Hi all,

?

The vote on the amending the CAA Constitution into the new Bylaws has completed. The vote was nearly-unanimous in favor with 18 votes for and 1 vote against. Attached is the vote report.

?

The current CAA board will work to update the website and send out a call for nominations for the new 4-person Governance Group to be elected under the new Bylaws. I encourage anyone who is interested to serve!

?

Thank you to everyone who worked on these revisions! I’m confident that CAA will more sustainable and steadily active going forward!

?

Best,

Greg

?

?

Gregory Wiedeman

University Archivist

M.E. Grenander Department of Special Collections & Archives

University at Albany, SUNY

GWiedeman@...

518-437-3936

?

Hi Everyone,

?

Today, all Capital Area Archivists members should receive a ballot to vote on the amended Capital Area Archivists Bylaws. These will be sent out over email using Qualtrics.

?

This is a vote to amend the existing Capital Area Archivists Constitution:

?

Into the new Capital Area Archivists Bylaws:

?

The new Bylaws also reference two supplemental documents:

?

Capital Area Archivists Code of Conduct:

?

Procedures for Responding to Violations of the Code of Conduct:

?

Ballots will remain open for 14 days and close on March 23^rd, 2022.

?

Thank you to all who attended the open Zoom call and who provided feedback. We made one change based on the feedback we received. Previously Section 3.1(A) stated that any member may be expelled from membership by a majority vote of the Governance Group without referencing any cause. This was because it was adapted from Article 7.5 from the existing Constitution which states that any Board Member may be removed without referencing a cause. Section 3.1(A) has been changed to read that members can only be expelled for violations of the Code of Conduct.

?

We’ve decided to take an expansive interpretation of CAA members, as even with setting dues at $0 for the past two years there are many of use whose membership has technically expired. Thus, we’re sending ballots to the all recent members going back to 2017. There are also a few members who we do not have email addresses for, so if you do not receive a ballot, please email me at gwiedeman@... to receive one.

?

Thanks again to the current leadership for contributing to this revision:

Jenifer Monger

Jamie Brinkman

Katherine Federiconi

Melissa McMullen

Samantha Mahoski

Anastasia O'Neill

Brian Keough

Susan D'Entremont

Mark Wolfe

?

Thank you for participating in the vote!

?

Best,

Greg

?

?

Gregory Wiedeman

University Archivist

M.E. Grenander Department of Special Collections & Archives

University at Albany, SUNY

GWiedeman@...

518-437-3936

?

?

Archie Motley Memorial Scholarship Applications Solicited

?

MAC is soliciting applications for the 2022 Archie Motley Memorial Scholarship for Students of Color (). The scholarship is designed to provide financial assistance to students of color pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession as a whole. Two $750 scholarships, accompanied by one-year memberships to MAC, will be awarded. ?

?

In order to be eligible for a scholarship, the applicant must be of African, American Indian, Asian or Pacific Islander, or Latinx descent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in their academic program. If the program is not listed in the SAA Directory of Archival Education, , the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog. ?

?

Applications are due March 1, 2022 and must include the following documents: ?

• Completed Application Form, available at
• Transcript from the applicant's most recent academic program (unofficial transcript is acceptable)
• Essay of not more than 500 words outlining the applicant's interests and future goals in archival administration
• Two letters of recommendation. ??

Completed applications should be sent to: ?

Rebekah McFarland Certified Archivist
Sisters of the Living Word ?

Applications must be emailed by March 1, 2022. ?
Awards will be announced no later than June 1, 2022. ?

Hi all,

?

Just a reminder that we’re holding on the Capital Area Archivists and a discussion of CAA’s future on Thursday, February 10^th, at 2pm. Because it’s a public link, prior registration is required:

?

Unfortunately, we have not had many registrants. I hope we have some attendance showing that its viable and worth the effort to continue CAA. If you are not able to attend, we would also take feedback sent to the list at [email protected]. You can also send any feedback to me at gwiedeman@... and I’ll share it with the Board.

?

Best,

Greg

?

?

Gregory Wiedeman

University Archivist

M.E. Grenander Department of Special Collections & Archives

University at Albany, SUNY

GWiedeman@...

518-437-3936

?

SAA’s subcommittees for Awards for Excellence: Contributions to the Archives Profession?invite nominations for their 2021 awards. Brief descriptions are provided below. Click on the links for additional information about the criteria and process for each award.?

?

: Recognizes an archival institution, education program, nonprofit organization, or government organization that has provided outstanding service to its public and has made an exemplary contribution to the?archives?profession.??

Eligibility: Any archival institution, archival organization, records center, or manuscript repository, archival education program, or nonprofit or government organization providing service or support to the?archives?community in North America.??
?

?

: Recognizes an individual who has made a significant contribution to the field of religious archives.??

Eligibility: individual archivists only.?
?

?

:?Recognizes the contributions of individuals who work for the good of the?archives?profession and of archival collections, and whose work would not typically receive public recognition.??

Eligibility: An individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.??
?

?

:?Recognizes an individual, group, or institution for outstanding contributions in advancing diversity within the?archives?profession, SAA, or the archival record. Nominees will have demonstrated significant achievement in the form of activism, education, outreach, publication, service, or other initiatives in the archives field. The award is given based on the long-term impact on improving and promoting diversity as defined in the SAA Statement on Diversity and Inclusion.?

Eligibility: An individual, group, or organization.?
?

?

:?Recognizes an archivist, a group of archivists, a repository, or an organization that demonstrates the greatest overall current impact on the profession or their communities.?If you have nominated a project or person who was not selected for an award in a recent cycle, and you feel their work is still timely and relevant, we encourage you to resubmit the nomination.?

Eligibility: The work should be undertaken within the past three years—it need not be completed, but it must be sufficiently advanced to demonstrate results.?
?

?

:?Celebrates and encourages early-career archivists who have completed archival work of broad merit, demonstrated significant promise of leadership, and/or performed commendable service to the?archives?profession. The award is given based on the total experience of the awardee, including knowledge, leadership, participation, and/or achievements in the profession.?

Eligibility: Nominees must be SAA members with more than two years and less than ten years of professional archives experience.?
?

?

Deadline: February 28, 2021?

?

?

Syracuse University

I forgot to add a thanks to all the CAA Board and officers who devoted time to these revisions. Thank you for all this work!

?

Jenifer Monger

Jamie Brinkman

Katherine Federiconi

Melissa McMullen

Samantha Mahoski

Anastasia O'Neill

Brian Keough

Susan D'Entremont

Mark Wolfe

?

Greg

?

Hi Capital Area Archivists,

?

In light of the world around us, the Capital Area Archivists have not been very publicly active lately. However, the CAA Board has still been meeting remotely at times to try and sort out how CAA should function in our current environment.

?

We found the existing assumes that we regularly meet in-person, contains a lot of administrative overhead for a small organization, and is a bit overly-formal. So, for the past year or so, the CAA officers have been working on redrafting the CAA’s rules into a new set of Bylaws, as well as introducing a Code of Conduct.

?

We are now asking for your feedback on the new documents:

?

These were the principles or goals that guided the revisions and were the reasons for the major changes:

?

• To make CAA more remote-friendly and easier to administer without meeting in-person.
• To de-formalize the bylaws and ensure that they are feasible to follow.
• To reduce the number of officers, making it easier for positions to rotate regularly.
• To make CAA more inclusive and welcoming, particularly to individuals or groups who have not participated in CAA in the past.
• To make it easier to hold smaller professional development events when there is interest, while preserving the annual Archives Dinner that has helped sustain CAA in the past when it is safe and appropriate to do so.
• Finally, to accommodate both periods of energy and slack. I think all of us alternate periods where we’re excited to serve and support professional organizations with periods when we are overwhelmed and have no capacity to contribute. With that in mind, we reduced the regular operating needs as much as possible, and documented a list of “” to help sustain CAA through fallow periods.

You are encouraged to comment on the documents directly, and we are also holding an open Zoom meeting to discuss the changes on Thursday, February 10^th, at 2pm. The full invite is below, and you can register here:

We hope that once we incorporate your feedback, if the reaction is generally positive to hold a vote on this major revision according to the existing Constitution. If the measured are eventually approved, the term of the current Board will end and new elections will be held according to the new Bylaws.

?

Best,

Greg Wiedeman

CAA President

?

Gregory Wiedeman

University Archivist

M.E. Grenander Department of Special Collections & Archives

University at Albany, SUNY

GWiedeman@...

518-437-3936

?

?

?

Hi there,

?

You are invited to a Zoom meeting.

When: Feb 10, 2022 02:00 PM Eastern Time (US and Canada)

?

Register in advance for this meeting:

?

After registering, you will receive a confirmation email containing information about joining the meeting.

?

Afternoon and Happy New Year!

Considering Consumption – January 10^th & 11^th at 2pm ET

Cost: $50 (currently $40 with promo; there are also still scholarships available for this program! These scholarships have no prerequisites and are offered on a first-come, first-served basis. If you are interested in attending this program at no cost, please reach out to me at ashaffer@... )

About the Program:

Working in cultural heritage, we consider materiality daily. But how often do we think about the materials we use to care for our heritage? This talk will reflect on our responsibilities and address some of our powers as consumers. Can we make a social and environmental impact through work purchases and consumption? Let’s talk about it.

Please note that this program will take place over two days:

January 10th, 2pm-3pm ET: Webinar/Q&A with speaker

January 11th, 2pm-3pm ET: Discussion session

Considering Consumption?is the second session in CCAHA's?Let's Talk About That: Dialogue and Change in Collections Care?series. The aim of this series is to assist in?building a DEIA infrastructure within collections care that can be sustainable beyond this moment in history. Each session will focus on a different issue facing the field and will be comprised of two components: a traditional webinar with a speaker highlighting their own observations in the field, and- the following day- a community dialogue led by facilitator,?. The goal is not to present a definitive guidebook on these topics, but rather to build this guide together as a community. As each topic is discussed and processed as a group, key takeaways will be compiled and used to build a publicly-available resource document that can serve as a toolkit for individuals looking to begin or expand this work at their own organizations.?

for more information and to register today! For a limited time, you can also use the code CCAHA22 while registering for any session in this series to save 20% on registration. For a full list of upcoming sessions in this series, view our event calendar .

?

?

Archie Motley Memorial Scholarship Applications Solicited

?

MAC is soliciting applications for the 2022 Archie Motley Memorial Scholarship for Students of Color (). The scholarship is designed to provide financial assistance to students of color pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession as a whole. Two $750 scholarships, accompanied by one-year memberships to MAC, will be awarded. ?

?

In order to be eligible for a scholarship, the applicant must be of African, American Indian, Asian or Pacific Islander, or Latinx descent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in their academic program. If the program is not listed in the SAA Directory of Archival Education, , the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog. ?

?

Applications are due March 1, 2022 and must include the following documents: ?

• Completed Application Form, available at
• Transcript from the applicant's most recent academic program (unofficial transcript is acceptable)
• Essay of not more than 500 words outlining the applicant's interests and future goals in archival administration
• Two letters of recommendation. ??

Completed applications should be sent to: ?

Rebekah McFarland Certified Archivist
Sisters of the Living Word ?

Applications must be emailed by March 1, 2022. ?
Awards will be announced no later than June 1, 2022. ?

Registration is now open for two upcoming programs at CCAHA:?Fundraising and Promotion for Collections, an asynchronous course that allows you to move at your own pace through course content while connecting with colleagues and CCAHA instructors in a virtual classroom, and the first session in our six-part series Let's Talk About It: Dialogue and Change in Collections Care, which highlights some of the most important conversations happening in the collections care field right now. More information about both of these programs and links to register are included below. We hope you can join us!

?

Let's Talk About That: Dialogue and Change in Collections Care

Join us for the first session in this six-part series: Setting the Stage: Understanding Each Other’s Different Functions and Goals

?

Collection care professionals are often tasked with making crucial decisions about which collection items to prioritize for conservation, access, or exhibition. But such decisions are rarely made in a vacuum, and often require navigating the many different voices and competing priorities within an organization. How can one be an effective and ethical steward of our cultural heritage while balancing these varied perspectives and goals? Let's talk about that! In the first session of our six-part series, Alex Pezzati (Senior Archivist, Penn Museum) and Heather Hendry (Senior Paper Conservator, CCAHA) will discuss conservation treatment for a series of watercolors of Japanese archaeological finds and sites sent by Japan to the World's Columbian Exposition in 1893. Alex and Heather will present their efforts to make these fragile items accessible for research, including the critical conversations relevant to each of their goals that were encountered in the process.

?

?December 6th, 2:00-3:00pm ET:?Webinar and Q&A with speakers

?December 7th, 2:00-3:00pm ET:?Conversation on the topic facilitated by?

?Click the link below to learn more about this series, view a full list of upcoming sessions, and get registered today!

?

Fundraising and Promotion for Collections

This three-week virtual course will guide participants in how to develop and implement funding strategies that can make their collection stewardship dreams come true. Drawing from success stories at museums, historic sites, libraries, and archives, this course will combine live and asynchronous instruction to examine the advance planning that should support preservation and conservation initiatives, the range of potential funding sources to consider, writing approaches that can make a request compelling, and the art of promoting and leveraging for future success.?

Fundraising and Promotion for Collections is an asynchronous, virtual course presented using Canvas LMS. Participants in this course will join a virtual classroom where they can download resources, watch pre-recorded lectures, and connect with colleagues on their own schedule. New modules will be released each Monday at 10am EST (December 6, 13, and 20th). The course also includes three live Zoom discussions with the instructors, which will take place at 2pm EST on Wednesdays, December 8th, 15th and January 5th. Register here-

?

?

Alanna Shaffer

(she/her/hers)

Preservation Services Coordinator

?

CONSERVATION CENTER

FOR ART & HISTORIC ARTIFACTS

?

t?215.545.0613 ext. 300

f?215.735.9313

?

264 S. 23^rd?Street

Philadelphia, PA 19103

?

?

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of CCAHA.

?

Hello CAA!

?

I wanted to share some information about an upcoming workshop from the Conservation Center for Art and Historic Artifacts (CCAHA) which may be of interest to the members of this group.

?

“Select, Stuff, and Stack: Using Boxes for Paper Collections” is a three-part workshop offering participants the opportunity to learn about basic archival box designs for paper collections and how to assess when a customized construction is needed for special collections. Included are recommendations for safely and securely filling the boxes and handling boxes while operating in collections spaces under COVID-19 protocols. This three-part training is intended for participants with some experience in collections housing and handling, who are seeking a refresher workshop and/or an activity that can be completed at home in preparation for return to in-person work or to supplement work at their museum, library or archive.

?

Registration for this program includes the three modules below and a materials packet of all supplies for the hands-on activity shipped to your address.

PART ONE (November 15th @ 11am ET):?a one-hour informational webinar

PART TWO (November 16th @ 11am ET):?a synchronous activity. Log in to learn and make together. Roll up your sleeves and follow instructor Stephenie Schwartz Bailey in constructing a box for a paper artifact! At registration you may select to purchase for a small fee a prepared packet of tools and materials for this activity. You may also choose instead to have a list of tools and materials emailed to you, for you to bring to the live session.

PART THREE (November 17th @ 11am ET):?an optional discussion session and brief review of environmental conditions ideal for your box by Margalit Schindler. Bring your questions and conundrums to this final meeting, to discuss with Stephenie, Margalit and other participants. Sharing of images of your housing successes and challenges is encouraged!

?

For more information or to register, please visit .

?

Just a few spots remain for this workshop, but we do still have some scholarships available if you find the registration fee to be prohibitive. If you are interested in a scholarship- which covers the full cost of registration, including the materials packet for the hands-on activity- please contact me directly at ashaffer@.... And please let me know as well if there are any questions about the program. We hope to see you there!

?

Best,

Alanna Shaffer

(she/her/hers)

Preservation Services Coordinator

?

CONSERVATION CENTER

FOR ART & HISTORIC ARTIFACTS

?

t?215.545.0613 ext. 300

f?215.735.9313

?

264 S. 23^rd?Street

Philadelphia, PA 19103

?

?

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of CCAHA.

?