/g/jacc

Re: last night

yuki.kaneshige@... (Yuki Kaneshige) — Wed, 19 Sep 2018 14:45:57 -0700

Andy, this is great �� thanks for being so together and detailed, and for all the work you put into organizing the event, including being the coolest raffle emcee ever! J It was incredible working with all of you.

JAA’s having their board meeting tonight and we’re finalizing the attached tax receipt I was going to send out to all attendees along with the thank you once you guys approved it �� please let me know what you think; shorten, change in any way you like.

I emailed a thank you to all volunteers and my Consulate colleagues the day after the event.

Thanks, everyone!

Yuki

Re: last night

andyshartzer@... (Andy Shartzer) — Wed, 19 Sep 2018 14:27:22 -0700

Hi team,

Sorry for such a delayed response on this. Just wanted to say thanks again to all for putting on such a successful event. Without everyone's hard work, it wouldn't have been possible. Couldn't be happier with the way the event turned out. There was a lot of positive energy and lots of momentum built in the community by joining forces for a common goal. I hope people from different organizations were able to connect and inspire future potential collaborations. Great vibes all night, and think everyone had a great time. Can't wait for the next one.

Echoing thanks to Chef John. Thank you so so much for the fantastic venue/food/drinks. It was incredible and I heard nothing but compliments from everyone the whole night.

Susan, thank you for introducing us to Chef John, for your connections with donations, well for pretty much everything!

Maki, thank you for getting everything going online and sharing the event with your friends and JMSA.

Yuji, thank you for taking the lead on the email list, getting donations, making a speech, picking up extra beer, and everything in between.

Yuki, thank you coordinating all the details including volunteers, poster printing, logo gathering, donations, getting the Consulate's endorsement, and being so on top of it during the raffle.

I know I'm missing a ton more that y'all have done, but thank you.

I think we have few outstanding follow-up items as well. Below are the last results I've seen. Have they changed at all? I think it would be good to include tickets sold / total amount raised / etc for transparency.

Results: (taken from Yuki's preliminary numbers)

-nearly $7,000 raised (final count of online donations to JAA is yet to be determined)
-77 tickets sold (online $4625 and @ $1200 at the door)

-Raffle: $870
-Donations: $253

-Venue cost: $1,000 (per Susan's last email. Susan, correct me if I'm wrong). Is Chef Jeff okay with $1,000 only?

Follow-up Items:

-Determine final amount raised (online tickets / raffle / other donations)

-Touch base with BPT to see what the net was. How much will go to JAA through PayPal and how much will be paid to JAA with a check from BPT?

-Determine final attendance numbers (~70 ppl)

-Determine raffle prize winners (send pictures of winners to sponsors?). See attached for my stab at the final raffle / winners list. Can you please help fill in the blanks? Thank you!

-Thank you notes to attendees [include total amount raised and photo album link]

-Thank you notes to attendees/ donors (online & sponsors) [include total amount raised and photo album link]

-Thank you notes to volunteers [include total amount raised and photo album link]

-Thank you notes to Consulate attendees [include total amount raised and photo album link]

-PR / social media thanks and updates on the total of attendees & total amount raised (maybe with breakdown as well? [tickets, raffle, online donations] the goal is to be as transparent as possible)

-Post photos: My friend at the Japan Local Government Center, Kotaro Kashiwai, was very generous with his time and took pictures of the event free of charge. His photos are here. Please feel free to use on social media / share / tag / etc. Just please credit him if you do share. JETAANY selected some of his photos and added them to a FB album. On another note, Kotaro is looking to expand his portfolio and practice various shots, so if you want to schedule a shoot with him, feel free! He does the work pro bono and will give you the pictures afterwards.

I will send a separate draft email for attendees.

Otsukaresama deshita everyone!

-Andy

Re: All is good

andyshartzer@... (Andy Shartzer) — Sun, 26 Aug 2018 17:29:31 -0700

Thanks again Yuji!

Re: last night

yuki.kaneshige@... (Yuki Kaneshige) — Fri, 24 Aug 2018 07:30:44 -0700

Last night was such a success!

Chef John, thank you for an ideal venue, incredible food and beverages! People loved all three, and the great vibes at the fundraiser.

Maki, you started everything up online for us and brought in so many of your friends!

Emailed thank yous to the volunteers who worked so hard and consulate reps.

Will send out a final tally later on, but @ 70 people attended.

Can work on an email to send out to all the guests…��

Amazing teamwork, guys!!!

Yuki

Re: last night

drmakikano@... (Maki Lueckerath) — Fri, 24 Aug 2018 06:42:46 -0700

Hello! Last night was a great success thanks to everyone's hard work and input.

The vibe was so positive and as I looked around, I saw so many happy people enjoying the night.

Oka was really an ideal space for the event...thanks so much Susan.

Thanks to Yuji and Andrew for leading speeches and raffle drawing.

Yuki: thanks for being on top of all the important details. Volunteers were amazing!

Thanks to chef John...food was perfect for the event. I heard many people remarking on the delicious and interesting creations. We had enough to drink!

Raffle was such a good idea. And I am happy I got a premium sake!!

I will touch base with brown paper tickets to see what the net was: how much will go to JAA through pay pal and how much will be paid to JAA with a check from BPT.

thank you notes to donors? please let me know what I can do in this wrap up phase.

Otsukaresama! to everyone.

great night.

Maki

Re: All is good

thegenkster@... (Yuki Kaneshige) — Thu, 23 Aug 2018 21:40:14 -0700

You’re the best Yuji!

Thanks for bringing her home!!!

All is good

yuji.horimoto@... (Yuji Horimoto) — Thu, 23 Aug 2018 21:38:06 -0700

Mika san got home safely. Hope you're all good. Great event!!

Re: signs

andyshartzer@... (Andy Shartzer) — Thu, 23 Aug 2018 14:27:47 -0700

Yup I'll print 4-5

Re: signs

thegenkster@... (Yuki Kaneshige) — Thu, 23 Aug 2018 14:21:18 -0700

Thank you and sorry could you print 2-3 copes of the updated raffle list?

We’re already at OKA

Re: signs

andyshartzer@... (Andy Shartzer) — Thu, 23 Aug 2018 14:19:26 -0700

Signs printed. Updated raffle list attached.

Re: signs

yuki.kaneshige@... (Yuki Kaneshige) — Thu, 23 Aug 2018 13:29:07 -0700

Thanks!!! regular letter size? Or bigger?

3 each to put around?

I trust your judgment!

Kelli got our posters made!

Re: signs

andyshartzer@... (Andy Shartzer) — Thu, 23 Aug 2018 13:27:02 -0700

I can print. How big and how many?

Re: signs

yuki.kaneshige@... (Yuki Kaneshige) — Thu, 23 Aug 2018 13:18:52 -0700

Re: signs

smhamaker@... (Susan Hamaker) — Thu, 23 Aug 2018 13:07:26 -0700

It doesn't say...

signs

yuki.kaneshige@... (Yuki Kaneshige) — Thu, 23 Aug 2018 13:01:56 -0700

Can you double check these lists?

And can someone please print out a few color copies?
I can't at work!!

Alcohol count

yuji.horimoto@... (Yuji Horimoto) — Thu, 23 Aug 2018 12:17:47 -0700

John,

What do we have so far in terms of alcohol? I believe you said you also have some to provide?

Yuji

Re: More sake

yuki.kaneshige@... (Yuki Kaneshige) — Thu, 23 Aug 2018 11:15:15 -0700

Great to know �� yasushi is bringing 2-3 bottles of sake as a donation

Thanks for dropping off the tea!

Re: More sake

andyshartzer@... (Andy Shartzer) — Thu, 23 Aug 2018 11:15:05 -0700

Should we try and buy more?

Re: lineup

andyshartzer@... (Andy Shartzer) — Thu, 23 Aug 2018 11:14:00 -0700

Love it!

Re: More sake

yuji.horimoto@... (Yuji Horimoto) — Thu, 23 Aug 2018 11:04:37 -0700

We'll need it. Just saw the "premium" sake at Oka and let's say it's underwhelming at best. John says he may have some but I can't say if it'll be enough for 60+ folks having paid 75- 80 each.