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Look what's on the School Board Agenda for Tuesday night! 7. Public Request for use of Property for Mailbox Cluster It is recommended that the Governing Board discuss and take action regarding the request from the Cochise County Fairfield Road Improvement District to grant an easement for the installation of a mailbox cluster on an easement approximately 16 feet by 30 feet located on the school site at the intersection of S. Fairfield Circle and 3 Canyon Blvd. https://docs.google.com/document/d/1tVY3Bwceg25ezGEIqWsgSmPDCqRPJ_0DspWTC0NRiMY/edit This would be a really great site. Better than #1 west in my opinion because it would be deeper than #1 west and because we could clear room on our own property on the opposite side of the road for a turnout. Notice they would be granting us an easement where none existed before. But I find it really odd that this option wasn't mentioned at the meeting last Wednesday when we voted in favor of #1 west. It's like the community is kept in the dark about what is planned or the options. Why do I have to dig around and be the one who tells the community about plans like this rather than the Board emailing us information or telling us at the Board meeting? It just seems like a very odd way to run things. Nevertheless, if this is approved, I'm for it! Ken

It’s a very confusing situation regarding mailbox sites. An absence of explanations and clarification by the Board inevitably leads to speculation. So, in this email, I want to briefly review the background of the investigation into site #1, briefly speculate on what happened at the Road Board meeting last Wednesday, and then report on the results of the School District meeting last night. The following email exchange can be found on the groups.io website under the topic “School District Update” on April 8. Jimmy wrote, “I spoke with the school district attorney Roger Decker. He has prepared the request of Fairfield District using the 40ft easement for the school board to vote on next Tuesday.” I wrote: “I think we need to be completely up-front with the attorney and school district.” By “up-front”, I meant tell the school district that there is no easement. Jimmy replied, “I think it would be wise to not provide any information that may complicate the matter or potentially not work in our favor.” The School Board meeting that Jimmy was referring to was April 13, but our proposal wasn’t on the agenda. I watched that meeting on Google Meet and our request came up at the very end under "Request for Future Agenda Items". It was agreed that use of the easement would be considered at the meeting in May. The agenda for School District meeting last night, May 11, read, “It is recommended that the Governing Board discuss and take action regarding the request from the Cochise County Fairfield Road Improvement District to grant an easement for the installation of a mailbox cluster on an easement approximately 16 feet by 30 feet located on the school site at the intersection of S. Fairfield Circle and 3 Canyon Blvd.” Obviously, the Road District Board changed its approach, was up-front with the School Board, told them there was no easement, and is now asking the School District to grant one. That’s good! That’s legal. Many of us thought that when the surveyors came, they were going to locate the western property line for sites #1 west and #3 west. But they didn’t. They staked the property line for site #1 east. It’s now obvious to anyone driving the road that the Road District owns only 3’ to 5’ east of the road. Since the concrete base of the mailboxes is 4’wide, it’s also obvious to most of the community that there isn’t room on our property east of the road for mailboxes. I would be surprised if the Postmaster would approve a site on the east side of the road on our property because it would require the Postal carrier to park in the full right lane of the road while filling the mailboxes. That wouldn’t be safe. An item on the Road District meeting last Wednesday was “Vote on mailbox location”. This struck me as really odd and premature since the proposal to the School Board was pending and there had been no attempt to contact the property owner of site #3. At the meeting, Jimmy said something to the effect, “Let’s vote site #1 the favorite because we own the land.” Those probably aren’t his exact words, and I don’t recall if he mentioned east or west, but I do know he said, “we own the land”. I assumed that he meant site #1 west since it is obvious that the district doesn’t own enough land on the east side road for the boxes. I was all for it, and greatly relieved that we had finally decided on a site. There may have been a vote at that point; I don’t recall exactly, and I haven’t seen the minutes of the meeting. Later, some woman sitting behind me who I can’t identify with certainty (but I’m most grateful to her) questioned if we had voted #1 east or #1 west the favorite. The Board may have replied #1 east, again, I don’t recall exactly. In any case, the members in the audience immediately responded that it should be #1 west. I noticed that the President looked very unhappy at this point. I then asked if I could seek approval from the Postmaster for site #1 west and send a proposal to the 3 Canyons MDC. The President said yes, and I did both. The Chair of the MDC wants to meet at the site. I have no authority to do that alone,

As a follow up to Jimmy’s email, I agree that comments should be constructive, positive and informative. In that spirit, this is an important opportunity for the Board to explain its reasoning for calling for a vote on the mailbox location on Wednesday, May 5. Asking for an explanation shouldn’t be consider either nonconstructive or negative. These are questions about facts that we all agree on, and I’m asking them in a straightforward and most respectful way. The questions are important because they bear on if the members (taxpayers) were fully informed of all the reasonable options before we voted on May 5. (1) Site #3. There was considerable interest and support for mailboxes at site #3 because, to at least some, it is the most convenient site because of its proximity to the houses. In early March there was a thumbs-up or thumbs-down email vote on the site. Of the 17 households on the email list, 13 voted thumbs-up, 1 voted “no objection”, and 3 didn’t vote. In light of that vote, the Board should have given serious consideration to the site. This leads to the following questions. Did the Board seriously investigate site #3 and contact the property owner? If not, why not? If so, how did the property owner respond, and why weren’t the members informed of this? (2) Proposal to the School Board. Sometime, probably in April, the Board’s request to the School Board changed from asking permission to put the boxes on a nonexistent easement to asking to grant an easement. That a huge difference, but the members were never informed of that change before the vote on May 5. What was the Board’s reasoning for calling for a vote on mailbox location on May 5 given: (1) the members had no reason to believe that the property owner of site 3 had ever been contacted, and (2) the members didn’t know a very reasonable request would be addressed by the School Board at their meeting only a week away on May 11? Presumably, the Board knew that their proposal would be considered at the School Board meeting on May 11. So, why did the Board have a meeting on May 5 and call for a vote then? Why not wait a week until May 12 after the School Board meeting, and then have a vote after there was some indication of how the School Board was leaning? At the meeting on May 11 the School Board appeared to be leaning to granting the new easement in a spirit of being "Good Neighbors". As I’ve said numerous times, I have no favorite site for the mail, I just want mailboxes. I’m perfectly satisfied with the vote on May 5 in favor of site #1 west. However, if I had known there was a reasonable possibility of a more spacious site on School District property, then I would have been in favor of postponing any vote until after the School District made a final decision. Simply asking questions shouldn’t be considered either nonconstructive or negative. Answering these questions would be a very constructive act by the Board of keeping the members informed and would give the members insight into the how the Board reasons. Respectfully, Ken

Hi Neighbors, Maybe some of you have noticed that the lower (north) end of Fairfield has been cleaned up a little. Some overhanging branches have been cut from the roadside and to the easement boundary (as near as I can tell). Some brush has been mowed thanks to Tom. This has made the lower end of Fairfield a much safer drive due to increased visibility and the space it provides for passing vehicles. I realize we are trying to secure a contract to maintain Fairfield on an annual or biannual basis but it is probably to the neighborhoods best interest to clean up the rest of Fairfield in the meantime - before the rainy season makes it harder. In discussion with Tom we have decided to form a one time work crew on one of the next two Saturday mornings to do the rest of the work which includes: - Clearing the rest of the tree/brush branches from encroaching over the road boundary (pushing them back about 5 feet from the road edge) on the rest of Fairfield. - Moving the larger rocks from that area so mowing can take place without hitting impediments and throwing them. - Getting a closer cut on the remaining weeds to clear visibility and provide the space needed for vehicles to pass comfortably. If you are interested in joining us we will schedule either May 22 (next Saturday) or May 29 (the Saturday during Memorial Day Weekend) at 7:00 AM and going until 9:00 AM or when we are done. Hopefully this will be a cooler part of the day. Also, please respond with your name and your preference on day (May 22 or May 29). Once the day is decided we will let everyone know. On the decided work day is set please make sure you bring work gloves, sturdy shoes, long sleeves and pants. You also may want to have a hat, eye protection and water. Any tools that may help the cause would be appreciated. I will bring a chain saw, loppers, clippers, shovels and an axe. Tom indicated we could use his tractor for mowing. Hope to see you there! Mark Boggie

Hi All, The Herald/Review is running a series on the 10th anniversary of the Monument Fire. The first story was today, and it was accompanied by the attached pdf of the fire map. If you like maps, then this one may interest you, Zoom in on FE then you can see that the boundary of the fire went right through the intersection of Fairfield Cir and PV and crossed CCB about mid-way along its length. Everything to the southeast burned including Vista Del Oro. Hope we get some rain soon! Ken

Hello Ms. DoPadre, Hope all is well. Thank you for your email. As you know, I'm out of country, you are correct my tenant moved and there is a new tenant renting my home. However, I know that the homeowners association fees are currently due . If you could please email me the invoice or the amount due, I will ensure the payment is timely. As far as a mailing address, I do not have one that would allow for the invoice to reach me timely as I'm in an area that is classified which would hinder a timely payment. I thank you for your understanding and look forward to your prompt response Karen McKnight 8081 S. Fairfield Circle Hereford AZ 85615

Good morning neighbors. I will be burning my brush pile to day. I am at 5983 E Paseo Venado. I have a permit so please don’t call the FD on me. Thank you and have a great day! Matthew Paddock

I think that it’s fair to say that practically everyone in Fairfield Estates wants mailboxes, so I’m requesting information from the Board on the present status and plans for the mailboxes project. Up to a couple weeks ago, the site we voted for in the May meeting, that is, on the west side of Fairfield near the intersection with 3 Canyons, was marked with yellow tape. The tattered remains of that tape have now been moved to posts on the east side of the road, and one of those posts is on school district property, about 10 feet beyond the property line. Does that indicate that the site for the mailboxes has changed? If so, was the change voted on by the community? Personally, I think that a site on the east side of the road largely on school district property is a better than one the west side of the road because an east side site is potentially larger. Nevertheless, if the proposed site has changed, I’m curious about the process . There are a number of steps and actions that need to be completed before the mailboxes are installed and operational. These are the steps and actions that I know of. Some must be done in order (1) The Postmaster approved the site on the west side of the road. If the proposed site has changed, he will need to approve the new site. (2) The 3 Canyons MDC must approve the site after the Postmaster has. They only meet once a month so this will take some time. (3) Have the mailboxes and parcel lockers been ordered? If so what size (that is, number of tenant doors) and how many? E-commerce is going to continue to grow, and the USPS is reorienting itself towards package delivery, so one or more parcel lockers is important. (4) Installation of the boxes. (5) The Postmaster wants addresses for all the homes and vacant lots in Fairfield Estates. The vacant lots don’t have addresses, and I wasn’t able to have the County assign addresses. In May I gave the Postmaster a list of the parcel numbers of all the vacant lots, and he was going to try to have addresses assigned. I don’t know the outcome of that but will ask. (6) The Postmaster needs the addresses of all the homes and the names of everyone in the homes who will be receiving mail at the mailboxes. This information goes to Phoenix and takes a couple months to be processed. (7) The Postmaster assigns boxes and passes out keys. The work party that cleared the shoulders of Fairfield in the spring showed what this community can do when it works together. I trust the mailboxes project can be completed in that same spirit. Who is going to do what, and when? I’m willing and eager to do whatever is necessary to move the project along in a timely manner. What can I do? Thanks, Ken

Thursday is fine with me. I'm vaccinated. Ken On 10/5/2021 12:33 PM, James Ruby wrote: > Hi all, we have a board meeting planned for Oct. 6 th at 6pm. My > daughter tested positive for Covid. How does the neighborhood think > about keeping the meeting? > > Thanks. > > Jimmy

Good morning neighbors, Here are the minutes from our meeting on Wednesday evening. Please let me know if you have any questions or concerns. Hal Nyander

Hey all, FYI Road repairs are scheduled for Nov. 9th. Thanks, Jimmy -- CONFIDENTIALITY NOTICE: The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments. If you are not the intended recipient, you are hereby notified that any use, dissemination, copying, or storage of this message or its attachments is strictly prohibited.

I just happened to be riding by the new mailboxes yesterday, and our postal carrier was looking at them. I asked if there was any paperwork on them and he said no. I think he was actually surprised to see the boxes. Presumably someone will be contacting us to find out who will be receiving mail at our street addresses. Ken

I believe that the Post Office needs names of all who will receive mail at the street address.