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After transfer from yahoo, hundreds of emails listed in "direct add" in each subgroup

#transfer #subgroups #direct

E Casterline All Messages By This Member #24573 We had groups.io transfer our 2 yahoo listserv email lists (with overlapping membership) into 2 separate subgroups of our new main group. The transfer seemed to go fine; each sub-group ended up with 500+ members, which was what I expected. But when I go to the admin settings for one of the subgroups, and go to "Direct Add" it says "Directly add members of the parent group to this subgroup" at the top, and there are hundreds of emails listed, waiting for me to select them and click on "Add Members". They seem to be members of the other subgroup (I did spot checking). Questions: 1. I don't want the parent group members to be automatically added to the subgroups. Is this a setting I can turn on/off? If so, where/how? 2. Is there a way to clear all these emails out of the "Direct Add" so that it's blank and I can directly add people myself? (Perhaps that'll be fixed by question 1...)
Bruce Bowman All Messages By This Member #24574 On Fri, Nov 22, 2019 at 03:32 PM, Edith Casterline wrote: Questions: 1. I don't want the parent group members to be automatically added to the subgroups. Is this a setting I can turn on/off? If so, where/how? Parent groups members are NOT automatically added to subgroups. The people already there now are those that were added via the transfer operation. 2. Is there a way to clear all these emails out of the "Direct Add" so that it's blank and I can directly add people myself? (Perhaps that'll be fixed by question 1...) No. All members of a subgroup must be members of the parent group, too. As a corollary to this, there is no way to Direct Add someone from outside your group directly into a subgroup. You have to Direct Add them to the parent group first...after that's completed, you can then Direct Add them to the subgroup.? You can, however, Invite someone directly to a subgroup. When that person accepts the invitation, he will automatically be added to BOTH the primary group and the subgroup. See?/g/GroupManagersForum/wiki/Why-use-a-Subgroup Bruce
E Casterline All Messages By This Member #24588 Edited Bruce, I think you are misunderstanding my issue, sorry if I wasn't clear -- I super appreciate your taking the time to answer, so I hope you'll take another look. To try to clarify: I'm in the subgroup (let's call it subgroup A). The people listed in subgroup A in the "Direct Add" section are already in the Main group (I spot-checked) and in subgroup B (also spot-checked) -- and I don't want to add them to subgroup A -- they mysteriously appeared in the "Direct Add" section of subgroup A during the transfer. If it doesn't automatically add people in the parent group to the subgroup, why does it say "Directly add members of the parent group to this subgroup" at the top?
Bruce Bowman All Messages By This Member #24589 On Fri, Nov 22, 2019 at 05:59 PM, E Casterline wrote: The people listed in subgroup A in the "Direct Add" section are already in the Main group (I spot-checked) and in subgroup B (also spot-checked) -- and I don't want to add them to subgroup A -- they mysteriously appeared in the "Direct Add" section of subgroup A during the transfer. If it doesn't automatically add people in the parent group to the subgroup, why does it say "Directly add members of the parent group to this subgroup" at the top? Because that's all you CAN do. Let me see if I can walk you through it. -- You did a transfer from a Yahoo group into subgroup A. During that transfer, every individual added to subgroup A was also added to the parent group. -- Then you did a transfer from another Yahoo group into subgroup B. The same thing happened to the parent group as above. -- So now the parent group contains all members that were in EITHER of the two originating groups. Follow me so far? As for the pick-list, there is nothing mysterious about it. When you open up Direct Add in a subgroup, you are presented with a list of people in the parent group that you can add. This will be a long list, for reasons already stated. To add someone to the subgroup, you tick the checkbox next to his name and click the "Add Members" button. You cannot add anyone to the subgroup who isn't on this list. If you want to do that, you have to add them to the parent group first. At that point they will appear on the list and you can add them to the subgroup, too. If your parent group and its subgroups do not follow this kind of natural relationship, jumping through these hoops can be very burdensome. That's why we recommend people carefully read the "why use a subgroup" wiki entry I linked previously before they do their transfers, lest they end up having problems with member management. Hope this helps, Bruce
Shal Farley Member Profile All Messages By This Member #24590 Edith, 2. Is there a way to clear all these emails out of the "Direct Add" so that it's blank ... No. From the subgroup's point of view those are the only people eligible to be added. and I can directly add people myself? Yes. But you do it on the Direct Add page of the Primary group (because they must also be members of the primary group). On that page there are checkboxes for which subgroup(s) you want them to also be added to. It seems a bid weird at first, but it is easy once you realize what's going on. Shal -- Help: /static/help More Help: /g/GroupManagersForum/wiki Even More Help: Search button at the top of Messages list
Frances All Messages By This Member #24591 On Fri, Nov 22, 2019 at 05:59 PM, E Casterline wrote: I'm in the subgroup (let's call it subgroup A). The people listed in subgroup A in the "Direct Add" section are already in the Main group (I spot-checked) and in subgroup B (also spot-checked) -- and I don't want to add them to subgroup A -- they mysteriously appeared in the "Direct Add" section of subgroup A during the transfer. If it doesn't automatically add people in the parent group to the subgroup, why does it say "Directly add members of the parent group to this subgroup" at the top? Is it as simple as giving you the option of adding people who aren't part of subgroup A already? These are people who are in your main group and the system might be saying, hey, want to add these? I am not sure if there is an option to clear the direct add box since I have never managed a Premium group. Frances ? -- FAQ on Moving from YahooGroups GMF Wiki: (unofficial) Help for members (and would-be members) and group managers
E Casterline All Messages By This Member #24592 Hah, that did help, thank you! I conceptually already understood the relationships between the main group and subgroups, and how membership in the main group is required first, but the interface was really confusing to me... It has now clicked in my mind. For example, in a subgroup, even though it's called "Direct Add" it's quite unlike the "Direct Add" in the main group... it instead shows a picklist of people in the main group who I can choose from to add to the subgroup. And where it says "Directly add members of the parent group to this subgroup" I can interpret that to mean "Here are the people in your main group to pick from to add to this sub-group, 'cause they have to be in your main group first -- if you want to add someone else, add them to the main group first and they'll pop up here, or go to admin/subgroups and manage their sub-group memberships there, and everyone will be happy!" not "The system will automatically add members of the parent group to this subgroup". Granted, my version is way too wordy. :)
E Casterline All Messages By This Member #24594 Thanks Shal! Yes, definitely weird at first having the sub-group interface look so much like the main group interface. It has finally clicked in my brain.
Duane All Messages By This Member #24596 On Fri, Nov 22, 2019 at 05:44 PM, E Casterline wrote: it instead shows a picklist of people in the main group who I can choose from to add to the subgroup If you go through your membership list on your main group a page at a time, you'll notice that some people have a check mark for Group A, some for Group B, and possibly some for both.? It will depend on which YG they were members of. And yes, on the subgroup it only shows people that are members of the main group, but not that subgroup.? The ones that are actually members of the subgroup will be shown on the Members page for that subgroup. BTW Frances, this works the same way for a free group with subgroups. Duane -- Help: /static/help GMF's Wiki: /g/GroupManagersForum/wiki Search button at the top of Messages list A few site FAQs: /static/pricing#frequently-asked-questions
Frances All Messages By This Member #24599 On Fri, Nov 22, 2019 at 06:54 PM, E Casterline wrote: definitely weird at first having the sub-group interface look so much like the main group interface. Of course, the interface will look the same but you can add a distinctive photo for each group. 3) Cover Photo button: You can add a photo for your group home page as well as a group icon for use on mobile devices. Upload a file containing the cover photo. It will be scaled to fit within 900 x 300 pixels - 3:1 ratio. ? There is also an option to create a group icon. This is displayed on the mobile home page as well as in the Feed on the webpage. Frances ? -- FAQ on Moving from YahooGroups GMF Wiki: (unofficial) Help for members (and would-be members) and group managers

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