or entity to which it is addressed. This communication may contain information that is protected from disclosure under State and/or Federal law. Please notify the sender immediately if you have received this communication in error and delete this email from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

Hi everyone, With the inclement weather we’re expecting, ArcLight Integration Project Cohort Dialog we are hosting here at UAlbany will be rescheduled from Thursday 2/6 to Friday 2/7 at 4pm. Apologies for the last-minute rescheduling. We remain really excited to host the Cohort here this week as scheduled and hope to have some great discussions about our work on Friday. Please register for the event if you haven’t already. Best, Greg Gregory Wiedeman University Archivist M.E. Grenander Department of Special Collections & Archives University at Albany, SUNY GWiedeman@... 518-437-3936

ATTN: New York State Cultural Collecting Institutions We're excited to announce that applications are open for DHPSNY Planning & Assessment Services, and the next submission deadline is Friday, November 22, 2024. Offered to qualifying NY organizations at no cost, Planning & Assessment services pair accepted organizations with DHPSNY staff to discuss current practices and set recommendations and goals specific to your capacity and needs. Final reports can be utilized to obtain funding, increase the accessibility and use of your collections, and more. We are accepting applications for the following services for consideration in the fall 2024 review period: Preservation Surveys: a general evaluation of your institution's preservation needs, pinpointing areas of concern and recommendations for improvement. Condition Surveys: a valuable tool for institutions that have previously undergone a Preservation Survey (through DHPSNY or another program) and are now interested in evaluating the condition of collection materials on a more granular level. Archival Needs Assessments: an excellent way to examine your archival program holistically through an external lens. Strategic Planning Assistance: helps organizations think proactively about their future and shape a three-year plan to serve as a road map for future decision-making under a trained facilitator. Learn More and Apply → http://bit.ly/planning-and-assessment. For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library, with services provided by the Conservation Center for Art & Historic Artifacts.

This Thursday, we're excited to launch DHPSNY's 2025 Dialogue series, The Future of New York. Throughout the year, we’ll explore innovative approaches to preservation as we tackle the guiding question: What can we, as practitioners in the field — both paid and volunteer — do to build and steward collections for the communities of tomorrow? New York State’s history is rich and complex. For tens of thousands of years, the Haudenosaunee and their ancestors have called this land home. Since then, it has undergone waves of colonization, played a pivotal role in the American Revolution, and continues to reckon with the legacy of chattel slavery. For over 400 years, it has also welcomed newcomers to North America and the United States. Since New Yorkers and our predecessors began collecting historical records, manuscripts, and published materials, we have interrogated “whose story” is represented, often with varying levels of critical analysis. Kickoff Program: Understanding Our Changing Communities This week’s interactive session invites participants to learn about different ways to collect and use existing demographic, economic and historic data to inform collection development. We will hear from practitioners in the field about their experiences and how they used data in creative ways to plan for future collecting that reflects the realities of their communities. Date: Thursday, January 9, 2025 Time: 2:00 PM – 4:00 PM Learn More and Register: https://dhpsny.org/dhpsny-dialogues Join the DHPSNY newsletter to stay up to date about free programs and services, designed for NYS’ cultural heritage community: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library to provide service and support for the state’s archival and library research collections. https://dhpsny.org/

The Larry J. Hackman Research Residency Program supports advanced work on New York State history, government, or public policy using historical records in the State Archives. The program is intended to defray travel-related research expenses and fund on-site research at the Archives by faculty and graduate students in the humanities and social, natural, and life sciences, public historians, and teachers. An emphasis on public dissemination of the research results—via publication, public presentation, exhibit, or website—enhances general knowledge of the rich documentary resources held at the State Archives. The program honors the New York State Archivist who managed the dramatic development of the State Archives between 1981 and 1995. Apply by January 15, 2025: https://bit.ly/3Zsm5ec Contact New York State Archives Cultural Education Center, Room 9D46 Albany, New York 12230 Phone: (518) 474-6276 Email: Sarahackres@... Join the DHPSNY newsletter to stay up to date about free programs and services, designed for NYS’ cultural heritage community: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library to provide service and support for the state’s archival and library research collections. https://dhpsny.org/

Hi All! The New York State Archives is looking to hire an Archives & Records Management Specialist 2 through the NY HELPS program! Please share! For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. https://statejobs.ny.gov/public/vacancyDetailsView.cfm?id=175032 The New York State Education Department’s (NYSED) Office of Cultural Education is seeking candidates for an Archives and Records Management Specialist 2 position in the New York State Archives. This Office leads efforts, on behalf of all New Yorkers, to manage, preserve, ensure open access to, and promote the wide use of, records that support information needs and document the history, governments, events, and peoples of New York State. This position supports the work of the Archives Partnership Trust and Archival Services. Duties of this position include, but are not limited to, the following: ? Work with the Archives Partnership Trust to create and manage projects that support the preservation of records held in the State Archives; ? Support the use of the holdings and services of the State Archives by the programs of the Archives Partnership Trust including public tours, events, social media content and marketing; ? Develop and write grant applications from both government sources and private philanthropy for special projects and serve as project manager for such projects; ? Participate in researcher services activities, including providing assistance to researchers on site, as well as by email or postal mail, and over the phone; ? Serve on the editorial committee of New York Archives magazine and prepare content for use in the magazine about the collections of the State Archives; ? Coordinate and create online exhibits and document displays of items from the collections of the State Archives; and ? Provide assistance to other archival functions within Archival Services including accessioning, processing, description or digitization of records. Salary Range: $65,001 to $82,656 Applications are due on December 25, 2024 Thanks, Laura, Chair, Capital Area Archivists Laura Montgomery Supervisor, Digital Records Services New York State Archives www.archives.nysed.gov | Laura.Montgomery@... Facebook | Twitter | New York Archives Magazine | YouTube SARA-DS | Web/Access System Update Request Form Confidentiality Notice This email including all attachments is confidential and intended solely for the use of the individual or entity to which it is addressed. This communication may contain information that is protected from disclosure under State and/or Federal law. Please notify the sender immediately if you have received this communication in error and delete this email from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

From Project to Product: Effective Project Management and Strategic Planning, hosted by Emory University, Atlanta, GA (IN PERSON) Level up your project management and strategic planning skills at the first VRA in-person workshop since 2020! Gain valuable insights and practical strategies from leading expert Cristela Garcia-Spitz. Learn from the best and network with peers. Don’t miss this opportunity to connect with colleagues and gain practical skills to lead successful initiatives! Instructor: Cristela Garcia-Spitz Friday, November 15, 2024, at Emory University - Pitts Theology Library / 9:30am-4:30pm EST $135 for non-members / $115 for VRA members While project management offers an array of tools and techniques, how do we lead with a people-centered approach? Digital scholarship increasingly requires work across distributed, cross-functional teams. This workshop will cover how to use hybrid methods to meet the needs of specific projects, grounded in community. The morning will consist of project management basics and an overview of different methodologies and tools. This section will include practical considerations and scenarios. In the afternoon, we will focus on project management in practice and share lessons learned from existing projects. Participants are encouraged to bring their own projects to the discussion. Collectively, participants will discuss how to think about the impact of their work and how to build systems of care that can empower their communities. Instructor: Cristela Garcia-Spitz is the Digital Initiatives Librarian and Curator for the Tuzin Archive for Melanesian Anthropology at the UC San Diego Library, where she collaborates across areas of the library, campus, and community on projects to ensure the long-term accessibility, use, and preservation of the University’s unique collections available at library.ucsd.edu/dc. Previously, she worked at the Software Engineering Institute Library at Carnegie Mellon University where she gained a foundation in project management principles and methodologies. More details about the workshop Register now! Last day to register : Monday, November 11, 2024. === Events Made Easy: A Deep Dive on Developing and Executing Outreach Instructors : Tess Colwell and Alexandra O’Keefe Thursday and Friday, November 21 & 22 (TWO-PART WORKSHOP) // 3:00-5:00 PM EST both days, ONLINE $65 for non-members / $50 for members Hosting events for libraries and special collections is a key part of outreach to patrons but can be overwhelming and challenging depending on resources such as staff time, funding, and partnerships. In this workshop, participants will learn step-by-step how to use a simple framework to maximize limited resources, serve their community through events, and generate positive attention from stakeholders. This process includes developing a holistic strategy tailored to their specific community, creating a standardized outreach plan based on their institution’s procedures, and ultimately streamlining their programming efforts. The instructors are from different art library backgrounds (one large academic and one art and design school) with event-planning expertise that is demonstrated in their joint research and work outcomes. They will introduce a customizable toolkit they designed using freely available tools which can be used in any collection’s context. Ideally, participants will bring one event idea to the workshop (but will have time between sessions one and two to create one if needed). During the workshop, the instructors will walk participants through a series of hands-on, solo and collaborative activities to plan an event step-by-step using the framework while integrating GLAM scholarship about best practices in the field. The workflow participants will walk through includes audience identification, creative practitioner consideration, budget application, promotional material creation, action item generation, day-of-event execution, post-event evaluation, and thorough documentation to share with administration. Participants will leave the workshop with o

Hi All! The New York State Archives is looking to hire an Administrative Specialist I (Grade 18) through the NY HELPS program! Please share! For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. https://www.statejobsny.com/employees/vacancyDetailsView.cfm?id=170691 There is an opening at the New York State Archives’ State Records Center (SRC). The SRC stores, retrieves, and manages inactive records for New York State agencies. The incumbent of this position will report to the SRC manager (Archives & Records Management Specialist 3) and will be responsible for overseeing SRC operations and staff. Duties of the position include, but are not limited to, the following: ? Provides training and technical assistance for state agencies in the use of SRC inventory management system and in SRC procedures; develops related training resources and guides. ? Responds to state agencies’ inquiries about SRC holdings, services, and procedures via email, phone, and meetings. ? Reviews and approves transactions in inventory management system, including box transfers to the SRC, withdrawals, extensions, and dispositions. Works collaboratively with Archives’ Scheduling and State Agency Services staff as appropriate. ? Oversees SRC supply and equipment inventory; submits purchase requisitions for new supplies and equipment; and arranges for maintenance services on existing equipment. ? Supervises lower-level SRC staff. ? Serves as primary contact with OGS and SED building and facilities staff; reports issues of concern to OGS building manager and works with OGS staff and outside vendors to resolve them. ? Manages SRC holdings inventory project: investigates status of boxes discovered during inventory; applies disposition, when possible, with help from Archives professional staff; updates inventory management system; and communicates findings to affected state agencies. ? Creates, maintains, and updates SRC procedures and communicates changes in procedures to State Archives staff and state agency staff when needed. ? Assists the SRC manager in monitoring and promoting use of the State Wastepaper Contract by state agencies and local governments. ? Works collaboratively on teams with State Archives professional staff on areas of common concern. ? Performs other duties as assigned. Salary Range: $65,001 to $82,656 Applications are due on November 18, 2024 Thanks, Laura, Chair, Capital Area Archivists Laura Montgomery Supervisor, Digital Records Services New York State Archives www.archives.nysed.gov | Laura.Montgomery@... Facebook | Twitter | New York Archives Magazine | YouTube SARA-DS | Web/Access System Update Request Form Confidentiality Notice This email including all attachments is confidential and intended solely for the use of the individual or entity to which it is addressed. This communication may contain information that is protected from disclosure under State and/or Federal law. Please notify the sender immediately if you have received this communication in error and delete this email from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

Hi CAA! Sending along the info for MARAC's Fall 2024 Conference in case it hasn't crossed you path! MARAC’s third virtual conference, will highlight creativity, advocacy, versatility, and innovation in archival work. Conference speakers will address a wide variety of topics, including community-building, career pivots, social justice and reparative archiving, and the use of AI, and digital skills. As always, our MARAC colleagues hold riches of wisdom to share, and we are excited to learn alongside one another. We will collectively explore what is possible when we bring new ideas, new insights, and courage to our work. Get ready for three days (November 13-15) of learning with educational sessions, a plenary, virtual tours, virtual posters, vendor sessions and our MARAC Business meeting. You can access it all from work, your home office, or a cozy and comfortable spot of your choosing. November 13: Plenary, vendor talks, virtual tour hosts Q&A November 14: Sessions, vendor talks and the MARAC Business meeting November 15: More sessions and vendor talks MARAC Member: $30.00 MARAC Student Member: free Non-member: $50.00 Non-member Student: $10.00 Renaissance and Renewal Program PDF https://marac.memberclicks.net/assets/conferences/MARAC_Virtual_Fall2024_Final.pdf Fall 2024 Virtual Conference Registration Link https://marac.memberclicks.net/fall2024_meeting_registration#!/ Have a great weekend! Thanks, Laura, Capital Area Archivists Chair Laura Montgomery Supervisor, Digital Records Services New York State Archives www.archives.nysed.gov | Laura.Montgomery@... Facebook | Twitter | New York Archives Magazine | YouTube SARA-DS | Web/Access System Update Request Form Confidentiality Notice This email including all attachments is confidential and intended solely for the use of the individual or entity to which it is addressed. This communication may contain information that is protected from disclosure under State and/or Federal law. Please notify the sender immediately if you have received this communication in error and delete this email from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

Are you ready to sharpen your skills in caring for photograph collections? This fall, DHPSNY is excited to bring you Caring for Photograph Collections, a hands-on workshop that will equip you with practical strategies for managing and preserving these important materials. Join us at one of four locations across New York State this November for a day of learning and practice! In-Person Workshop Caring for Photograph Collections Description Photographs are ubiquitous in collections and managing and caring for these materials present unique challenges. This one-day workshop will cover the basics of care and management for photographic collections. We will discuss how photographic collections are defined and described, spend time looking at different types of photographic materials, and consider how materials impact preservation, storage, and housing decisions. Emphasis will be given to scalable solutions for preservation. A hands-on housing activity will provide participants with experience creating enclosures. Time: 10:00 AM – 4:00 PM Presenter: Amanda Murray, Program Manager, DHPSNY Upcoming Dates and Locations Aurora, Cayuga County Tuesday, November 12 Howland Stone Store Museum Yonkers, Westchester County Monday, November 18 Yonkers Riverfront Library Chautauqua, Chautauqua County Thursday, November 21 Chautauqua Institution Lockport, Niagara County Friday, November 22 Niagara County Historical Society Learn more and register: https://dhpsny.org/workshops. As always, DHPSNY workshops are presented free of charge to NYS institutions. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library to provide service and support for the state’s archival and library research collections.