¿ªÔÆÌåÓý

  1. GroupManagersForum
  2. Messages
Expanded Topics Messages Polls
Date
Re: Member email address change on our group changed it on & notified another group

 

I suggest the Notice that is sent to other Groups say:
[x Group's Admin] has changed [Member name and email address] from [email address] to [email address]
or
[another Group's Admin] has changed [Member name and email address] from [email address] to [email address]
instead of
[My name & email address] had changed [Member name and email address] from [email address] to [email address] in group [their group name].


If the "Member name" is not the name connected to the email address (with their Email Provider),
rather than their Display name (which can differ from Group to Group),
then [Member name and email address]
should just be:
[email address]

-Michael
Re: Copy/Paste Failure from Google Docs

 

On Wed, May 3, 2023 at 01:14 PM, Norman C. Berns wrote:
The article can be copied and pasted from Docs into a new topic in my group though (1) the formatting is inconsistent and (2) the graphics don't transfer at all. We were able to do this easily a few months ago, but that ability seems to have changed.?
I'd say you were lucky a few months ago.

Pasting something into an email is asking for trouble. Fonts will not render right if the recipient doesn't have the same font installed on his computer. Page breaks and other formatting often fail to come out in the right place if the recipient's screen has a different aspect ratio. Images are rarely copied at all, except as an tag referring back to the original's URL. If the original image is subsequently moved or deleted -- or requires authentication to get to (a logon or some such) -- it will show up a broken link.

If you want to provide everyone with a document and be sure it appears as originally composed it really needs to be saved in a portable format (say, PDF) and supplied to them in that manner.

Good luck,
Bruce
Check out the groups.io Help Center?and?groups.io Owners Manual
Re: Copy/Paste Failure from Google Docs

 

Thanks. We know we have that option but hate to send people out of the group. It's our final fallback position if essential.

I may have solved the problem using integrations. It's not perfect, some of the graphics get?a bit funky, but it's better than anything else we've tried. So we'll settle there until we find something better or Google updates its code again.?

Norm



? ? ? ? ? Norman C. Berns? ? ? ? ??



On Wed, May 3, 2023 at 1:29?PM Pete Cook <peterscottcook@...> wrote:
On Wed, May 3, 2023 at 01:14 PM, Norman C. Berns wrote:
Is there any way to transfer an article from Google Docs into my group, retaining the formatting and the graphics?
I'd suggest downloading it and including it as an attachment. You have a variety of formats available to d/l in.

Pete

Re: Copy/Paste Failure from Google Docs

 

On Wed, May 3, 2023 at 01:14 PM, Norman C. Berns wrote:
Is there any way to transfer an article from Google Docs into my group, retaining the formatting and the graphics?
I'd suggest downloading it and including it as an attachment. You have a variety of formats available to d/l in.

Pete
Copy/Paste Failure from Google Docs

 

One of our contributors writes in Google Docs. It's a fairly complex piece with several fonts, different formatting, and a lot of graphics.

The article can be copied and pasted from Docs into a new topic in my group though (1) the formatting is inconsistent and (2) the graphics don't transfer at all. We were able to do this easily a few months ago, but that ability seems to have changed.?

Is there any way to transfer an article from Google Docs into my group, retaining the formatting and the graphics?

Thanks,
Norman
[email protected]
Re: Member email address change on our group changed it on & notified another group

 

On Wed, May 3, 2023 at 10:18 AM, Duane wrote:
I didn't realize it until this discussion, but the Owners Manual doesn't include the fact that this information is included in the log/notification of other groups, so I'll suggest it be added.
Interesting that in the Members' Manual it says this about changing your email address:

Note:?
?
This change applies to all groups you are subscribed to at the original email address.
If the new email address is already registered with Groups.io, a page appears that explains the account merge process and prompts you to verify that you want to merge your Groups.io accounts.

/helpcenter/membersmanual/1/understanding-groups-io-accounts/setting-account-preferences-and-viewing-account-information?single=true

This could be used as a model for the Owners' Manual.

Frances
?
--
Help available from Groups.io help and GMF wiki.

?
Re: Member email address change on our group changed it on & notified another group

 

On Wed, May 3, 2023 at 10:46 AM, George Park wrote:
It¡¯s a shame how cavalier folks are with other people¡¯s data regarding this topic.
Actually, I'm on your side on this one, but I'm aware of the situation from reading the beta group, so know what to expect and use an address just for groups.

Duane
--
Lots of detailed information can be found in the Owners Manual and Members Manual.
Re: Member email address change on our group changed it on & notified another group

 

¿ªÔÆÌåÓý

Duane,

?

It¡¯s a shame how cavalier folks are with other people¡¯s data regarding this topic.

?

I choose to use an identifiable email address that my group knows me by.

One of the reasons for this is that many of our members were concerned about signing up with Groups.IO in the first place.

?

We selected Groups.IO as most of our members don¡¯t want to sign up for a service, managing external users via Office365 groups is burdensome and Groups.IO has some features that are greatly beneficial to our sub-group moderators who before Groups.IO had no way to manage email lists.

?

We have a defined curated list ¨C you are either on it, or you are not.

If you are not on it you¡¯re not added to the group at any level.

?

What I didn¡¯t choose, or know, that my email ¨C used only for this Group in all of Groups.IO ¨C would be programmatically shared without my knowledge or permission to people outside of my group. It¡¯s not a matter of only lack of documentation but of what the Groups.IO designers consider to be an acceptable practice. It¡¯s not.

?

I was under the mistaken understanding, as this ¡°feature¡± is documented nowhere, that my email ¨C used in only a single specific group ¨C would be shared by the system to other group moderators with no notification, logging or opt out capability. I stand corrected, or at least a better informed consumer.

?

In this age of hacking, ransomware, ID theft, etc. many services are making it more difficult for external actors to gain access to and securing their users data.

If Groups.IO elects to go in another direction at least I¡¯m aware of that now.

?

No more comment is needed regarding this topic.

We¡¯ll agree to disagree about what I find acceptable use of my email address.

?

?

From: [email protected] <[email protected]> On Behalf Of Duane
Sent: Wednesday, May 3, 2023 10:18 AM
To: [email protected]
Subject: Re: [GMF] Member email address change on our group changed it on & notified another group

?

On Wed, May 3, 2023 at 07:54 AM, George Park wrote:

It wasn¡¯t ¡°my choice¡± to have my email address blasted out to other group moderators - that¡¯s a groups.IO design decision and a ¡°feature¡± I was unaware of.

No, but it was your choice to use a variation of your name as your email address.

I didn't realize it until this discussion, but the Owners Manual doesn't include the fact that this information is included in the log/notification of other groups, so I'll suggest it be added.

Duane
--
Lots of detailed information can be found in the Owners Manual and Members Manual.
Re: Member email address change on our group changed it on & notified another group

 

On Wed, May 3, 2023 at 07:54 AM, George Park wrote:
It wasn¡¯t ¡°my choice¡± to have my email address blasted out to other group moderators - that¡¯s a groups.IO design decision and a ¡°feature¡± I was unaware of.
No, but it was your choice to use a variation of your name as your email address.

I didn't realize it until this discussion, but the Owners Manual doesn't include the fact that this information is included in the log/notification of other groups, so I'll suggest it be added.

Duane
--
Lots of detailed information can be found in the Owners Manual and Members Manual.
Re: Member email address change on our group changed it on & notified another group

 

¿ªÔÆÌåÓý

Duane,?

It wasn¡¯t ¡°my choice¡± to have my email address blasted out to other group moderators - that¡¯s a groups.IO design decision and a ¡°feature¡± I was unaware of.?

The moderators of any group I¡¯m not a member of should not be able to even know I exist.?

A username and unlimited time and access is how hacking is enabled.?

Now I know I have to have any of our moderators understand how groups.IO handles their email address should they need to modify the email address of any of our members and/or create an email address with limited use and consider using MFA.

I¡¯ll let the moderator of the group that contacted me know all of this is by design.

Get

From: [email protected] <[email protected]> on behalf of Duane <txpigeon@...>
Sent: Wednesday, May 3, 2023 7:33:51 AM
To: [email protected] <[email protected]>
Subject: Re: [GMF] Member email address change on our group changed it on & notified another group
?
On Wed, May 3, 2023 at 04:21 AM, George Park wrote:
Leaking PII/a moderators login info to people/groups they are unaffiliated with is not a great design.
I don't consider an email address to be PII, though some do.? If it actually has your name in it, then it's by your choice.? As far as the login aspect, it's useless unless they also have your password.

Duane
--
Lots of detailed information can be found in the Owners Manual and Members Manual.

Re: Member email address change on our group changed it on & notified another group

 

¿ªÔÆÌåÓý

We manage the group for the users, only those on a specific list are in the group at all and depending on other attributes are added to other sub groups.

Regardless of a user account in a system hierarchy tenant information should never be exposed to other tenants of unrelated groups.?

It¡¯s not sound security or information management practice and in this case exposes admin level credentials to an unknown number of people outside of an organization.?

There is zero rationale for someone other than the email user changing their email address to have their information propagated to others and would be simple to fix - just mask the email address change behind the user, strip it from outgoing messages, etc.

Get

From: [email protected] <[email protected]> on behalf of Andy Wedge <andy_wedge@...>
Sent: Wednesday, May 3, 2023 5:28:36 AM
To: [email protected] <[email protected]>
Subject: Re: [GMF] Member email address change on our group changed it on & notified another group
?
On Wed, May 3, 2023 at 03:12 AM, George Park wrote:
5 hours later I received an email from a moderator of a totally unrelated group forwarding a message that [My name & email address] had changed [Member name and email address] from [email address] to [email address] in group [their group name].
If you change a member's email address you are changing their account name so owners/mods of all other groups that account is subscribed to may receive a notification too.? As Duane said, if you get your members to do it themselves, you can avoid confusion.? The key thing to remember is that an account (email address) is the top level entity in Groups.io, not your group.

Regards
Andy

Re: Member email address change on our group changed it on & notified another group

 

On Wed, May 3, 2023 at 04:21 AM, George Park wrote:
Leaking PII/a moderators login info to people/groups they are unaffiliated with is not a great design.
I don't consider an email address to be PII, though some do.? If it actually has your name in it, then it's by your choice.? As far as the login aspect, it's useless unless they also have your password.

Duane
--
Lots of detailed information can be found in the Owners Manual and Members Manual.
Re: Member email address change on our group changed it on & notified another group

 

On Wed, May 3, 2023 at 03:12 AM, George Park wrote:
5 hours later I received an email from a moderator of a totally unrelated group forwarding a message that [My name & email address] had changed [Member name and email address] from [email address] to [email address] in group [their group name].
If you change a member's email address you are changing their account name so owners/mods of all other groups that account is subscribed to may receive a notification too.? As Duane said, if you get your members to do it themselves, you can avoid confusion.? The key thing to remember is that an account (email address) is the top level entity in Groups.io, not your group.

Regards
Andy
Re: Member email address change on our group changed it on & notified another group

 

So as a moderator for one group changing a members email address changes it for that group and also notifies every other groups.IO group they¡¯re a member of that the email address has been changed and who changed it?
?
Leaking PII/a moderators login info to people/groups they are unaffiliated with is not a great design.
?
[ad removed by moderator]

From: [email protected] <[email protected]> on behalf of Duane
Sent: Tuesday, May 2, 2023 11:22:27 PM
To: [email protected] <[email protected]>
Subject: Re: [GMF] Member email address change on our group changed it on & notified another group
?
On Tue, May 2, 2023 at 09:12 PM, George Park wrote:
how do I prevent my personal info from bleeding into the rest of the Groups.IO ecosphere?
Don't change anyone's email address for them, make them do it themselves.

Duane
--
Lots of detailed information can be found in the Owners Manual and Members Manual.
Re: Member email address change on our group changed it on & notified another group

 

On Tue, May 2, 2023 at 09:12 PM, George Park wrote:
how do I prevent my personal info from bleeding into the rest of the Groups.IO ecosphere?
Don't change anyone's email address for them, make them do it themselves.

Duane
--
Lots of detailed information can be found in the Owners Manual and Members Manual.
Re: Member email address change on our group changed it on & notified another group

 

Our group is paid, premium.?
?
[ad removed by moderator]

From: [email protected] <[email protected]> on behalf of Frances <frances@...>
Sent: Tuesday, May 2, 2023 10:13:54 PM
To: [email protected] <[email protected]>
Subject: Re: [GMF] Member email address change on our group changed it on & notified another group
?
Can you clarify whether or not your own group is basic (free) or premium?

Frances?
--
Help available from Groups.io help and GMF wiki.

?
Re: Member email address change on our group changed it on & notified another group

 

Can you clarify whether or not your own group is basic (free) or premium?

Frances?
--
Help available from Groups.io help and GMF wiki.

?
Member email address change on our group changed it on & notified another group

 

¿ªÔÆÌåÓý

Hello all,

?

One of our group members email addresses changed.

Notified of the change I was asked to modify their user account in our group.

?

5 hours later I received an email from a moderator of a totally unrelated group forwarding a message that [My name & email address] had changed [Member name and email address] from [email address] to [email address] in group [their group name].

?

I¡¯m not a member of their group, don¡¯t have any management/moderator rights in their group and wasn¡¯t crazy about seeing my personal information in the hands of another group.

?

Perhaps the member of our group is also a member of theirs but is this expected behavior and if so how do I prevent my personal info from bleeding into the rest of the Groups.IO ecosphere?

?

Thanks,

gp
Re: Option to delete pending messages

 

On Tue, May 2, 2023 at 08:08 PM, Kathleen Taormina wrote:
What happened to that?
It's still there, just a different sequence to get to it.? Mark made some .

Duane
--
Lots of detailed information can be found in the Owners Manual and Members Manual.
Option to delete pending messages

 

What happened to that? Now it¡¯s approve, rejected or edit.?

many messages don¡¯t justify ¡°reject¡± with a reason. Relies like ¡°thank you¡± don¡¯t need to be sent to group and sender (to clog of everyone¡¯s mailbox with nonsense).?

I¡¯d love to have the delete option back!!
5461 - 5480 of 49119