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On Oct 20, 2019, at 1:38 AM, Womens Grapevine <councilconsulting@...> wrote:

I want to help a number of local music groups get mailing lists off bcc to groups.io

i could have each group sign up with a separate accound but ideally I'd like to have them all under one umbrella account that I manage, even though they will have separate members and admins

a possible benefit I'd like from this is that there will be members who are involved in more than one group; eg member of the "Irish jam" group, and also of "old time fiddlers" or they join one group then later get involved in another.

From the sub-group perspective each should feel like an autonomous group

What do you think about having different organisations under an umbrella account like this? Any downsides?

My groups are for various music sessions: Irish, Scottish, Old Time, Waltz, Contra, and 'mixed' (some of the previous plus Bluegrass, Country, and more).

Occasionally I (or someone else) will send the same message to several or all of them, which means members of more than one group will receive duplicate ('cross-posted') messages. At those times I recognize that having a main (general) group with subgroups for each genre would be desirable. However subgroups have email and group addresses that are less intuitive - unless Groups changes that I will never allow subgroups.

If you are starting new groups to replace Bcc'ing, rather than transferring groups (at $110/group*), I recommend separate groups for each genre. This gives you the option of sending invitations or instructions on how to join to the existing Bcc addresses - OR if you wish to Direct Add members the cost is $10 for 1 month per group* which is an affordable option.
*Premium Group pricing
/static/pricing

If I were transferring existing groups with archives, etc (e.g. YahooGroups) the cost of $110 per group would push me to have a general group with genre-specific subgroups.


I believe you will still have to create Settings and manage Members, etc on multiple websites whether for subgroups or separate groups, even if you choose to have identical setting for each.

Thanks Michael, sounds like a similar use case but yours are sessions all within one overarching organisation?
And to get clear; you don't have a main group with subgroups due to the clunkier email addresses, so you have an entirely separate account for each genre? Is that right?

So apart from the clunky email address of subgroups, would they work for me; ie , is it possible for subgroups to be independent of each other, with separate members & moderators?

Thanks

Jenny,

On Oct 21, 2019, at 7:00 PM, Jenny Council <jennycouncil@...> wrote:

Thanks Michael, sounds like a similar use case but yours are sessions all within one overarching organisation?

No organization, other than they are all sessions and groups I like to play with.

And to get clear; you don't have a main group with subgroups due to the clunkier email addresses, so you have an entirely separate account for each genre? Is that right?

Each session or group has its own email List and website ("group") - all are free Basic groups.
Some people play in more than one session or group, but not everyone knows each other.
I set up 3 groups for the large Contra Dance band I play in (about current 40 members) now in its 50th season: Current members, former members, and Dance Friends (for our Dance announcements).

A Groups.io 'account' is an email address of a Member (I have several email addresses and therefore several accounts).
One account (email address) can 'own' more than one group, and belong to many groups.
Groups.io groups are not accounts, each has a 'payment plan' (if the group is a Premium or Enterprise group) and a number of group email addresses to (subscribe, post, contact owner, change email delivery status, leave group, etc).

So apart from the clunky email address of subgroups,

One of my groups is for the Falmouth Fiddlers, with the group posting email address of [email protected]
If it has subgroups that address changes to: [email protected] and subgroups become: [email protected]
[email protected] still would work as an alias, at least it currently does.

I believe subgroups should leave the main group email address unchanged and subgroups should be: [email protected]

would they work for me;

Yes, either can work for you

ie , is it possible for subgroups to be independent of each other, with separate members & moderators?

I have no subgroups, but each has its own webpage linked to the main group.
Subgroups can have different members and Moderators.
All subgroup members are required (and automatically) are members of the main group.
You could restrict or prohibit member posting to the main group so that they can only post to their subgroup(s).
Members can be restricted to only access their main group and subgroup(s) webpages, and each webpage can have different settings.

The only advantage for me of a main and subgroup structure would be to eliminate the occasional 'cross-posting'.
Many organizations have a main group for all, and subgroups for their Board and committees.


You, no doubt, have seen today's announcement, so if you need to transfer archives and/or large numbers of members ACT NOW

I sent this to three large YahooGroups I am only a 'Member' of:
Groups.io (because it is being slammed with YahooGroup conversions) will double it's prices on 9AM Pacific Time, October 22
and has imposed a deadline of midnight, December 1 Pacific Time for all new transfer requests to be received.


My intent is not to be pushy, however:
I suggest setting up a Groups.io group and paying $110 now
And initiate the transfer ASAP (before Dec 1)



In your case seeking an alternative to BCC'ing, I would do this step 1) now:
1) Set up a free Basic individual groups for each BCC list now (just in case) - it only take a minute or two apiece.
I recommend choosing:
a short "Group Email Address" e.g. [email protected] for the Falmouth Fiddlers Association
"Visibility": "Group <or not> listed in Directory, private messages
"Create Sub Groups": "Owner Only"
2) Take your time once created to customize your Group settings.
3) When satisfied then announce the Group to the BCC'd email addresses
and Invite existing BCC'd email addresses to join: either with the Invite process or by having them send an email to <your Group Email [email protected]>
[It is [email protected] for the Falmouth Fiddlers]
Alternately you could upgrade for 1 month $10 today ($20 tomorrow) per group and Direct Add them. I don't think you need to do this.
4) Managing a group will take some work (and some hand-holding), but it is better than BCCs in my opinion, plus you get the benefit of archives of various types.

Michael

Great that helps a lot. I did create a set of groups for my requirements! Nothing to migrate, thankfully all new small groups.