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Attachments are stored with messages and not just in e-mailed photos.? I have seen lists with attachments image storage TWENTY times greater than the total stored in Photos Albums

You delete attachments one at a time, along with their message.? Some subscribers have loaded video files as attachments to really eat up image storage.

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ken clark

www.shastasprings.com

On Sat, Feb 29, 2020 at 10:17 PM, Gregg Nelson wrote:

Am I correct that if I send an email to 500 subscribers with a 1 mb attachment, it counts 500 mb against the storage limit?

Simple answer: no.

Why would it? It only gets stored once. .

Chris

John,

Shal, wouldn't having an account without a password be a security
issue?

As Duane said, no.

Someone aware of a persons account existence could hijack an
account by logging in, setting a password then even change the email
address if they wished?

Again no.

The only way for that someone to log in as the member would be to intercept the link emailed to the member. And if a crook can do that the member's security is pretty much "game over". That would make the member's accounts at all kinds of services vulnerable, not just Groups.io.

I have encouraged users to take advantage of the features of the web
interface such as photos and databases but I've never suggested that
they at least login once to set a password for security.

There's no need to do so. They don't need to log in unless or until they want to access something in the group's members-only sections.

Shal


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Thank you Bruce and Duane. That's very helpful. I didn't realize the purge was weekly and I'm glad to know about the 5% headroom.

Pete

Am I correct that if I send an email to 500 subscribers with a 1 mb attachment, it counts 500 mb against the storage limit?

On 2020-02-29 at 3:58:30 AM, Denise Colbert <denise.colbert@...> wrote:

What we want to avoid, is the volunteers potentially being
contacted by email for more help (as we know people can be tenacious about
this sort of thing, from experience!) so we want all members to have
privacy/anonymity.

Another option to consider: for this event, create a one-off email account
like genealo-thon-March-2020@... and have your volunteers
send all their responses via that account.

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Christopher W. <lists@...>

On 2020-02-28 at 3:24:18 PM, Brad Reese <brad@...> wrote:

I am attempting to get our community association to adopt groups.io
<>. The vice president of the association asks: “How
secure is this email service?”

How should I reply?

The cheeky answer is that the question needs refinement before it's
answerable. Here goes a non-answer answer. Hooray for lazy Saturday
afternoons with a good cup of tea. :-)

As with all things in security--whether online or offline--your organization
will want to figure out which threats it cares about and how much it's
willing to do to protect against and mitigate occurrences of those threats.

After understanding that, you can then research/ask more specific follow up
questions.

Some questions to get you started:

* What assets need to be protected?

* Who are your organization's potential adversaries?

* What are their capabilities?

* What is the probability and impact of various adverse events?

* What events do you care about countering before or mitigating after
occurrence?

* What are ways your organization could to safeguard/minimize/mitigate
against these threats?

* What has Groups.io implemented to counter/mitigate the threats that you
care about?

* What trade-off between spending money, convenience, and robustness is your
organization willing to make?

* What level of testing/validation does your organization need?

* How will you learn and re-assess after you have more experience?

Hope this helps, but I won't be offended if the response is akin to,
"Thanks, but that's a lot of work, and we don't care that much." :-) That's
implicitly going though the exercise, so my work here is done. :-)

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Christopher W. <lists@...>

You create a sub-domain for the "associates"?

Eric

On Sat, Feb 29, 2020 at 03:02 PM, C. Lensky, Corresponding Secretary wrote:

Is there any way to set up a poll that only allows certain members of the group to answer and not others?

I'm not aware of any function that would allow you to restrict poll responses to a subset of your subscribers. You would probably have to set up a subgroup for that.?

As an experiment, you could try editing the #poll hashtag so that only Moderators could use it (check both "Use By Mods Only" and "Replies by Mods Only"). But that would require promoting all your associate members to Moderators, and even then I don't think it will actually work.

We have full membership and associate members in our group.

Since groups.io does not natively support it, I would be interested to know how you manage to distinguish between these two kinds of subscriptions, short of promoting all the associate members as previously mentioned.?

Regards,
Bruce

On Sat, Feb 29, 2020 at 08:02 PM, C. Lensky, Corresponding Secretary wrote:

Is there any way to set up a poll that only allows certain members of the group to answer and not others? We have full membership and associate members in our group.

No. From Groups.io's point of view people are either "members" or they aren't; there is no concept of "associate members".? The only available limitation is that members who are not allowed to post messages can also not vote in polls; it they can post then they can also vote.

Chris

Hello!

Is there any way to set up a poll that only allows certain members of the group to answer and not others? We have full membership and associate members in our group.

Thank You!
Celestia

[Absent subject line added by Moderator]

On Sat, Feb 29, 2020 at 02:45 PM, Marge in MN wrote:

My group members and I have been deleting photo albums and photos to try to free space on my over the storage limit group.? However, I am wondering, once the Groups.io owners have deleted the "Emailed Photos" and sent us the Storage Limit Warning, if this will help.? Will the group revert to free storage space after the limit is under control????

Marge -- If you're on the Basic plan, you are limited to 1 GB of storage. How you manage that storage is up to you. The "delete old attachments" setting is merely a convenient way of managing it, should you choose to go that route. But it isn't a panacea.

As I mentioned to Peter, if you choose to maintain 95% of quota (950 MB) in regular Files and Photos, you're going to be bumping up against the limit -- perhaps frequently. A couple of eager subscribers can send 50 MB of stuff to your group in very little time. For that reason I suggest targeting a lower number (perhaps 750 MB) in your manual deletions to give yourself more headspace.

Another really good tool here is the various settings to resize photos -- both for incoming attachments and in uploads. A lot of people upload/attach images just as they come from their digital phone/camera, without concern for how much of a footprint they might have. My experience suggests that resizing photos to 1024 pixels in the long dimension is more than adequate for online viewing. So I recommend that as a starting point for your group settings.?

Those with a real need to share print-quality images should be instructed to upload their photos to cloud storage (perhaps Google Drive) and provide a link instead. Unfortunately, there is no convenient way to retroactively resize photos that have already been uploaded.

See?/g/GroupManagersForum/wiki/Managing-Attachments%2C-Files-and-Photos?for further details.

Hope this helps,
Bruce

On Sat, Feb 29, 2020 at 01:03 PM, Peter Cook wrote:

Duane, if I understand you correctly, when we have used up our storage quota there is no way to upload files, photos, etc. without first manually deleting content - even if the group is set to "Delete Old Attachments??

Peter -- Go to Admin>Upgrade and check usage...you should see a bar graph explaining how much of your quota is being used, and how much is in each category.?

The "delete old attachments" setting runs a job that purges the some of the old attachments on a weekly basis. It deletes just enough to get your group to 95% of quota. It does not touch any other files and photos, only attachments.

If over the ensuing several days (i.e.: before the job runs a second time) your group receives enough additional content to again go over quota then it still may be necessary to manually delete some of it. Of course, if Files and Photos by themselves are already at 100% of quota then you won't be able to upload anything no matter what this setting says.

Why doesn't groups.io delete old attachments in real time? Incoming attachments need to be held for awhile so that those on "No Email" (or who receive digests) can get it. If your group was already at 95% of quota before a new attachment came in, it would be deleted immediately...and everyone not subscribed to Individual Emails would be left wondering what happened. By allowing your group to go over quota for a few days, groups.io ensures that this material will remain available to your subscribers for a reasonable amount of time.?

Hope this helps,
Bruce

On Sat, Feb 29, 2020 at 12:03 PM, Peter Cook wrote:

if I understand you correctly, when we have used up our storage quota there is no way to upload files, photos, etc. without first manually deleting content - even if the group is set to "Delete Old Attachments??

Correct if the space used is still over the limit.? The intent with deleting attachments is to free up space, but if the 'permanent' items take too much, you still can't upload.

Duane
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Duane, if I understand you correctly, when we have used up our storage quota there is no way to upload files, photos, etc. without first manually deleting content - even if the group is set to "Delete Old Attachments??

Eric,

Passwords are a function of the GIO membership, not the group per se, and there is a 'forgotten password' function. See this link:

/static/help#password

Cheers,

Derek

Is there any way for a person to recover their password or for me, as owner, to send it to them?

The only way I imagined was for me to delete their record and then invite them to re-join. This person is the primary owner so I'd then have to reset that permission as well.

Eric Johnson
Toller67@...

On Sat, Feb 29, 2020 at 09:20 AM, Jon Matcho wrote:

My issue with the groups.io handling is that I suspect most members have done nothing on their end and are receiving the Spam message from groups.io.??

I follow up with everyone removed in this manner, and my experience has been the exact opposite; of the five subscribers involved, four of them did it intentionally, marking a group message as spam instead of taking the trouble to unsubscribe.

It's easy to lose sight of the fact that the FBL mechanism frequently works exactly the way it's supposed to.

So... who cares if @yahoo.com thinks groups.io is a Spam originator?? That will play itself out naturally as people move away from their @yahoo.com accounts from frustration with Yahoo in general.

It's important to understand the consequences of taking no action.?Do we really want groups.io to?ignore?such requests, at the cost of possibly being labeled a spammer site??

This is not just conjecture. Two years ago, Norton Internet Security blocked the entire groups.io domain. AVG soon followed. You can read all about it?. The problem persisted for nearly a week. I had moved my group(s) from Y!G to groups.io shortly before that, and had a very difficult time convincing everyone that we hadn't just made a horrible mistake.

Groups.io already has two strikes against it:? it's a "foreign" top-level domain, and it sends a lot of messages. Like it or not, we are all very much invested in ensuring that it doesn't get a third strike. Honoring the feedback loop mechanism is part of that.

Regards,
Bruce

On Sat, Feb 29, 2020 at 08:20 AM, Jon Matcho wrote:

My issue with the groups.io handling is that I suspect most members have done nothing on their end and are receiving the Spam message from groups.io.? The addresses in my group are from @yahoo.com and @aol.com.

Have you read the Wiki page that Bruce gave you?

So... who cares if @yahoo.com thinks groups.io is a Spam originator?? That will play itself out naturally as people move away from their @yahoo.com accounts from frustration with Yahoo in general.

At some point, everyone that has a Yahoo (or other reporter) address.? Because the mechanism is in place, GIO uses it.? If there were enough reports and GIO did nothing, eventually all emails from GIO would be blocked for everyone on that service.? Yahoo, AOL, and Gmail aren't concerned about it because they're so big.? A small service like GIO is concerned about their reputation among those big guys, so removes accounts that report they've received spam.

Duane
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