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At the FERIMD meeting on Wednesday, the majority of those present favored site #1 west for the mailboxes. It is legally the most straightforward since we own the land, and I think everyone was exhausted from the search for the site. I certainly am.

I obtained approval from the Postmaster for site #1 west, and I emailed a proposal for the mailboxes to the 3 Canyons Master Design Committee in hopes they would consider it at their meeting next Tuesday (see attached). As you can see from his reply below, the Chair, Will Platt, is concerned with the setback (or lack there of). He wants to meet with us at the site and he asks that we give him some time options. ?

Below I’ve copied some information from the 3 Canyons CCRs, and you can see that “structures and improvements” should be set back at least 100 feet from property lines. ?I trust that Will is just doing his job, and I hope that this is just another little bump in the long road to Fairfield Estates mailboxes. I’ve sent him an email with photos of all the other cluster mailboxes in 3 Canyons, and none conform to the CCRs. I will forward that email to the groups.io.

I was given authority to obtain permission for the site from the Postmaster and to send a proposal to the MDC, but I have no authority to set up a meeting with Will. I will leave it up to the Board and anyone else interested with or without me. I’m indifferent.

In talking with the Postmaster, I was surprised to learn that the Post Office needs addresses for all 30 properties in Fairfield Estates, and we need tenant boxes for each. That means we will need two of the 16 tenant door units rather than the more spacious 13 door units. It will take the Post Offices in Hereford and Phoenix about a month to assign boxes and keys after they receive all the information they need. The addresses for the vacant parcels aren’t on the county GIS, and it’s going to take some work to collect them. I’m willing to do that if I’m given the authority.

Also attached is a copy of the map (Fig. 4) that I sent out several months ago that shows the small parcel that 3 Canyons HOA own between 3 Canyon Road and the FERIMD property.

Ken

From the 3 Canyons CCRs

p. 32? 4.3.4 Setbacks. Setbacks shall apply to all buildings, fences, walls, residences and other structures and improvements, except for reasonable areas of ingress and egress and utility lines, all of which shall be subject to architectural and landscape control pursuant to Section 12 hereof. The distance of such setbacks shall be as follows:

(a) General. Except as otherwise provided in this Master Declaration, all buildings, walls, residences and all other structures and improvements shall be set back at least 100 feet from all Property Lines on Lots or Parcels of eight (8) acres or less, 175 feet on Lots or Parcels greater than eight (8) acres but less than thirty-six (36) acres and 300 feet on Lots or Parcels of thirty-six (36) acres or larger.

p. 26 4.3.9 Variances. The Investor or the Board (by a three-quarters vote) may grant reasonable variances to the setback, height, story, size or number of building restrictions.