开云体育

  1. GroupManagersForum
  2. Wiki
  3. Quick Start for Group Formation

Join 开云体育

and then you can create a new group or transfer an existing group.

Login to?create a group

Your group can be a brand new one or one that is going to be transferred from YahooGroups.

Do you want a basic (free) group or would you like the features that come with a premium or enterprise plan?

You can start with free and move to a paid account later. Or if you are transferring a group from Yahoo, you must get a premium account for at least one year.

First steps

Create a group by clicking on the link to Create A Group.

Verify that your group will comply with 开云体育's terms of service:

An account is identified by its email address. Decide on the email address. This is normally the name of the group or a short but identifying version of your group name. ?

  • It also controls the group’s URL ?The domain name will be @groups.io. {If you want to use your own domain name, you must choose the Enterprise plan.}
  • This also controls sort order in the directory of groups, if you opt for that.
  • You can change your email address and name later if you must. ?See?Renaming a Group
  • Compose a good description for your group. Be specific. This description will appear on your 开云体育 homepage. It can be edited again later.?

Decide on visibility. Do you want your group to be visible to search engines and the general public? Do you want your group to be listed in the list of groups?

  • The archive of a group consists of all messages posted to the group, except messages that have been deleted. It is displayed in a chronological list by clicking on "Messages" on the group’s home page.
  • Some have public archives and some private.?
  • Once you make your group message archive private, you cannot later change your mind and make it public again.
  • And some opt not to be listed in the directory.

Spam Control

Some groups are restricted (new?members must be approved). If you don't choose this, anyone can join your group without your approval.

You must choose one of these 3 options:

  1. Announcement Group -?Only moderators are allowed to post.
  2. Moderated -?All messages require approval before being sent to the group.
  3. New Users Moderated -?Messages from new subscribers require approval.

Decide who you want to be able to?create a?subgroup? Subscribers (group members), moderators and owners or just owners. Here's some help -?Why use a Subgroup

Click on the green button to create your group.

You will be able to customize your group administrative settings after you create the group.

Wait a day or so after you create your group to allow the groups.io system to approve the group and enter it?into the database of groups. To make sure that's been done, just go to the main page and search for your group.

Settings - customizing your basic?(free) group:

You still have important work to do!

The Settings page sets some overall limits, and the individual features have some control options as well.

Login to your group using your own email address. Your email address is your account ID. [username?]

Go to Admin > Settings in the menu on the left.

Tabs: ?1) settings, 2) default sub (subscription) settings, 3) cover photo (for your home page), 4) notices (editable invitation notice, welcome, etc.) and 5) export group data (to meet European GDPR / privacy regulations).

1) Settings tab:

General - you can edit your group title, description, add user tips to your group home page, etc. ?If you wish to market your group through ?the list of groups (/search?p=SubsCount,,,20,2,0,0?), make sure your title and description have the appropriate keywords for retrieving your group.??Be sure to click on Update Group after changes.

Privacy -

  • Visibility for your group: do you want it in the directory of groups (list of publicly listed groups)?
  • Member directory: who can view the member directory? Additionally, each member has control over who can see their own profile in the Member Directory, through their Group Profile tab of the Subscription page. The member uses the Edit Group Profile button. Additionally, a member must set their own profile to be visible to other members before they can see other members' profiles.?
  • Members visible: ?this is the Admin members' list. For more information about the Directory and Members' List, see this wiki page.
  • Hde email addresses in message archive: some groups mask members email addresses for privacy. ?Alternatives for members if you mask the email addresses: Reply online via the "Reply" link below the message, and the click the silver Private button on the right. It changes it to Reply to Sender. They can also click on Reply to Sender in their email footer.

Spam Control -

There are?several options and groups must set at least one of these options to prevent spam.

Message Policies -

Allow non-members to post: ?if checked, owners and moderators can approve a post from a non-member. This is true even in a non-moderated group. Members can read the post and respond, but the non-member would not see the replies. You would need to forward them, summarize the replies and email the summary to the non-member, or invite the non-member to join.

Disable no email -?If checked, members can't set their email delivery to no email. They can set their preference as "special notices only".?

Hashtags - a few options. Hashtags are useful search and organizational tools. You can decide if required, or who can create new hashtags.??Moderators can be given permission to create and delete hashtags. More info in Help.

Disable Editing Posts -?If checked, members are not allowed to edit their own posts. Moderators can edit posts when moderating, and if given permission by the owner in their profile, they can edit archives.

Reply to - the default is Group. There are other options.

There are other choices to be made to fine-tune your and users' experience, including what to do with suspected viruses and if out of space. See?Storage limits

Reposting Policies - not available in basic. It is a Premium and Enterprise feature.

Message Formatting - HTML or not, allow attachments or not.?

Features - for all of these, you can disable the feature and decide who can use it.

Managing attachments?- files and photos

/g/GroupManagersForum/wiki/Managing-Attachments%2C-Files-and-Photos

Be sure to save (Update Group) when you are finished.

2) Default Sub Settings tab:

You can set up standard?(default) subscription settings for users. Individual users can change this themselves, but if they don't, this would be their group settings. For more information, see Subscription Options.

There are 5 more choices on this tab - Maximum?attachment?size that will be emailed to members, time zone, time?display (standard or "military" aka 24-hour clock), and start date for your group calendar. Attachment size options includes unlimited and 0 (no attachments).

Click on the blue button (update group) to save your choices and changes.

3) Cover Photo tab:

You can add a photo for your group home page as well as a group icon for use on mobile devices.?Upload a file containing the cover photo. It will be scaled to fit within 900 x 300 pixels - 3:1 ratio.

4) Member Notices tab:

See this wiki page about member notices.

You will likely want to personalize the Invite notice that is emailed with an invitation to join your group.?

And write a welcome email that is sent when someone joins your group.

If you wish more information about potential new members, use Pending Subscription notice. This message sent when someone applies to join your group. This is only available to Restricted Groups (see Spam Control in Settings). It is sent automatically to anyone who asks to join. It is not sent to those that you invite or "direct add".

And you might consider a Group Guidelines notice.

The Group Guidelines notice is a unique type that provides a convenient and versatile way to communicate and maintain the group’s posting and conduct guidelines, if any. It has the following features and options:

  • can be sent automatically on the first of each month as a message to the group, with an option to include members subscribed via Special Notices Only
  • can be sent automatically to all new group members
  • can be sent manually by a moderator to a group member at any time, in case the member needs a review of the guidelines
  • appears under its own "Guidelines" tab at left on the group’s pages, with an option to be visible either by group members only or by the public

For more information, see the Help pages.

5) Export Group Data tab:

To download your complete message archive, click on the Settings tab under the Admin tab in the sidebar. From there, click the Export Group Data button. You can then select which parts of your group to export.

6) Member Sync tab / Service Sync:

开云体育 organizations can be sync'ed with an external service. This means that members of the external service can automatically be made members of an 开云体育 organization. Automatic syncing occurs hourly. Used with Slack. This tab does not appear on the first tab (Settings).

7) What Counts Towards the Storage Limits?

/static/pricing#what-is-counted-towards-the-storage-limits-for-my-group

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The official 开云体育 user documentation is in the 开云体育 Help Center.