TO : Representatives of Governments and Administrations No.:????? 01/28
Routine Distribution

FILE : STF 5/9/3 DATE : 22 November 2001


SUBJECT : RECRUITMENT OF PERSONNEL OFFICER



1. The Secretariat of the Pacific Community (SPC) invites applications for
the position of Personnel Officer. This is a three-year contract position
advertised under the sixth-year Rule. The closing date for applications
will be 15 January 2002.


2. I would be grateful if Governments and Administrations could advertise
this post widely without incurring any cost to the Secretariat of the
Pacific Community.


3. A statement setting out the duties, responsibilities, qualifications,
experience and skills required for the position plus terms and conditions
of employment is attached to this Recruitment Notice.








Lourdes T. Pangelinan
? Director General

Attach.

Original text : English
SPC/Recruitment Notice No. 01/28
Page 1


SECRETARIAT OF THE PACIFIC COMMUNITY

DUTY STATEMENT


PERSONNEL OFFICER


RESPONSIBLE TO: Director of Corporate Services

GENERAL

The Secretariat of the Pacific Community (SPC) is an independent
intergovernmental agency providing technical advice, assistance, training
and research in the service of the 22 Pacific Island countries and
territories of Melanesia, Micronesia and Polynesia. It currently has a
staff of more than 230. SPC is officially bilingual, with English and
French being the working languages.

The Personnel Officer carries out his/her duties within the Corporate
Services Department, which covers both Administration and Finance.

The Personnel Officer's direct supervisor is the Director of Corporate
Services to whom s/he lends his/her support in areas related to human
resource management, e.g. training, management of social welfare coverage
packages, recruitment, etc.).

The Personnel Officer advises and informs staff members on current
administrative procedures, including those pertaining to the Staff Rules,
and ensures that these procedures are applied in an equitable manner.

The Specific duties of the position are:

1. Co-ordinating training programmes following laid-down procedures and
undertake periodic assessments of the relevance and effectiveness of
training courses provided to employees.

2. Respond to all queries relating to personnel matters, including terms
and conditions of service.

3. Make all necessary arrangements for new staff including the
arrangements of periodic orientation programmes.

4. Ensure that monthly salary preparations are completed in a timely
manner; familiarity with an integrated payroll software package will be an
advantage.

5. Monitors and assist with the management of contract for all staff by
maintaining up-to-date records of leave, termination dates, performance
evaluations and anniversary dates and initiate appropriate and timely
actions.

6. Oversee the medical and work accident insurance schemes and provide for
any necessary improvements.

7.? As and when required:

- Prepare draft advertisements for all posts as required;
- Seek referee reports for short listed candidates;
- Arrange interviews with short listed candidates;
- Participate in support staff selection committees;
- Make offers of appointment to successful candidates;
- Draft contracts for all employees and consultants.

8. Perform any other duties assigned from time to time by the Director of
Corporate Services.


SPC/Recruitment Notice No. 01/28
Page 2



QUALIFICATION AND EXPERIENCE

The appointee should have the following qualifications and experience:

?? Hold a relevant University degree or lower qualifications with
counter-balancing practical experience in relevant aspects of the post.
?? At least five years proven experience and demonstrated ability in the
areas of Administration and/or Human Resources Management and training.
?? Good knowledge of the Microsoft Windows computing environment.
?? Affinity for team work, initiative and ability to determine and achieve
objectives.
?? Good communication and analytical skills.


SALARY AND ALLOWANCE

The starting salary will depend on experience and qualifications in the
salary range: SDR 2,534 - 3,379 per month (which is equivalent to CFP
421,886 - 562,570 francs per month at the prevailing reference exchange
rate of 1 SDR = CFP 166.49 francs) in Grade I of the SPC Staff
Classification and Salary plan for Professional Staff based in Noumea, New
Caledonia. In addition, an Establishment Grant will be payable to
non-residents of New Caledonia. SPC emoluments are not subject to income
tax in New Caledonia at the present time. The international currency
exchange rate at the time of writing is approximately USD 1.00 = 138
francs CFP.


TENURE

The appointment will be for a period of three years in the first instance,
subject to a one-year probationary period. The contract may be renewed for
a further three years subject to performance and continued funding
availability.


DUTY STATION

Noumea, New Caledonia.


ACCOMMODATION

An SPC-owned house or flat will be made available, based on the following
deductions from salary:

2 bedrooms - 11.5%
3 bedrooms - 12.5%
4 bedrooms - 15.0%

Housing is expensive in Noumea and, despite these standard salary
deductions, the cost of housing is heavily subsidised.


LEAVE

Leave will accrue at the rate of 25 working days per annum of active duty.


SICK LEAVE

Thirty working days per annum.


SPC/Recruitment Notice No. 01/28
Page 3


MEDICAL BENEFITS

The SPC??s Staff Medical Insurance reimburses doctors?? fees, cost of
prescribed medicines, surgical and hospital costs, etc. up to certain
percentages and limits. Supplementary medical insurance is available to
increase these percentage reimbursements and limits.


PROVIDENT FUND

The appointee will be eligible for membership of the SPC??s Staff
Provident Fund. Staff members contribute eight per cent of basic salary to
which SPC adds a matching contribution.


FARES AND REMOVAL EXPENSES

For an appointee recruited outside New Caledonia, air fares by the most
direct/and or economic route for the appointee and recognised dependants,
and reasonable removal expenses by sea of personal and household effects
will be met by SPC on appointment and termination.


COMPUTING ENVIRONMENT

SPC has a standardised computing environment based on Microsoft Office
running under Microsoft Windows.


SMOKE-FREE ENVIRONMENT

Smoking is not permitted in the work place.


EQUAL OPPORTUNITIES

SPC is an equal opportunities employer. Recruitment to SPC staff vacancies
is based entirely on merit, but in cases where two shortlisted candidates
are judged to be of equal rank by the Selection Committee, preference will
be given to Pacific Island nationals.


ADDRESS

Applications should be addressed to the Director General, Secretariat of
the Pacific Community, P.O. Box D5, Noumea Cedex, New Caledonia, to arrive
by 15 January 2002. Applicants should provide full personal details,
describe their qualifications and experience, and explain how these suit
them for the specific requirements of the advertised position. Relevant
previous appointments, present position and salary, and the names and
addresses (including telephone, fax, e-mail contacts) of three referees
should also be provided. Testimonials may be provided with the
application, but are not necessary and will not be considered a substitute
for confidential referee's reports, which will be commissioned directly by
SPC.

Applications may alternatively, or additionally, be submitted by email to
spc@..., preferably in plain text or Rich Text Format (RTF).

More can be learned about SPC through the website .



_____________________________


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