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MINUTES OF QARC Meeting 16 January 2023

Executive attending:
President Dave Ackerman VE3OX ? ( Yes, picked up Mike's old call-sign )
Vice President Cameron Hall VE3GVG
Treasurer Allan Twamley VE3XQV
Secretary Bob Moore VE3QWB
Director at Large Dennis Kinnear VA3DWK

President Dave started the meeting at 7:05pm.

Silent Keys: Nancy Papper, wife of SK Mike Papper VE3OX, a long time member and executive of QARC. ?
No other SK's mentioned. We observed a moment of silence in memory of Nancy.

Dave said he had been going through the club member list and reports that this is the 70th year that Cliff VE3CAF
has been licensed, and presented him with a customised name tag with the number 70 on it to recognise his
milestone, as well as the QARC 75th anniversary.

Dave then introduced a guest on his first visit to the club, Eric Buss from Campbellford VA3DOO, who said he has
been on different bands since 2006.

Approval of the minutes from November 2022, as posted in the latest club newsletter, there was no official meeting
in December.? Moved by secretary Bob VE3QWB, ?Seconded by Brian VA3BRW ? ?Carried

Approval of the treasurer report as posted in the latest club newsletter.? Moved by treasurer Allan VE3XQV
Seconded by Brian VE3GI.? Allan said the recent changes were two funeral home in-memorium donations and the
club's annual RAC insurance premium, $748.56 ? ?Carried

75th Anniversary name tags.
We are taking orders from anyone that would like one of the new club name tags celebrating the club's 75th
anniversary. The pins are held in place with magnets. Anyone wanting one, paid for by the club, contact Tim VE3UO.

Field Day
There was a discussion on possible locations of where to hold the event in June this year. This will be discussed
more next month.

New Business: Notice of Motion at the Feb. 2023 meeting, to change the club Constitution regarding a quorum for
meetings. Tim VE3UO informed us, as per club constitution, he is giving notice that at the next meeting he will be
making a motion to change the requirements for a quorum at meetings. The motion will read:

Proposed Change to Constitution Regarding a Quorum at Meetings.
In the past there have been meetings in which we were unable to meet the requirements of a quorum. The proposal
is to abolish the requirement for three of the five elected Directors to be present, and to simply have a requirement
for 25% of the membership to be present at a meeting. This is in line with the Prince Edward Radio Club requirement
for a quorum at their monthly meetings.Our Constitution requires a Notice of Motion to change the Constitution at a
monthly meeting of members, and to be voted on at the following month's meeting. So, the Notice is hereby
presented at this month's meeting; and will be voted on at the February 20th 2023 meeting.

The actual proposed wording is as follows:
31. At the first meeting of the fiscal year, in addition to any other business that may be transacted, the report of the
directors, the financial statement and the report of the auditors shall be presented. The members may consider and
transact any business either special or general at any meeting of the members. The Board of Directors or the
president or vice-president shall have power to call at any time, a general meeting of the members of the Corporation.
The Board of Directors shall call a special general meeting of members on written requisition of members carrying
not less than 5% of the voting rights. 15% of the membership present in person at a meeting plus the presence of
3 of the Directors will constitute a quorum.

CHANGE TO: At the first meeting of the fiscal year, in addition to any other business that may be transacted, the
report of the directors, the financial statement and the report of the auditors shall be presented. The members may
consider and transact any business either special or general at any meeting of the members. The Board of
Directors or the president or vice-president shall have power to call at any time, a general meeting of the members
of the Corporation. The Board of Directors shall call a special general meeting of members on written requisition of
members carrying not less than 5% of the voting rights. 25% of the membership present in person at a meeting
will constitute a quorum.

We took a break at 7:30. Thank you to Christine VA3CSW and John VA3JO for the drinks and snacks.

Then Dave introduced our presenter for this evening, Steven VE3PTA, on Zoom from Port Hope, who gave us a
presentation on Parks On The Air ( POTA ) . Dave spent some time trying to improve the audio from Steven, but
due to the large room we were in, portions of the presentation were hard to understand. A larger speaker
supplied by Matthew VE3ZQW helped some. Hopefully the audio problem can be fixed in the future. Thanks
Steven for the information and insight into POTA. For information, see the website

The meeting ended at 8:17.

Attending: ?In person: ?24 ? ? ? On Zoom: ? 9 ? ?= ?33

Next meeting Monday Feb. 20, 7pm at the Sea Cadet's hall and on Zoom.

Minutes taken by club secretary Bob Moore ve3qwb ? ?ve3qwb@...