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Managing email folders


 

There may be no easy way to solve my issue, but I¡¯ll throw it out there.
Been using Apple¡¯s Mail for ever and ever. Over the years, I have created ¡®folders¡¯ to move email into and save for whatever reason.
Now I have folders full of different out-dated receipts, dead web links, and more useless info than a junk drawer in my kitchen.
I guess I just have to take a folder a day and click through each email and save or toss. Anyone one have a magic spell or a technique to help clean these up?

Thanks
Bill M.


 

Bill,
I have the same problem - I have never looked at any of the saved emails so I figure I don¡¯t really need them but yet I can¡¯t bear to get rid of them.

When I get to the point of being tired of all of the mail folders I think I will just delete each folder and not bother with seeing what¡¯s in them.

Throw it away if you haven¡¯t touched them in X# of weeks?, months?, years?, decades?. If, when you touch it it doesn¡¯t bring you joy, throw it away!

Good luck and let me know what you decide.

Harry

On Jan 30, 2025, at 10:31?PM, William Micou via groups.io <derbywiz@...> wrote:

There may be no easy way to solve my issue, but I¡¯ll throw it out there.
Been using Apple¡¯s Mail for ever and ever. Over the years, I have created ¡®folders¡¯ to move email into and save for whatever reason.
Now I have folders full of different out-dated receipts, dead web links, and more useless info than a junk drawer in my kitchen.
I guess I just have to take a folder a day and click through each email and save or toss. Anyone one have a magic spell or a technique to help clean these up?

Thanks
Bill M.




 

I too have a large ¡°documents directory¡± of emails I have saved in Apple mail. If if viewed one a day it would take me forever. Some of these mailboxes go four levels or more! I do ocassionally try and clear out a mailbox when I realize that that ¡°event¡± is over.

I wish there was an app that I could transfer my mail documents (Mailboxes) to That way I would probably do so once a year.

I am an officer in a number of groups I belong to and I am amazed howoften I need to refer to previous emails (received or sent) to answer some members question - prove I sent them a message, etc.


 

I agree Anne,
I had some success today, due to the fact I had a tooth pulled and was told to have a rest day. Sat in a recliner for several hours and went thru the folders and deleted so many old, useless emails. I don¡¯t recommend the tooth pulling part, but I¡¯m glad my email collection is slimmed down now.

Good luck with yours. (And don¡¯t save this one!!)
Thanks,
Bill

On Jan 31, 2025, at 8:42?PM, Anne Cartwright via groups.io <cartwrig@...> wrote:

I too have a large ¡°documents directory¡± of emails I have saved in Apple mail. If if viewed one a day it would take me forever. Some of these mailboxes go four levels or more! I do ocassionally try and clear out a mailbox when I realize that that ¡°event¡± is over.

I wish there was an app that I could transfer my mail documents (Mailboxes) to That way I would probably do so once a year.

I am an officer in a number of groups I belong to and I am amazed howoften I need to refer to previous emails (received or sent) to answer some members question - prove I sent them a message, etc.






 

Great philosophy Harry! No joy¡­no save. I found some today that not only didn¡¯t bring joy, they didn¡¯t bring anything! Inactive / dead links that I was saving. What a waste.
Thanks,
Bill

On Jan 31, 2025, at 5:45?PM, Harry Jacobson-Beyer via groups.io <hejb44@...> wrote:

Bill,
I have the same problem - I have never looked at any of the saved emails so I figure I don¡¯t really need them but yet I can¡¯t bear to get rid of them.

When I get to the point of being tired of all of the mail folders I think I will just delete each folder and not bother with seeing what¡¯s in them.

Throw it away if you haven¡¯t touched them in X# of weeks?, months?, years?, decades?. If, when you touch it it doesn¡¯t bring you joy, throw it away!

Good luck and let me know what you decide.

Harry

On Jan 30, 2025, at 10:31?PM, William Micou via groups.io <derbywiz@...> wrote:

There may be no easy way to solve my issue, but I¡¯ll throw it out there.
Been using Apple¡¯s Mail for ever and ever. Over the years, I have created ¡®folders¡¯ to move email into and save for whatever reason.
Now I have folders full of different out-dated receipts, dead web links, and more useless info than a junk drawer in my kitchen.
I guess I just have to take a folder a day and click through each email and save or toss. Anyone one have a magic spell or a technique to help clean these up?

Thanks
Bill M.








 

At least the advantage of old moldering email over paper mail is that it doesn't take up any real space and it is so nicely dated that ditching everything over x years old is simple and needs no shredder.

Bill

On Jan 31, 2025, at 22:08, William Micou via groups.io <derbywiz@...> wrote:

Great philosophy Harry! No joy¡­no save. I found some today that not only didn¡¯t bring joy, they didn¡¯t bring anything! Inactive / dead links that I was saving. What a waste.
Thanks,
Bill

On Jan 31, 2025, at 5:45?PM, Harry Jacobson-Beyer via groups.io <hejb44@...> wrote:

Bill,
I have the same problem - I have never looked at any of the saved emails so I figure I don¡¯t really need them but yet I can¡¯t bear to get rid of them.

When I get to the point of being tired of all of the mail folders I think I will just delete each folder and not bother with seeing what¡¯s in them.

Throw it away if you haven¡¯t touched them in X# of weeks?, months?, years?, decades?. If, when you touch it it doesn¡¯t bring you joy, throw it away!

Good luck and let me know what you decide.

Harry

On Jan 30, 2025, at 10:31?PM, William Micou via groups.io <derbywiz@...> wrote:

There may be no easy way to solve my issue, but I¡¯ll throw it out there.
Been using Apple¡¯s Mail for ever and ever. Over the years, I have created ¡®folders¡¯ to move email into and save for whatever reason.
Now I have folders full of different out-dated receipts, dead web links, and more useless info than a junk drawer in my kitchen.
I guess I just have to take a folder a day and click through each email and save or toss. Anyone one have a magic spell or a technique to help clean these up?

Thanks
Bill M.