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Good evening neighbors, Attached is the notification of our quarterly meeting to be held at Ricardos in Hereford on Wednesday 22 Jun 2022 at 6:00 pm. Attached is the notification and agenda for the meeting. See you there, Hal Nyander

Hi Again All, This email is intended to report the discussions regarding roads from the meeting last evening in more detail than reported in minutes for those of you who couldn't attend, and it's intended to promote discussion among the taxpayers in Fairfield Estates regarding options for the unpaved roads. It is not intended to throw darts at anyone. If anyone interprets it that way, I apologize, but that's not the intent. Two options for the unpaved roads were discussed at the meeting, and I have added a third below. Option (1) To quote from the minutes, “Regrading/gravel for unpaved roads. Recommend regrading and graveling road in the short term until the price of oil/material significantly decreases for future consideration". Option (2) Paving (i.e., chip sealing) the unpaved roads in stages. Option (3) Not discussed in the meeting. Paving the remaining unpaved roads may come to be recognized as financially unrealistic on any reasonable timeline. Reduce taxes to a maintenance level. The plan for Option (1) seems to be (please correct me if I’m wrong) maintain the present tax rate indefinitely, and then “when price of oil/material significantly decreases”, pave all the remaining unpaved roads at once. Personally, I see several problems with this option. First, what is the likelihood that the price of oil/material will decrease significantly, especially with Russian oil off the market for perhaps decades? But who knows, didn't the price of oil go negative last year? Second, our tax dollars will be sitting in the bank rather than being used while we’re waiting for the price of oil/material to significantly decreases. In Option (2) one road will be chosen to be paved first. Paving a specific road is a well-defined goal, and there should be a feeling of accomplishment and satisfaction when that goal is met. If the price of oil continues to increase, the sooner the paving is done, the cheaper it will be. For example, it may be less expensive to pave a road in 2025 than waiting until 2035. Our tax dollars will be working for the community (or at least part of the community) rather than just sitting in the bank. Finally, as I understand it, that’s the way FERIMD has done it in the past. Fairfield Ct was paved first, then later Paseo Venado. How much regrading and graveling, and especially surveying and realigning, do we really need to do for perhaps the next three years when those funds could go towards a designated target? I’ll be disappointed if we have to eventually adopt Option (3). However, when we start seriously crunching the numbers and considering acceptable timelines, I fear it may prove to be the most reasonable one. There is no reason to continue our present tax rate if there is no realistic chance to pave all the unpaved roads in an acceptable timeline. I would like to go through a simple exercise of “crunching the numbers”. Obviously the first question to ask is “how much will chip sealing cost?”. I don’t know, but I need some number for this exercise. I goggled it and found, “The average base cost of chip sealing is about $3 per square foot. The size of the project, the state of the site, and local labor and materials cost will affect the overall price. As the commodity price of oil rises or falls, expect the cost of this project to do the same.” https://www.homeadvisor.com/cost/outdoor-living/tar-and-chip-driveway/ I have no idea if that’s a reasonable number for our area and our situation, but I need a number to start with and we can change that number as we get more information. I estimated the lengths of the unpaved roads named below using Goggle Map and assumed the paved roads will be 20ft wide. Calle Cola Banca 840ft x 20ft=16,800 sq ft @ $3/sq ft = ~$50,000 to chip seal. Sexton north of Paseo Venado 840ft ~$50,000 Sexton south of Paseo Venado 775ft ~$50,000 East end of Paseo Venado 425ft x 20 ft=~8,500 sq ft or ~$25,000 So, assuming a cost of $3 per square foot, chip sealing all those roads would total ~$175K to maybe ~$200K I believe the tax income of the Board is ~$20K/yr, so at the present tax rate,

Hi All, I felt that the Board meeting last evening (4/20/2022) was the most productive that I have attended. At the end we were all on the same page regarding what information is needed to make some important decisions regarding FERIMD. As Hal reported the in the minutes, two key issues we need information on are “what official guidance is for elections” and “road option estimated costs”. I would like to assist the Board by providing the information regarding elections, and I will do that in this email. In a separate email I will report on the discussions at the meeting of “road options” for those in the community who weren’t able to attend the meeting. This is a super important subject as it affects both our roads and our taxes. FAIRFIELD ESTATES RIMD is a special tax district in Cochise County. The Special Districts Coordinator for the county is Tim Mattix, Clerk of the Board. A lot of useful information can be found on his webpage https://www.cochise.az.gov/174/Clerk-of-the-Board. You can download the names of Board members and their terms expirations from his webpage. I have done that and attached the “Contact List District Boards” as a pdf. This was last updated 1/18/2022, and you will find the FERIMD Board members listed on page 5. Elections for Board members are discussed on pages 17-19 of the SPECIAL DISTRICTS GOVERNING BOARD MEMBERS RESOURCE MANUAL, which can be downloaded from the same webpage, and I have attached it as a pdf. The election procedures discussed in those pages were obviously designed for far larger districts than ours, for example Fire Districts; nevertheless, that’s the official guidance. In the meeting of last evening, the FERIMD President said that only “year around” residents of Fairfield Estates could be elected to the Board. I’m not sure where that idea came from, but it’s certainly not mentioned in RESOURCE MANUAL. To the contrary the RESOURCE MANUAL gives an example of Board members participating remotely in a meeting. Appendix F, page 57, is a sample notice for a meeting. The sample notice says, “One or more members may attend telephonically. Members attending telephonically will be announced at the meeting.” While I was writing the above, I emailed Tim Mattix, Clerk of the Board, asking if there was any other guidance to election of Board members other than the RESOURCE MANUAL, and I asked exactly who was eligible to vote for Board members. I haven’t heard from Mattix, but got a very informative reply from Lisa Marra, Director of Elections. I will forward that email separately (read that email from the bottom up to get the exchanges in the right order). We must follow the rules for election of Board members just like we must follow the rules for Board meetings (e.g. posting, agenda, minutes). The election rules are very simple if we don’t have a ballot election. Lisa said, “Usually these small jurisdictions never go to actual ballot”. Here is a quick summary. In 2022 we will have two seats up for election, Jimmy and Jessie (see the attached “Contact List” pdf, page 5”). Also, there is a vacant seat since Matthew’s election didn’t follow the rules and the County knows nothing about him. We the voters decide who is going to fill those three seats any way we want. I assume that Matthew will be a candidate for his seat. I have no interest in being a candidate for any position myself, but I stand ready to help and assist the Board in any way I can. The key paragraph for us regarding elections in the RESOURCE MANUAL is the first one on page 17. “If the number of candidates is equal to or less than the number of vacancies, the special taxing district board may petition the Board of Supervisors to have the election cancelled. In that case, the Board of Supervisors cancels the election and appoints those candidates to the deemed offices.” So, after we decide on the candidates, we petition the Board of Supervisors to cancel the election and appoint our three candidates. Then those people are officially elected to 4-year (not 2-year) terms. It’s that simple. Oh yes, we have to pay the County $250

-------- Forwarded Message -------- Subject: RE: Questions concerning elections of Special Districts Board members. Date: Thu, 21 Apr 2022 19:00:49 +0000 From: Marra, Lisa M <LMarra@...> To: Ken Cameron <rocks@...> CC: Mattix, Timothy <TMattix@...> I should have listed that, Ken. It’s $250 if the election is cancelled and those people who filed are elected. Or if no one files and it’s cancelled. If it goes to ballot, which hasn’t happened in sometime in your district, it’s approximately $800 as a flat fee. I am on my way out of town but if you have more questions I’m happy to answer them on Monday. L Lisa M. Marra, CERA, CPM Director of Elections 1415 Melody Lane, Building E Bisbee, AZ 85603 520-432-8975 Phone 520-432-8995 (fax) 520-727-1390 (cell) Public Programs...Personal Service www.cochise.az.gov From: Ken Cameron <rocks@...> Sent: Thursday, April 21, 2022 11:58 AM To: Marra, Lisa M <LMarra@...> Cc: Mattix, Timothy <TMattix@...> Subject: Re: Questions concerning elections of Special Districts Board members. CAUTION: EXTERNAL EMAIL* Lisa, thanks for getting back quickly and answering the all the questions. About how much will be the "bill for services"? best, Ken On 4/21/2022 11:48 AM, Marra, Lisa M wrote: Good morning, Ken. I am copying Tim on this email as well. There is no distinction in size of district as it relates to special districts such as yours. The call for the November election will be sent out by Tim around May 5. The Board there will then have to do notices, etc. We send a calendar with some instruction on it. You will have TWO seats up for election in November. Usually these small jurisdictions never go to actual ballot. If the same number, or less than open number of seats run, the election is cancelled, saving you significant cost, and the people are officially elected into the 4 year term. Information for candidates is on the website. https://www.cochise.az.gov/650/2022-Candidate-Filing-Information#nonpartisan They can collect petition signatures, minimum 5 no more than 250 for your district. Or they can run as a write in without those 5 signatures, but, take a risk of not being on the actual printed ballot if you do go to an election. Any candidates that want to run would file the paperwork with me as the filing officer for the County. We take care of all that for districts and send a bill for services. It’s much more cost effective and legally compliant than special districts conducting their own elections. As far as voters, that is determined by where the person registered. If they live in the district and are registered, they can vote. It’s not property owners or by parcel. There is currently an open seat due to a resignation. Is the board filling that seat? You want to ensure you always have a quorum or you’ll run into other issues. Lastly, I get concerned when people mention an “open meeting.” If the Board meets for any reason, that meeting must be noticed (posted) with agenda and minutes so the public is aware. We always want to avoid breaking any open meeting laws. Tim can answer any questions specific to that. Thank you for asking good questions and being informed! L Lisa M. Marra, CERA, CPM Director of Elections 1415 Melody Lane, Building E Bisbee, AZ 85603 520-432-8975 Phone 520-432-8995 (fax) 520-727-1390 (cell) Public Programs...Personal Service www.cochise.az.gov From: Mattix, Timothy <TMattix@...> Sent: Thursday, April 21, 2022 10:26 AM To: Marra, Lisa M <LMarra@...> Subject: FW: Questions concerning elections of Special Districts Board members. From: Ken Cameron <rocks@...> Sent: Thursday, April 21, 2022 9:23 AM To: Board <Board@...> Subject: Questions concerning elections of Special Districts Board members. CAUTION: EXTERNAL EMAIL* Mr Mattix, We had an open meeting of the FAIRFIELD ESTATES RIMD Board yesterday, and as a result of discussions in the meeting, I have some questions regarding election of Board members. For background, we are a very small Special District consisting of 30 parcels and there are homes on 18 of those parcels. I know that the election of Board members is di

Thanks to all who attended tonight's meeting. If there are neighbors that you know who aren't on this mailing list, please let me know so we can get everyone notified when need be. The minutes for tonight are attached. Hal Nyander FRMID Secretary

Good evening neighbors, In addition to posting the meeting notice, here is the agenda for tomorrow's meeting. See you there. Hal Nyander

Hi All, Here's info on the new gate code for phone numbers. I've tested it and it works perfectly. I've edited the message and put in Xs for our numbers. Ken -------- Forwarded Message -------- Subject: Re: New gate code for phone number Date: Thu, 14 Apr 2022 10:03:23 -0700 From: Vergil Lafferty <gateadmin@...> To: Ken Cameron <rocks@...> Ken, Visitors can enter XXX and press the CALL button. That will call phone number 1-XXX-XXX-XXXX (the number in our records). After the connection is made and you confirm the identity of the person calling from the gate, simply press the 9 button to open the gate and disconnect the call. If you do not want to provide access to the caller, simply disconnect the call on your phone--the gate will not open. If the phone number needs updating or you have problems with using this feature, let me know. Chris Truka Gate Admin 3 Canyons Ranch HOA 303-726-9684 On 14.04.2022 07:28, Ken Cameron wrote: HI, I would like a new gate code that can be used from the 3 Canyon call box to reach a phone. thanks, Ken Cameron 8350 S Sexton Pl Hereford Az 85615

Neighbors, There will be a FERMID Board meeting on 20 Apr @ 1800 (6 o’clock PM) at Ricardo’s. Please let me know if you have any issues. Matthew Paddock

Neighbors, 3 Canyons will be having its quarterly board meeting tomorrow at the Palominas Fire Department training building. The agenda and directions are on the 3 Canyons site link below. http://www.az3canyons.com/index.php Let me know if you have any questions. Matthew Paddock

Neighbors, The FERMID Board met this evening. We sincerely apologize if not everyone saw the notice. We were unaware the notice had blown off the mailboxes. In the future we will be attaching a sign to the mailbox barriers to post future notices. Additionally, we will be sending out notices over the email group as a back up to the physical notice. With that being said, I wanted to say thank you to all that helped get the mailboxes installed. It was a significant accomplishment, and though it certainly took longer than any one wanted, in the end we were successful. Regarding the mailboxes, there is already evidence that some individuals are driving up onto the concrete pad to attempt to check their mail from inside their vehicle. The board is respectfully asking individuals to park their cars and exit their vehicles to check their mail. There is to great a potential for a car to hit the mail boxes if you attempt to pull up close enough to check your mail without exiting your vehicle. We feel to much effort and money has been spent to have our new mailboxes damaged in this fashion. Secondly, there has been a few concerns with vehicles speeding down Fairfield and Paseo Venado. Again, the board is respectfully asking that residents of the district as well as their guests please obey the posted speed limit. As an added incentive, the board is exploring installing speed humps to encourage vehicles to slow down. This will be a discussion at the next board meeting. As always thank you all for the support this neighborhood shows each other and we look forward to continuing to improve our district. Respectfully, Matthew Paddock

Fellow Neighbors, I am sure everyone is ready to be able to use our mailboxes. I wanted to send out an update. Last week we checked in with the post office and we’re informed that all the names were sent up a few weeks ago. However the individual that was to put our names into the system has been out sick. They were expected back this week and we should see a notice from the post office in the next 3 weeks. I for one greatly appreciate everyone’s patience as we get this figured out and if more information comes out I will be sure to pass it along. Matthew Paddock

Hi All, I talked to the Postmaster today when I was picking up the keys to our new mailbox. He said the parcel lockers have been ordered, and he expects them to be installed in a couple weeks. He’s having them installed. For the past few days I’ve seen letters on "USPS Informed Delivery" that have been sent to us but haven’t arrived. In fact, we’ve haven’t received letters in our PO box since about mid-last-week, but we have been getting parcels at the post office including today. When I opened our new Fairfield Estates mailbox this afternoon, I found the missing letters. Apparently, we have mail delivery now but not parcels. If you are missing letters, I suggest you check your new mailbox. It's been a long time coming! Ken

What's the status of the two parcel lockers that the Postmaster said he would give us? Ken

the following people live at 8186 S Calle Cola Blanca (po box 1606) Hereford and would like to have their mail come to the association box Jon Admore (JC) Gail Pielack Beverly Armstrong Thank you for all you do. Gail

We need to get a list of all Fairfield residents that would like to have mail transferred from their PO box to the new mailbox on the street. Please include your name, physical address, p.o. box number. The post office has instructed us that they will assign mail from your PO box to the new street mailbox and provide you a new key. Thanks, Jimmy -- CONFIDENTIALITY NOTICE: The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments. If you are not the intended recipient, you are hereby notified that any use, dissemination, copying, or storage of this message or its attachments is strictly prohibited.

I believe that the Post Office needs names of all who will receive mail at the street address.