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Pacific Vacancies Announcement No. 2024/471

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VACANCY

Executive Assistant

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About WWF

WWF’s work in the Pacific spans three countries with offices in Papua New Guinea, the Solomon Islands and Fiji, where our regional hub is based in Suva. Since the mid-1990s we have been working hand in hand with local partners and communities to protect and restore the region's astonishing natural heritage, relied upon by millions of people for food, water, livelihoods and protection from climate change. The impacts of effective conservation in this trio of Large Oceanic States extends far beyond their geographic boundaries. In Papua New Guinea, for instance, WWF is working in the third largest tropical rainforest in the world, home to a staggering 7% of the world’s total number of species. Papua New Guinea and the Solomon Islands host part of the Coral Triangle, where 76% of all coral species are found. Tuna come here to spawn, whilst sea turtles, whales, dolphins, dugongs and whale sharks feed, breed and migrate through these waters. Fiji meanwhile is home to the world’s third longest continuous barrier reef system that supports some of the only coral reefs thought to remain under current climate change scenarios. As the planet faces a deepening crisis of nature loss the Pacific Islands face their own significant challenges: deep sea mining, deforestation, overexploitation of fisheries for local and global consumption, plastic pollution all pose imminent risks. The existential threat of climate change is ubiquitous and has worsened, with impacts already felt across the region.

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About the Role:

The Executive Assistant will provide support to the Pacific Director as well as to needed Pacific Leadership Team members, both to ensure an effective management of the executive department, and to liaise effectively with other WWF entities, Divisions, Practices and WWF National Organisations, Programme Offices and Associates as well as external partners and suppliers. In addition, the Executive Assistant will perform considerable independent, and diversified administrative duties using initiative, judgement, with knowledge of the organisation’s matters, and an acute sense of diplomacy.?

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The position location – Suva, Fiji.

The position is Part-time – 30 hours per week.

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Required Qualifications and Experience:

·???????? A Diploma in Office Administration.

·???????? Higher tertiary qualifications would be a distinct advantage.

·???????? At least 5-7 years of work experience as an executive assistant or similar.

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Required Skills and Competencies:

·???? Highly attentive to detail with exceptional organization and prioritization skills, ensuring efficiency and thorough follow-up in all tasks.

·???? Excellent communication skills with empathy and a people-oriented approach.

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·???? Has diplomacy, initiative and good team collaboration skills.

·???? Strong communications skills with the ability to research information with synthesize the information.

·???? Strong communication skills – fluent English verbal, written & active-listening that maintain positive interpersonal relations, better work-flow and a positive environment.

·???? Outstanding organizational and time management skills.

·???? Discretion and confidentiality.

·???? Professional telephone etiquette, skills and disposition.

·???? Ability to set priorities successfully working with minimal supervision.

·???? Excellent computer skills with expertise in MS Office as well as a working knowledge of collaborative

·???? platforms (Google Drive, Zoom, Workplace, DocuSign etc).

·???? ?Interest in nature conservation is an advantage

·???? Clearly demonstrate behaviors aligned to the culture of WWF: Strive for Impact, Listen Deeply,

Collaborate Openly and Innovate Fearlessly

·???? Identify and align with the core values of WWF: Courage, Integrity, Respect & Collaboration.

·???? Proven ability to function in a multi-cultural and multi-country environment.

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Job Description is attached for your perusal.

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How to Apply? Interested applicants are encouraged to send an application in PDF format, including a complete CV with full contact details of three professional referees. Applications addressed to the Pacific Head of People & Culture, should be sent via email with the subject “WWF Vacancy – Executive Assistant’’ to ppo.hr_recruit@... before the end of Monday, 30^th? September 2024.

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PLEASE NOTE:

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