I tried to post to the group, but it bounced back.

I believe a board meeting is in order to discuss all the options and put it to a vote.

I would really like to not involve Nathan until we absolutely have to. He charges by the hour and for everything.

I also want to take this time to tell you how much we all appreciate your efforts, energy and dedication to this project.

I don't believe anyone has worked this hard on a project since we formed the district 10 years ago.

Jim Ruby

On Thu, Mar 11, 2021 at 3:41 PM Ken Cameron <rocks@...> wrote:

Jim and Nathan,

Jim, is Nathan authorized to send the letter to the Eller's regarding
the Road District's intent to install the cluster mailboxes?

Nathan, what do you need from us? Are the photos, simulation and sketch
of the site plan sufficient, or do they need to be better done?

Ken

ps. Jim, thanks for joining .

--

Jim

Ken and Jim,

I have everything I need to prepare the letter to the Ellers. Do I have authorization to do that?

Nathan J. Williams
Williams Melo, PLC
2107B Paseo San Luis, Suite C
Sierra Vista, Arizona 85635
520.458.2022

This electronic mail message contains information which is (a) LEGALLY PRIVILEGED, PROPRIETARY IN NATURE, OR OTHERWISE PROTECTED BY LAW FROM DISCLOSURE, and (b) intended only for the use of the Addressee (s) named herein. If you are not the Addressee (s), or the person responsible for delivering this to the Addressee (s), you are hereby notified that reading, copying, or distributing this message is prohibited. If you have received this electronic mail message in error, please contact us immediately at (520) 458-2022 and take the steps necessary to delete the message completely from your computer system. Thank you.
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To ensure compliance with requirements imposed by the IRS, we inform you that any U.S. federal tax advice contained in the communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding penalties under the Internal Revenue Code or (ii) promoting, marketing,or recommending to another party any transaction or matter addressed herein.

-----Original Message-----
From: Ken Cameron <rocks@...>
Sent: Thursday, March 11, 2021 3:42 PM
To: jeruby@...; nathan@...
Subject: Authorization

Jim and Nathan,

Jim, is Nathan authorized to send the letter to the Eller's regarding the Road District's intent to install the cluster mailboxes?

Nathan, what do you need from us? Are the photos, simulation and sketch of the site plan sufficient, or do they need to be better done?

Ken

ps. Jim, thanks for joining groups.io.

On Mar 19, 2021, at 2:28 PM, <nathan@...> <nathan@...> wrote:

Ken,

Thanks for getting back so quickly. I'll wait on the Eller letter for now.

I wouldn't just put the mailboxes on the school district property without any kind of warning to them. If you did, you'd likely have to immediately remove the mailboxes if the school district objected. As for the Three Canyons HOA issue, I haven't reviewed their CC&R's and can't comment on Jim's understanding of those, but it sounds like that could be a hurdle too.

If you are inclined to pursue putting the mailboxes on the school property, a quick letter to them would go a long way. At the very least, you would know the district's position on the matter and could reformulate your plans if needed. And there's also the possibility that they would just approve the request.

Nathan J. Williams
Williams Melo, PLC
2107B Paseo San Luis, Suite C
Sierra Vista, Arizona 85635
520.458.2022

This electronic mail message contains information which is (a) LEGALLY PRIVILEGED, PROPRIETARY IN NATURE, OR OTHERWISE PROTECTED BY LAW FROM DISCLOSURE, and (b) intended only for the use of the Addressee (s) named herein. If you are not the Addressee (s), or the person responsible for delivering this to the Addressee (s), you are hereby notified that reading, copying, or distributing this message is prohibited. If you have received this electronic mail message in error, please contact us immediately at (520) 458-2022 and take the steps necessary to delete the message completely from your computer system. Thank you.
IRS CIRCULAR 230 DISCLOSURE:
To ensure compliance with requirements imposed by the IRS, we inform you that any U.S. federal tax advice contained in the communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding penalties under the Internal Revenue Code or (ii) promoting, marketing,or recommending to another party any transaction or matter addressed herein.

-----Original Message-----
From: Ken Cameron <rocks@...>
Sent: Friday, March 19, 2021 12:00 PM
To: nathan@...; jeruby@...; [email protected]
Subject: Re: Authorization

Nathan,

Thanks for checking back. We had a well attended meeting last night to discuss the mailboxes, and decided to have the surveyors define the property line so that we know for sure that there is enough space for the boxes and parking on the Eller's easement on the west side of Fairfield Cir. So please put the letter to the Ellers on hold for the present.

Recall that another potential site for the mailboxes is on the easement of the Palominas School District property near the intersection of 3 Canyons Rd and Fairfield Cir. It was your judgement that the Road District has a better case for installing the boxes on the Eller's easement than the school district easement because the latter is just a generic easement that allows for “ingress and egress and underground utilities” whereas the former is covered by an agreement between the Road District and a former property owner and is much broader in scope.

The school district property is a big vacant lot that isn't fenced, and most likely the school district will never build on. Jim Ruby wondered what the consequences would be if we just put the boxes there without even telling the school district. The 3 Canyons HOA requires permission from all property owners within 100 ft of boxes, so that is a potential problem.

Alternately, what do you think our chances of success would be if we had you send a letter to the school district saying we intend to put the boxes on their easement and give them 30 days to reply?

Thanks,
Ken

On 3/19/2021 9:50 AM, nathan@... wrote:
Ken and Jim,

I have everything I need to prepare the letter to the Ellers. Do I have authorization to do that?

Nathan J. Williams
Williams Melo, PLC
2107B Paseo San Luis, Suite C
Sierra Vista, Arizona 85635
520.458.2022

This electronic mail message contains information which is (a) LEGALLY PRIVILEGED, PROPRIETARY IN NATURE, OR OTHERWISE PROTECTED BY LAW FROM DISCLOSURE, and (b) intended only for the use of the Addressee (s) named herein. If you are not the Addressee (s), or the person responsible for delivering this to the Addressee (s), you are hereby notified that reading, copying, or distributing this message is prohibited. If you have received this electronic mail message in error, please contact us immediately at (520) 458-2022 and take the steps necessary to delete the message completely from your computer system. Thank you.
IRS CIRCULAR 230 DISCLOSURE:
To ensure compliance with requirements imposed by the IRS, we inform you that any U.S. federal tax advice contained in the communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding penalties under the Internal Revenue Code or (ii) promoting, marketing,or recommending to another party any transaction or matter addressed herein.

-----Original Message-----
From: Ken Cameron <rocks@...>
Sent: Thursday, March 11, 2021 3:42 PM
To: jeruby@...; nathan@...
Subject: Authorization

Jim and Nathan,

Jim, is Nathan authorized to send the letter to the Eller's regarding the Road District's intent to install the cluster mailboxes?

Nathan, what do you need from us? Are the photos, simulation and sketch of the site plan sufficient, or do they need to be better done?

Ken

ps. Jim, thanks for joining groups.io.