Hi Ron. We have been incredibly pleased with Artwork Archive. Our contact is Elysian Koglemeier.

I highly suggest contacting her for a demonstration.

Elysian McNiff Koglmeier

elysian@...

Head of Partnerships

Artwork Archive

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I’m happy to answer any questions off list as well.

All my best,

Marisa

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We are using Arwork Archive at the FAU galleries. It is not perfect, but I love it because it is extremely simple. So simple that I can use students to administer the majority of it.

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We use Past Perfect. It is hosted on a server that we care for, but we have the web feature. It only pops up on our site through a widget but is not hosted by our site:

That lets us control what is and isn’t public

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For our natural history collection, we are a part of InvertEbase:

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Dear Colleagues,

The Spencer Museum of Art is looking for a new collection manager colleague. Please share among your networks. Thanks!

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Position Overview

The Spencer Museum of Art at the University of Kansas stewards and supports broad public engagement with a collection of nearly 50,000 works of art created across a wide range of time periods, geographic locations, and cultural affiliations. The Collection Manager works closely with the Head of Collection Management, fellow Collection Manager, the Curator of Global Indigenous Art and Lifeways (GIAL), and Exhibition staff to care for the Spencer Museum of Art’s collections, including the approximately 10,000 artworks in the GIAL department (62% North and Central American, 15% African, 9% South American, and 14% Asian, Oceanic, and European). This collection encompasses historical and contemporary artworks across mediums that came to the Museum through a variety of channels, often by people associated with the University.

The Collection Manager is responsible for maintaining the physical well-being and documentation of the collection, contributing research and content knowledge for the GIAL collection and related exhibitions, class visits, scholarly and tribal requests, and conducting public outreach. This position requires frequent interaction with various individuals, including donors, tribal representatives, volunteers, researchers, artists, students, faculty, and vendors. This position requires extensive participation in all grant-funded projects that involve the collections, including building renovations, gallery reinstallations, and storage improvements and conservation.

Required Qualifications

Master's degree or higher in Anthropology, Art History, Museum Studies or related field.

Three years of museum registration/collection management experience.
Two or more years of experience with a collections database, including data entry, as evidenced by application materials.
Knowledge of professional standards for collections care as evidenced by application materials.
Familiarity with museum legal and ethical issues, particularly with the Native American Graves Protection and Repatriation Act, as evidenced by application materials. ?
Experience handling a wide variety of museum collection objects, including ethnographic works, paintings, sculptures, works on paper, and textiles, as evidenced by application materials.
Strong written communication skills as evidenced by application materials.

Preferred Qualifications

Five years of museum registration/collection management experience or an equivalent combination of education and experience (paid, volunteer, or internship).
Familiarity with preventive conservation methods and procedures, including IPM, as evidenced by application materials.
Demonstrated ability to work with very little direct supervision, with an emphasis on teamwork and collaboration.
Previous supervisory experience in a museum setting, with an emphasis on teamwork and collaboration.
Familiarity with copyright and reproduction permissions.
Demonstrated experience with Native American Graves Protection and Repatriation Act compliance. ?
Demonstrated ability to communicate well with a broad range of individuals including donors, Indigenous community members, volunteers, artists, faculty, students, and vendors.
Strong verbal communication skills.

Advertised Salary Range $41,300-$58,000

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Celka Straughn, Ph.D. (she/her)
Deputy Director for Public Practice and Curatorial, and Mellon Director of Academic Programs
Spencer Museum of Art
University of Kansas

straughn@...
+1 785 864 6796
www.spencerart.ku.edu

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Only complete applications will be considered. A complete online application includes:
Cover letter addressing how you meet the required and preferred qualifications.
Resume.
Contact information for three professional references (including at least one previous or current supervisor).

The application deadline date will be on 3/17/2025.

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I’m also interested in examples of plans for those willing to share.

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The Marketing Coordinator is responsible for all of the marketing and public relations efforts of the Museum. This position is a continuing 12-month administrative professional staff position reporting to the OSU Museum of Art Director.

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Marketing Duties: Coordinate and/or execute all marketing activities for Museum exhibitions and programs, including writing, editing, designing and distributing brochures, publications, advertisements, e-newsletters, news releases, public service announcements, articles, event and exhibition signage, website copy, calendar updates, social media posts (FB, IG), and other messaging as assigned. Write copy for digital and print materials including social media captions, digital and print advertisement copy, website copy, and other messaging as assigned. Respond to media inquiries and set up interviews. Maintain an eye for detail and deliver on deadline. Maintain a consistent graphic design style and layout elements across communications platforms. Have a good eye for design and ability to work within a team to achieve integrated communication goals. Work with graphic designers as needed. Manage social media content across multiple platforms. Respond to customer service messages received via social media. Understanding of current trends in social media and how to effectively reach target audiences using data-driven analytics. Maintain and report Museum’s digital statistics and social media analytics. Work closely with Exhibition and Programming staff to develop creative ideas for partnerships that can expand OSUMA’s reach and assess both the reach of marketing efforts and the impact of OSUMA programming in the community. Work closely with Exhibition planning team to develop and maintain accuracy in printed materials, news releases, and to provide editorial feedback. Act as primary liaison to the OSU and OSUF Marketing Departments.

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Administrative Duties: Archive all publications, contact information, and other pertinent materials appropriately. Organize all photography and documentation of media for future reference to support record keeping, grant applications, and other planning documents. Work within the OSU Dept. of Brand Management guidelines along with OSUMA’s style guide. Produce Museum reports. Supervise Marketing interns and staff. Manage budget with the Coordinator of Fiscal Operations. Perform other related duties as directed to achieve the goals, mission, and objectives of the museum.

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Required Qualifications: Bachelor’s degree in related field. Six months of related work experience. Strong written and verbal communication skills and the ability to organize materials, write, edit, visualize concepts, communicate and interpret goals, including demonstrated proficiency in the use of AP style and adaptive writing. Personable and diplomatic in working with diverse constituencies and capable of inspiring participation from partners, media outlets, and community members. Fearless in reaching out to media. Enthusiastic about team work. Ability to work well with staff, interns, and volunteers. Must learn quickly and adapt to ever-changing environment. Self-driven, able to multi-task, creative, and superb on follow-through. Loves working with a variety of social media tools and creative approaches to community engagement both online and out in the world. Comfortable working with Photoshop, Illustrator, InDesign, website layout, and video editing tools.

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Preferred Qualification: 1-3 years of experience in marketing and communications strongly preferred. Experience at an art museum or cultural organization. Knowledge of art, a degree or minor in Art History or Studio Art. Experience in graphic design, Adobe Creative Suites package preferred.

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Hiring Range: $40,000 - $58,700

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To learn more about this opportunity, visit or contact Lacy Brown at lacy.brown@.... Initial review of applicants will begin on 3/3/2025.

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Dear Colleagues,

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Would any of you be willing to share faculty and student engagement plans you have drafted? We are starting with plans that only encompass one academic year but are interested in any examples you are up for sharing.

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Many thanks!

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Alison Rossi

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