Hi All!

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The New York State Archives is looking to hire an Administrative Specialist I (Grade 18) through the NY HELPS program! Please share!

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For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

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There is an opening at the New York State Archives’ State Records Center (SRC). The SRC stores, retrieves, and manages inactive records for New York State agencies. The incumbent of this position will report to the SRC manager (Archives & Records Management Specialist 3) and will be responsible for overseeing SRC operations and staff.

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Duties of the position include, but are not limited to, the following:

? Provides training and technical assistance for state agencies in the use of SRC inventory management system and in SRC procedures; develops related training resources and guides.
? Responds to state agencies’ inquiries about SRC holdings, services, and procedures via email, phone, and meetings.
? Reviews and approves transactions in inventory management system, including box transfers to the SRC, withdrawals, extensions, and dispositions. Works collaboratively with Archives’ Scheduling and State Agency Services staff as appropriate.
? Oversees SRC supply and equipment inventory; submits purchase requisitions for new supplies and equipment; and arranges for maintenance services on existing equipment.
? Supervises lower-level SRC staff.
? Serves as primary contact with OGS and SED building and facilities staff; reports issues of concern to OGS building manager and works with OGS staff and outside vendors to resolve them.
? Manages SRC holdings inventory project: investigates status of boxes discovered during inventory; applies disposition, when possible, with help from Archives professional staff; updates inventory management system; and communicates findings to affected state agencies.
? Creates, maintains, and updates SRC procedures and communicates changes in procedures to State Archives staff and state agency staff when needed.
? Assists the SRC manager in monitoring and promoting use of the State Wastepaper Contract by state agencies and local governments.
? Works collaboratively on teams with State Archives professional staff on areas of common concern.
? Performs other duties as assigned.

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Salary Range: $65,001 to $82,656

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Applications are due on November 18, 2024

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Thanks,

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Laura, Chair, Capital Area Archivists

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Laura Montgomery

Supervisor, Digital Records Services

New York State Archives

?|?Laura.Montgomery@...

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