On Sep 14, 2021, at 11:38 AM, James Ruby <jpruby@...> wrote:

?

Sure.?

So we just received?the legal description?from the surveyor. We are in the process of verifying the accuracy before we submit it to the school board.?

We also received?an updated estimate from BNR paving to include the additional pot holes and such that Ken marked out. Thanks!

We are setting up a meeting to approve the spending on the road work. As soon as I get a response?from all board members, a meeting will be scheduled and notice will be posted.?

I can send a copy of the estimate if you would like.? It includes all areas marked in orange to be repaired for a total of $6200.?

Please let me know if you have any questions.?

Thanks,

Jimmy

On Mon, Sep 13, 2021 at 1:37 PM Ken Cameron via <rocks=[email protected]> wrote:

Jimmy,

Can you give us an update on the mailboxes? It’s been as month since we’ve had an update, and a year since I first contacted 3 Canyons MDC regarding installation of mailboxes. I think we need some oversight of the contractor regarding the number and size (number of doors) of the tenant boxes as well as the number of parcel lockers. These are choices that we will have to live with as long as we own homes here, so we should have input into those decisions.

E-commerce is going to continue to grow and with that USPS will be dealing with more and more packages. I suspect that most of us don’t want to be going to the Post Office to pick up packages. ?

A question in my mind is if the location of the mailboxes will be too far from the homes for the carriers to deliver packages to the homes when the parcel lockers are full.

Our HOA in California has about 400 homes. The cluster mailboxes there are about the same distance from our house there, as the new mailboxes here will be from our house here. There the carrier will deliver to the homes when the parcel lockers are full. I have never had to go to the Post Office to pick up a package there.

Last fall I asked the lady at the counter at the Hereford Post Office if they would deliver packages to the homes. She said it was at the carrier’s discretion. She said that the general guidelines are they will deliver to the homes if the homes are within about a half-mile of the mailboxes and the roads were “ok”.

Later I asked Doug the Postmaster if they would deliver to the home, and he quickly said, “No”. My interpretation was that he meant, “Don’t count on it”, but maybe he really meant, “No”.

Shannon said that he has heard that once the packages are in the carrier’s truck, they don’t want the packages back at the Post Office and they will deliver them to the homes.

What Shannon has heard makes a lot of sense to me because the Post Office doesn’t want to deal with the packages anymore than they have to. But I’m not sure it will be true in our case. ?

So, in my opinion, the number of parcel lockers is an important decision that could save us innumerable trips to the Post Office over the years.

Thanks,

Ken

On 8/12/2021 2:35 PM, James Ruby wrote:

Ken,

The contract for the mail box installation was approved up to $10,000. The palominas school district approved the location. The only we are waiting is a legal description that we should have this Friday.? The contractor will take care of the postmaster and MDC. Just a waiting game now.?

Thanks.?

Jimmy

On Thu, Aug 12, 2021, 12:49 PM Ken Cameron via <rocks=[email protected]> wrote:

I think that it’s fair to say that practically everyone in Fairfield Estates wants mailboxes, so I’m requesting information from the Board on the present status and plans for the mailboxes project.?

Up to a couple weeks ago, the site we voted for in the May meeting, that is, on the west side of Fairfield near the intersection with 3 Canyons, was marked with yellow tape. The tattered remains of that tape have now been moved to posts on the east side of the road, and one of those posts is on school district property, about 10 feet beyond the property line. Does that indicate that the site for the mailboxes has changed? If so, was the change voted on by the community? Personally, I think that a site on the east side of the road largely on school district property is a better than one the west side of the road because an east side site is potentially larger. Nevertheless, if the proposed site has changed, I’m curious about the process .

There are a number of steps and actions that need to be completed before the mailboxes are installed and operational. These are the steps and actions that I know of. Some must be done in order

(1) The Postmaster approved the site on the west side of the road. If the proposed site has changed, he will need to approve the new site.

(2) The 3 Canyons MDC must approve the site after the Postmaster has. They only meet once a month so this will take some time.

(3) Have the mailboxes and parcel lockers been ordered? If so what size (that is, number of tenant doors) and how many? E-commerce is going to continue to grow, and the USPS is reorienting itself towards package delivery, so one or more parcel lockers is important.

(4) Installation of the boxes.

(5) The Postmaster wants addresses for all the homes and vacant lots in Fairfield Estates. The vacant lots don’t have addresses, and I wasn’t able to have the County assign addresses. In May I gave the Postmaster a list of the parcel numbers of all the vacant lots, and he was going to try to have addresses assigned. I don’t know the outcome of that but will ask.

(6) The Postmaster needs the addresses of all the homes and the names of everyone in the homes who will be receiving mail at the mailboxes. This information goes to Phoenix and takes a couple months to be processed.

(7) The Postmaster assigns boxes and passes out keys.

The work party that cleared the shoulders of Fairfield in the spring showed what this community can do when it works together. I trust the mailboxes project can be completed in that same spirit.

Who is going to do what, and when? I’m willing and eager to do whatever is necessary to move the project along in a timely manner. What can I do?

Thanks,

Ken

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