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VRA Website | My VRA Log In | Contact Us Ready for a hands-on learning opportunity? Register now for Our Stories, Our Voices: A Hands-On Workshop on Digitizing Community Archives to learn from instructor Elizabeth Chiang how to leverage digitization as a means of sharing and preserving community history. Our Stories, Our Voices will be held August 25th in person at the George Eastman Museum in Rochester, New York. Our Stories, Our Voices: A Hands-On Workshop on Digitizing Community Archives George Eastman Museum (Rochester, NY) August 25th,9:30-5pm ET (IN PERSON WORKSHOP) Instructor: Elizabeth Chiang Limited to 20 participants; $125 registration fee LINK TO REGISTER Link to info sheet for participants Workshop Description: Digitization, by us, for us. This workshop is geared towards community archives, kinfolk historians, and small groups, particularly those who want to leverage digitization as a means of sharing and preserving community history. In this workshop, we will discuss: Cost-effective and open-source software and technologies for digitization projects How to navigate small spaces, for physical workspaces and digital storage space Best practices for digitization, including examples of scalable workflows How to balance these workflows against limitations of time, budget and space Resource pooling and how this can help achieve unexpected goals This workshop will also include: Demonstrations about material handling and object storage. Participants will work with different types of housings and enclosures that may be encountered during digitization. Attendees will take home a sample starter kit of archival enclosures. Participants will have the opportunity to digitize an item in their own collections*. High resolution image files will be emailed to each participant after the workshop *Participants are invited to bring a maximum of one object from their personal or community collection. The George Eastman Museum is dedicated to providing a safe-space environment: we want to create a space where all people, regardless of gender, sexual orientation, disability, physical appearance, race, or religion, are accepted and respected. Please be cognizant of the group setting of this event when selecting objects to bring to the workshop. Due to technical limitations, objects cannot exceed the size of 11x14 inches flat, 10 inches in height, or weigh more than 1lb. Please do not bring any objects that contain flammable, caustic, or toxic components. Participants will be required to sign a hold-harmless agreement and a personal-property pass prior to arriving at the workshop. About the Instructor: Elizabeth Chiang is the Museum Photographer at the George Eastman Museum. She is the principal imaging technician for the ongoing digitization of the museum collection. She is in charge of maintaining imaging workflows for grant-funded digitization projects. Outside of the studio, she documents galleries and museum spaces using 3D scanning. Elizabeth has a Master of Arts in Photographic Preservation and Collections Management from Toronto Metropolitan University. She is also a guest lecturer for the Department of Museum Studies at the Rochester Institute of Technology and teaches courses in cultural heritage digitization. *** If you have any questions, please send an email to the Regional Workshop Implementation Team at vraf.rwit@...

Offered free of cost to NYS cultural collecting institutions, DHPSNY Planning & Assessment Services aim to improve adherence to preservation best practices and can be utilized to obtain funding, increase the accessibility and use of your collections, and more. Accepted sites will have the option of choosing to receive in-person or virtual services. Application materials for the following services must be received by Friday, July 7, 2023, to be considered for the spring application review period: Archival Needs Assessments: an excellent way to examine your archival program holistically through an external lens. Preservation Surveys: a general evaluation of your institution's preservation needs, pinpointing areas of concern and recommendations for improvement. Condition Surveys: a valuable tool for institutions that have previously undergone a Preservation Survey (through DHPSNY or another program) and are now interested in evaluating the condition of collection materials on a more granular level. Strategic Planning Assistance: helps organizations think proactively about their future and shape a three-year plan to serve as a road map for future decision-making under a trained facilitator. Learn More and Apply! → http://bit.ly/planning-and-assessment. For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337. DHPSNY Foundational Planning Assistance is conducted virtually and accepted on a rolling basis. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library, with services provided by the Conservation Center for Art & Historic Artifacts.

DESCRIPTION The Web Archiving, Preservation, and International Archival Affairs Sections are co-hosting a fascinating event on the topic of Saving Ukrainian Cultural Heritage Online. When Russia invaded Ukraine in 2022, Ukraine's online cultural heritage was at risk. Three library professionals from around the world joined together to create Saving Ukrainian Cultural Heritage Online (SUCHO). SUCHO works to create a digital backup of Ukrainian cultural heritage websites from museums, libraries, and public archives and their digital offerings, such as 3D collections and activities for children. Anna Kijas and a panel of volunteers will give an overview of the project, what prompted the creation of SUCHO, their goals for the future of the program, and what we as fellow Archivists can do to help. Short section business meetings will also be part of this event. Register here: https://connect.archivists.org/events/event-description?CalendarEventKey=81a75ab6-d3dc-4925-ad95-0187962e0291&Home=%2fevents%2fcalendar -- Amanda Greenwood Bigelow Project Archivist Schaffer Library, 3rd Floor Union College 807 Union Street Schenectady, NY 12308 (w) 518-388-6781 greenwoa@...

Greetings! The Society of American Archivists Web Archiving Section is excited to accept nominations for the following Steering Committee positions for the 2023-2024 year! Vice-Chair/Chair-Elect Communications Manager Student Member We are a welcoming, friendly group motivated to discuss, learn, and highlight web archiving projects, tools, and technology. This group is a great one to join if you are interested in learning more about web archiving, and it is a great way to expand your professional leadership skills and experience. We have monthly meetings which last for about one hour, during which we will discuss committee-related business such as: preparing for the Section’s Coffee Chats, recruiting for blog posts, outreach, and annual meeting planning. If you or someone you know would like to run for a position on the the Society of American Archivists Web Archiving Section Steering Committee please this form with the following: Candidate Email Candidate Name Job Title and Institution, if applicable Title of Steering Committee position sought Bio and Candidate Statement (1-2 paragraphs) Position descriptions can be found below. Please keep in mind that membership in the Society of American Archivists Web Archiving Section is required in order to participate in elections through candidacy or casting a ballot. You may only run for one position. To learn more about the Web Archiving Section, check out the Web Archiving Section microsite and the Web Archiving Section blog. Please feel free to reach out to any of the current committee members if you have any questions! We look forward to hearing from you! Position Descriptions: Vice-Chair/Chair-Elect: The Vice Chair serves for two years, the first year as Chair-Elect and the second year as Chair. Supports duties and responsibilities of the Chair as assigned. Operates as acting Chair in the absence of the Chair. Serves as member of the Steering Committee. Fulfills all responsibilities specified in Section IX: Sections of the SAA Governance Manual. Communications Manager (one-year term) Maintains and updates the section's microsite, blog, and Twitter feed. Keeps section's email list recipients informed on section news, events, and regular activities. Serves as a member of the Steering Committee. Student Member (one-year term) Serves as a liaison to SAA student chapters and groups. Serves as a member of the Steering Committee. Must be an actively enrolled student and student member of SAA at the time of election. -- Amanda Greenwood Bigelow Project Archivist Schaffer Library, 3rd Floor Union College 807 Union Street Schenectady, NY 12308 (w) 518-388-6781 greenwoa@...

Schaffer Library at Union College is looking for volunteers to help us transcribe the Jane Tunis Poultney Bigelow diaries so that we can make these materials available to a wider audience and provide new opportunities for researchers and students. In 2021, Union College’s Schaffer Library received an award from the National Historical Publications and Records Commission of the National Archives to digitize and make available materials from the John Bigelow papers. John Bigelow (1817-1911) had a distinguished career as an editor, writer, statesman, and tireless advocate for the public good. The collection consists of over 22,000 letters of correspondence, scrapbooks, diaries and journals, and other professional and personal papers. Seventeen of the collection’s diaries were written by Jane Bigelow, John’s wife, and represent a significant aspect of the collection. They reflect Jane’s life in New York literary circles, her time in London and Paris, and her interactions with the large circle of Bigelow family, friends, and acquaintances. To take part in the project, you will need to be comfortable with reading cursive handwriting, have an email address, and have an internet connection available to you. No special software or computer setup is required, and transcriptions can be done anywhere you can connect to our web-based crowdsourcing application. To sign up for an account and start transcribing, please visit the Jane Bigelow diaries website. -- Amanda Greenwood Bigelow Project Archivist Schaffer Library, 3rd Floor Union College 807 Union Street Schenectady, NY 12308 (w) 518-388-6781 greenwoa@...

Good morning! The State Archives will be hosting SAA’s Arrangement and Description workshop on May 1-2. This is the same workshop I attended in Syracuse University in 2018 and I loved it! The presenters are fantastic and the content is so relevant to all of our work! Could you help us spread the word on the workshop? Here’s the link https://mysaa.archivists.org/nc__event?id=a0l5a00000F0vTIAAZ. There are plenty of hotels in the vicinity and it would be great to see people take advantage of this opportunity. Early registration is in place until April 1st. Thanks! John Diefenderfer Documentary Heritage Program New York State Archives John.Diefenderfer@... 518-474-3229 DHP Grants DHPSNY Confidentiality Notice This email including all attachments is confidential and intended solely for the use of the individual or entity to which it is addressed. This communication may contain information that is protected from disclosure under State and/or Federal law. Please notify the sender immediately if you have received this communication in error and delete this email from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

Hi all, Union College is looking to hire a Systems & Discovery Librarian. Please share! https://jobs.union.edu/en-us/job/493254/systems-discovery-librarian Amanda -- Amanda Greenwood Bigelow Project Archivist Schaffer Library, 3rd Floor Union College 807 Union Street Schenectady, NY 12308 (w) 518-388-6781 greenwoa@...

Join the Web Archiving Section for a Virtual Coffee Chat with Julien Masanès, CEO of Hanzo Archive, on March 8th at 12pm EST. Masanès is the author of Web Archiving, the 2006 seminal text on web archiving theory and practice. In the past he has served as CEO of Internet Memory Research and the Internet Memory Foundation. Masanès's experience also includes cofounding and directing the European Archive, a non-profit foundation for Web preservation and digital cultural access, and directing the Web Archiving Project at the Bibliothèque nationale de France, as well as participating in the creation of the International Internet Preservation Consortium (IIPC). Masanès will discuss the rise of collaboration spaces at work and the challenges for archivists. The talk will be followed by a Q&A session. Registration is free: https://ubc.zoom.us/meeting/register/u5Muf-quqj4pGtcQocDySVxKFlv0klBQ0a9P -- Amanda Greenwood Bigelow Project Archivist Schaffer Library, 3rd Floor Union College 807 Union Street Schenectady, NY 12308 (w) 518-388-6781 greenwoa@...

We're excited to announce that the deadline to apply for the DHPSNY Spring 2023 Planning & Assessment Services Round has been extended — we will now be accepting applications until midnight EST on Friday, March 24. Accepted sites will have the option of choosing in-person services for Archival Needs Assessments, Strategic Planning Assistance, Preservation Surveys, and Condition Surveys. Sites can elect to receive virtual services if preferred. Offered free of cost to eligible New York State collecting institutions, each DHPSNY service is tailored to fit your organization’s needs and can be utilized to obtain additional funding, increase the accessibility and use of your archival collections, and more. We are accepting applications for all four of our services: Archival Needs Assessments: An excellent way to examine your archival program holistically through an external lens. DHPSNY Archival Needs Assessments cover Administration, Collections Management, and Collections Care. Preservation Surveys: A general evaluation of your institution's preservation needs, pinpointing areas of concern and recommendations for improvement in Preservation, Administration, Building Conditions, Environmental Conditions, Security and Emergency Preparedness, and Collections Care and Storage. Strategic Planning Assistance: This service helps organizations think proactively about their future and shape a three-year plan to serve as a road map for future decision-making under a trained facilitator. Condition Surveys: A valuable tool for institutions that have received a Preservation Survey (through DHPSNY or another program) and are looking to evaluate the conditions of collection materials on a more granular level. Learn more and apply → dhpsny.org/planning-assessment For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Application materials for DHPSNY's Planning & Assessment Services are accepted year-round and reviewed three times a year. DHPSNY Foundational Planning Assistanceis accepted on a rolling basis. DOCUMENTARY HERITAGE AND PRESERVATION SERVICES FOR NEW YORK dhpsny.org | info@... | (215) 545-0613 DHPSNY is a program of the New York State Education Department, with services provided by the Conservation Center for Art & Historic Artifacts.

Offered free of cost to NYS cultural collecting institutions, DHPSNY Planning & Assessment Services aim to improve adherence to preservation best practices and can be utilized to obtain funding, increase the accessibility and use of your collections, and more. Accepted sites will have the option of choosing to receive in-person or virtual services. Application materials for the following services must be received by Friday, March 10, 2023, to be considered for the spring application review period: Archival Needs Assessments: an excellent way to examine your archival program holistically through an external lens. Preservation Surveys: a general evaluation of your institution's preservation needs, pinpointing areas of concern and recommendations for improvement. Condition Surveys: a valuable tool for institutions that have previously undergone a Preservation Survey (through DHPSNY or another program) and are now interested in evaluating the condition of collection materials on a more granular level. Strategic Planning Assistance: helps organizations think proactively about their future and shape a three-year plan to serve as a road map for future decision-making under a trained facilitator. Learn More and Apply! → http://bit.ly/planning-and-assessment. For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337. DHPSNY Foundational Planning Assistance is conducted virtually and accepted on a rolling basis. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library, with services provided by the Conservation Center for Art & Historic Artifacts.

The Midwest Archives Conference (MAC) is soliciting applications for the 2023 Archie Motley Memorial Scholarship for Students of Color (http://www.midwestarchives.org/motley). The scholarship is designed to provide financial assistance to students of color pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession. Two $1,500 scholarships, accompanied by one-year memberships to MAC, will be awarded. To be eligible for a scholarship, the applicant must be of African, Arabic, Asian, Indigenous, or Pacific Islander, or Latinx descent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in their academic program. If the program is not listed in the SAA Directory of Archival Education, http://www2.archivists.org/dae, the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog. Applications are due March 1, 2023 and must include the following documents: Completed application form, available at http://www.midwestarchives.org/motley Transcript from the applicant's most recent academic program (unofficial transcript is acceptable) Essay of not more than 500 words outlining the applicant's interests and future goals in archival administration Two letters of recommendation. Completed applications should be sent to: Jolie Braun Curator of Modern Literature & Manuscripts The Ohio State University braun.338@... Applications must be emailed by March 1, 2023.Awards will be announced no later than June 1, 2023 Susan D'Entremont (she) Digital Project Manager & Continuing Education Coordinator Capital District Library Council 800 Troy Schenectady Road, Suite 204 Latham, NY 12110 518-512-8196 susan@...

Hi everyone, The Technology Strategy for Archives (TS4A) Working Group is holding its first quarterly call of 2023 on Wednesday, February 22, 2023 at 11am PST/12pm MST/1pm CST/2pm EST for 1 hour. If you are interested in attending, we are asking for your help by: 1) registering for the call; and 2) completing a brief survey to help us gauge interest in potential subgroups. Please register for the call: https://clirdlf.zoom.us/meeting/register/tZwtc-2gqDwjGdOH_-TV9jDaBG7ZU_aqD7hp On this call we hope to organize into participant-driven subgroups around common initiatives. We’ve gathered an initial list of proposed topics from participant input during the June 2022 call and the October DLF session. To help us organize the call and in addition to registering, please complete this brief 4 question form by February 8th to let us know if you are interested in participating in any of the subgroups, or propose your own: https://docs.google.com/forms/d/e/1FAIpQLSc9M8USh7QYrRo5G65IiHI6LqFf6n6RsyhftKJ6-hiCObcHjQ/viewform?usp=sf_link We are also looking for folks interested in helping facilitate breakout groups during this first call. More info will be provided if you’re interested. TS4A organizers

DHPSNY is excited to announce that applications are open for our Planning & Assessment Services, and the next submission deadline is Friday, March 10, 2023. Each DHPSNY service aims to improve adherence to preservation best practices and can be utilized to obtain funding, increase the accessibility and use of your collections, and more. Accepted sites will have the option of choosing in-person services, including Archival Needs Assessments, Strategic Planning Assistance, Preservation Surveys, and Condition Surveys. Sites can elect to receive virtual services if preferred. Learn More and Apply! → http://bit.ly/planning-and-assessment. For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337. DHPSNY Foundational Planning Assistance is conducted virtually and accepted on a rolling basis. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. Documentary Heritage and Preservation Services for New York (DHPSNY) is a program of the New York State Archives and New York State Library, with services provided by the Conservation Center for Art & Historic Artifacts.

All are welcome to the CDLC Preservation Interest Group's virtual meeting on Tuesday, January 10, 9:30-11:00 am. The topic is cloud storage as a preservation option. Is cloud storage a good preservation option for your digital collections? Join us to learn and discuss options for cloud storage, and to consider the pros and cons of such a solution. Bring your stories, concerns, and questions. Mark Wolfe, Curator of Digital Collections at University at Albany, will lead the discussion. The program is free, but registration is required. Susan Susan D'Entremont (she) Digital Project Manager & Continuing Education Coordinator Capital District Library Council 800 Troy Schenectady Road, Suite 204 Latham, NY 12110 518-512-8196 susan@...

The Conservation Center for Art & Historic Artifacts (CCAHA) is seeking a Preservation Specialist for the Documentary Heritage and Preservation Services for New York (DHPSNY) program. The DHPSNY Preservation Specialist conducts preservation surveys, assists with archival and preservation planning, develops and presents educational programs, and provides technical assistance to libraries, archives, museums, historical societies, and other organizations across New York State. Learn more and apply: ccaha.org/dhpsny-preservation-specialist-0. DOCUMENTARY HERITAGE AND PRESERVATION SERVICES FOR NEW YORK dhpsny.org | info@... | (215) 545-0613 ext. 337 DHPSNY is a program of the New York State Education Department, with services provided by the Conservation Center for Art & Historic Artifacts.

A project of the Conservation Center for Art and Historic Artifacts (CCAHA) with funding from the Institute of Museum and Library Services, the Collections Management Policy Toolkit (CMPToolkit) is a free online tool that allows you to build a custom Collections Management Policy for your institution. Developed with help from nationally renowned experts in the collections management field, the CMPToolkit guides users step-by-step through the process to create a policy that is uniquely tailored to your collection and designed to meet professional, ethical and legal standards. Geared towards small and mid-level institutions without an active Collections Management Policy (CMP) in place, the CMPToolkit aims to simplify the process of developing a CMP and offer professional support for developing this crucial document. After more than a year in development, CCAHA is excited to announce that the Collections Management Policy Toolkit is officially live! Whether your institution is just starting the process of building a CMP or doesn't quite know how to start, the CMPToolkit is here to help! Visit the CMPToolkit website to... ? Learn more about Collection Management Policies and how they can benefit your organization Review the kind of information you'll need to begin building your own policy Find a trove of Collections Management resources to support you through this process Create a free account and start building your Collections Management Policy today! We hope the CMPToolkit can be an important resource for the collections community and can’t wait to hear how organizations across the country make use of this tool. To share your experience with the CMPToolkit or with any questions, please contact us at info@.... Alanna Shaffer (she/her) Preservation Services Coordinator CONSERVATION CENTER FOR ART & HISTORIC ARTIFACTS CCAHA.ORG

Please join the Society of American Archivists Web Archiving Section for a Coffee Chat on Dec. 6, 2022 at 10am PST/1pm EST for an enlightening talk by Dr. Ian Milligan who will discuss the research use of web archives. Register for the Coffee Chat here: https://ubc.zoom.us/meeting/register/u5MocumurjsuGd1Uy32v6i_poJqvSHFltBHd “Since 1996, web archives have become almost immeasurably large repositories of cultural heritage. The Internet Archive’s Wayback Machine, for example, has hundreds of billions of unique URLs and over 57 PB of data (and other collectors such as national libraries probably have about the same again, combined). The problem thus may not be that we haven’t collected enough data, but that we struggle with what to do with it all! In this talk, I will explore some research use cases for web archival data, and explain what we have done in the Archives Unleashed project to try to “unleash” web archival collections for research use.” Ian Milligan is professor of history at the University of Waterloo, where he is also Associate Vice-President, Research Oversight and Analysis. Milligan’s primary research focus is on how historians can use web archives, as well as the impact of digital sources on historical practice more generally. Since 2017, Milligan has been principal investigator of the Archives Unleashed project. -- Amanda Greenwood Bigelow Project Archivist Schaffer Library, 3rd Floor Union College 807 Union Street Schenectady, NY 12308 (w) 518-388-6781 greenwoa@...

The deadline to apply for the DHPSNY Fall 2022 Planning & Assessment Services Round has been extended — we will now be accepting applications until midnight EST on Friday, November 18! Accepted sites will have the option of choosing in-person services for Archival Needs Assessments, Strategic Planning Assistance, Preservation Surveys, and Condition Surveys. Sites can elect to receive virtual services if preferred. Offered free of cost to eligible New York State collecting institutions, each DHPSNY service is tailored to fit your organization’s needs and can be utilized to obtain additional funding, increase the accessibility and use of your archival collections, and more. We are accepting applications for all four of our services: Archival Needs Assessments: An excellent way to examine your archival program holistically through an external lens. DHPSNY Archival Needs Assessments cover Administration, Collections Management, and Collections Care. Preservation Surveys: A general evaluation of your institution's preservation needs, pinpointing areas of concern and recommendations for improvement in Preservation, Administration, Building Conditions, Environmental Conditions, Security and Emergency Preparedness, and Collections Care and Storage. Strategic Planning Assistance: This service helps organizations think proactively about their future and shape a three-year plan to serve as a road map for future decision-making under a trained facilitator. Condition Surveys: A valuable tool for institutions that have received a Preservation Survey (through DHPSNY or another program) and are looking to evaluate the conditions of collection materials on a more granular level. Learn more and apply → dhpsny.org/planning-assessment For assistance, questions about eligibility, or additional information, contact us at info@... or 215-545-0613 ext. 337. Join our newsletter to stay up to date about our free programs and services: https://bit.ly/DHPSNY_E-News_SignUp. DOCUMENTARY HERITAGE AND PRESERVATION SERVICES FOR NEW YORK dhpsny.org | info@... | (215) 545-0613 DHPSNY is a program of the New York State Education Department, with services provided by the Conservation Center for Art & Historic Artifacts.