MINUTES OF QARC MEETING 20 FEB 2023
EXECUTIVE ATTENDING:
Director President Dave Ackerman VE3OX
Director Vice-President Cameron Hall VE3GVG
Director Secretary Bob Moore VE3QWB
Director (At Large) Dennis Kinnear VA3DWK
Total members attending and on Zoom: 32
President Dave VE3OX opened the meeting at 7:03 pm by welcoming
everyone, those in person and those on Zoom, including our presenter tonight,
Phillip Tanner, VA7XOZ, on Zoom, from Comox, British Columbia,
a member of the Comox Valley Amateur Radio Club.
Dave turned the meeting over to Phillip, saying we would hold our club
business meeting later.
Phillip started off by saying he has planned a special event on 22 July 2023 to
celebrate the retirement of the Search and Rescue Royal Canadian Air Force
CC115 Buffalo aircraft. Although he has not made a video about this special
event yet, he has posted a video about building his buff box:
. There are Buffalo aircraft parked at museums in
Comox, Winnipeg, Trenton and Summerside PEI and maybe one coming in Ottawa.
Phil has approval from the military to have amateur radio operators near the aircraft
to hook up to their antennas that stretch from above the cockpit to the tail, either
from inside or outside the aircraft, depending on the weather. His plan includes
a special call sign for each aircraft, using the tail number as part of the
callsign. The one in Trenton would be
VC3BUFF456 as 456 is the tail number. Phil will be sharing his findings about
how to make antenna connections. The planes have had their equipment
removed, so amateurs would use their own power supplies and radios. He
hopes for aircraft to aircraft comms, maybe even BC to PEI directly. There
might be a problem with planes facing different directions resulting in no plane
to plane comms. But being a special event with each plane having it's own
callsign, the event could include all other contacts.
There will be more information in the future, including frequency plan.
Phillip was done his presentation at 7:33, we had a few discussions about the
presentation and at 7:39 we took a break before the business part of the
meeting.
Dave started the meeting again at 8:03 by thanking Christine VA3CSW and
John VA3JO for drinks and snacks, and mentioned that his ?XYL Leona sent
the baking and Happy Birthday to John. The club appreciates their efforts.
Dave then asked if anyone had information re Silent Keys. Nobody did.
Approval of the minutes from January.
Secretary Bob VE3QWB made a motion to accept the minutes of the January
meeting as printed in the newsletter. Seconded by
Matthew VE3FL Carried
Approval of the treasurer report.
Treasurer Allan VE3XQV was not present, so Dave made a motion to accept
the treasurer's report as printed in the last newsletter. Seconded
by Bob VE3QWB. Carried.
Correspondence.
Bob VE3QWB advised we have received the insurance paperwork from RAC.
If anyone wants a copy, contact Bob.
Approval of motion to change bylaws.
As per last month's meeting, Tim VE3UO when informed us he was going to
make a motion to change the club's bylaw regarding what is needed to form a
quorum for official meetings.
The current bylaw states:
At the first meeting of the fiscal year, in addition to any other business that may
be transacted, the report of the directors, the financial statement and the report
of the auditors shall be presented. The members may consider and transact
any business either special or general at any meeting of the members. The
Board of Directors or the president or vice-president shall have power to call at
any time, a general meeting of the members of the Corporation. The Board of
Directors shall call a special general meeting of members on written requisition
of members carrying not less than 5% of the voting rights. 15% of the
membership present in person at a meeting plus the presence of 3 of the
Directors will constitute a quorum.
Tim's motion is to replace that bylaw with the following wording:
CHANGE TO:
At the first meeting of the fiscal year, in addition to any other business that may
be transacted, the report of the directors, the financial statement and the report
of the auditors shall be presented. The members may consider and transact
any business either special or general at any meeting of the members. The
Board of Directors or the president or vice-president shall have power to call at
any time, a general meeting of the members of the Corporation. The Board of
Directors shall call a special general meeting of members on written requisition
of members carrying not less than 5% of the voting rights. 25% of the
membership present in person at a meeting will constitute a quorum. ?
Seconded by Brian VA3BRW ? Carried
Donation to Allstar. We have 4 nodes. VE3QAR, VE3KFR, VE3RTR and the
VA3RRC hub. They suggest $12 per node annually. Motion by
Gary VA3GPK to pay $ 48 to Allstar. Seconded by Bob VE3QWB ? Carried
Dave then made a motion to spend the required $60 on a special event call
sign VC3BUFF456 for the Buffalo aircraft event in July.
Seconded by Bob VE3QWB ? Carried
Dave said that completes the agenda and asked if anyone had anything else
for the meeting.? Nobody did, so Dave closed the meeting at 8:27.
Our next meeting will be on Monday March 20, 7pm, at the Belleville
Sea Cadet's hall and on Zoom, an invitation will be sent out.
Minutes taken by club secretary Bob VE3QWB
