...A welcome slide with info and intro is nice.??

...Welcome music is a lovely add.?

... Let people in early and give them updates.??

... Drop links into the chat as people talk about things...links, urls, dates, etc.??

...Drop in information 5 minutes in for those who come in late.?

... If there is a potential call to action, add it 2x in the chat at the end.

...Give all speakers a cell phone number to text if they are running late or have tech problems...and let that number be someone other than the webinar moderator.

All good fun.

Gigi Johnson?

Sent from my T-Mobile 4G LTE Device

-------- Original message --------

From: Hector Villarreal <hector.villarreal@...>

Date: 10/1/22 6:00 PM (GMT-08:00)

To: f4c-response <[email protected]>

Cc: amandafentonheycom <amanda.fenton=[email protected]>

Subject: Re: [f4c-response] Zoom Webinar tips?

?hi Amanda , seems that you have almost all your bases covered.

I'd recommend:

• Do a tech checkup, you can use it just before the webinar starts to verify lighting , camera settings, audio volume, etc.,?
  
• Make sure the waiting room message is related to the current webinar
  
• Decide if you will be using chat as a way of interacting with the audience, I highly recommend it, is a good way to get real time feedback. You can still use other ways of interacting (Menti, Wooclap, etc.) using the chat.
  
• Practice the Q&A feature, and ensure the questions are recorded there and not the chat, with so many people? good questions can get lost pretty easily.
  
• Add people to the stage as needed, is pretty weird to see a panelist to talk for 10-15 minutes straight and the other 3-4 panelists just there looking at one another (once a panelist even yawned for everyone else to see, poor guy couldn't help himself).
• Ensure you enable "join from a browser" feature so participants who don't have zoom installed can join from whichever browser they have installed.
  

Hope this helps! Have a great session!

Hector

---- On Sat, 01 Oct 2022 20:41:29 -0400 Amanda Fenton (she/her) via <amanda.fenton=[email protected]> wrote ---

Hello folks!

I extensively use Zoom Meetings for my online facilitation/tech hosting, and haven't used Zoom Webinar yet. I'll be helping a client with a Zoom Webinar for a specific design + audience that is better suited for the Webinar (e.g. no participatory elements/breakout rooms, or for participants to be on video/microphone). I welcome any tips/things to be aware of/horror stories to learn from! Some context bits that might be helpful to know:?

• We won't be using Zoom's registration process (they have a specific invitation list, it isn't an 'open to the public' event, and we don't need to know who is coming in advance). ?
  
• There will be quite a few "panelists" (in Zoom Webinar-speak) over the course of the event, and some screensharing.?
  
• There will be no ASL interpretation, but we will use Zoom's automated closed captions.
  
• They anticipate up to 200 people, likely fewer.?
  
• We'll also be recording the session.
  
• One of the things that is important to this client is that the webinar is very very easy to join, for both participants and the "panelists".?
  
• I plan to get the one month Webinar add-on right away so I can play around with it before the live event.
  

Thanks in advance for your wisdom - things you wish you knew before you hosted a Zoom Webinar - including if you'd avoid it entirely!?

Cheers,
Amanda

Great suggestions. If you want to do a dry run, Amanda, I bet some of us could come and be your testers!

On Sat, Oct 1, 2022 at 6:30 PM Gigi Johnson <gigi@...> wrote:

...A welcome slide with info and intro is nice.??

...Welcome music is a lovely add.?

... Let people in early and give them updates.??

... Drop links into the chat as people talk about things...links, urls, dates, etc.??

...Drop in information 5 minutes in for those who come in late.?

... If there is a potential call to action, add it 2x in the chat at the end.

...Give all speakers a cell phone number to text if they are running late or have tech problems...and let that number be someone other than the webinar moderator.

All good fun.

Gigi Johnson?

Sent from my T-Mobile 4G LTE Device

-------- Original message --------

From: Hector Villarreal <hector.villarreal@...>

Date: 10/1/22 6:00 PM (GMT-08:00)

To: f4c-response <[email protected]>

Cc: amandafentonheycom <amanda.fenton=[email protected]>

Subject: Re: [f4c-response] Zoom Webinar tips?

?hi Amanda , seems that you have almost all your bases covered.

I'd recommend:

• Do a tech checkup, you can use it just before the webinar starts to verify lighting , camera settings, audio volume, etc.,?
  
• Make sure the waiting room message is related to the current webinar
  
• Decide if you will be using chat as a way of interacting with the audience, I highly recommend it, is a good way to get real time feedback. You can still use other ways of interacting (Menti, Wooclap, etc.) using the chat.
  
• Practice the Q&A feature, and ensure the questions are recorded there and not the chat, with so many people? good questions can get lost pretty easily.
  
• Add people to the stage as needed, is pretty weird to see a panelist to talk for 10-15 minutes straight and the other 3-4 panelists just there looking at one another (once a panelist even yawned for everyone else to see, poor guy couldn't help himself).
• Ensure you enable "join from a browser" feature so participants who don't have zoom installed can join from whichever browser they have installed.
  

Hope this helps! Have a great session!

Hector

---- On Sat, 01 Oct 2022 20:41:29 -0400 Amanda Fenton (she/her) via <amanda.fenton=[email protected]> wrote ---

Hello folks!

I extensively use Zoom Meetings for my online facilitation/tech hosting, and haven't used Zoom Webinar yet. I'll be helping a client with a Zoom Webinar for a specific design + audience that is better suited for the Webinar (e.g. no participatory elements/breakout rooms, or for participants to be on video/microphone). I welcome any tips/things to be aware of/horror stories to learn from! Some context bits that might be helpful to know:?

• We won't be using Zoom's registration process (they have a specific invitation list, it isn't an 'open to the public' event, and we don't need to know who is coming in advance). ?
  
• There will be quite a few "panelists" (in Zoom Webinar-speak) over the course of the event, and some screensharing.?
  
• There will be no ASL interpretation, but we will use Zoom's automated closed captions.
  
• They anticipate up to 200 people, likely fewer.?
  
• We'll also be recording the session.
  
• One of the things that is important to this client is that the webinar is very very easy to join, for both participants and the "panelists".?
  
• I plan to get the one month Webinar add-on right away so I can play around with it before the live event.
  

Thanks in advance for your wisdom - things you wish you knew before you hosted a Zoom Webinar - including if you'd avoid it entirely!?

Cheers,
Amanda