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I feel I've suddenly?turned into "That Guy" with all the questions I've been posting. :-{

A little over a week ago I moved ~50 weekly meetings for my community over to groups.io from my arch nemesis G-Cal.
There has been a huge gotcha regarding meeting cancellations however.? When meetings are deleted (cancelled) from a subgroup calendar it is indeed removed for the calendar, however no notifications are being sent that the meeting has been cancelled.

I've tried checking `Send Invite To Group` and `Send Notice To Group When Event Happens` when processing a cancellation, but no one is receiving anything.

Any ideas? Known issue? User-is-stupid error? Suggested work-around(s)??
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Kenny Paul, Technical Program?Manager for

Pacific Time Zone

Hi friends,

Actually, hitting the button "cancel event" doesn't have any effect.? The item remains, and no notifications are sent out.? Is my only option to delete the event from the calendar?

On Fri, Jan 18, 2019 at 09:47 AM, Amy wrote:

"cancel event" doesn't have any effect

I only found a short reference to the Cancel Event function.? It says that those who sent an RSVP ( only available on paid groups) as a Yes or Maybe should receive an email notification.? I don't see anything about it being removed from the Calendar though.? A suggestion to that effect, as well as notifying everyone or adding a notice to the topic, on the beta group might be appropriate.

Duane
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Help: /static/help
GMF's Wiki: /g/GroupManagersForum/wiki
Search button at the top of Messages list
A few site FAQs: /static/pricing#frequently-asked-questions

I looked all over my calendar and couldn't find a "cancel event" button anywhere. A search in beta turned up only this:??.?It seems that cancelling an event only notifies those who have RSVPed.?To actually remove an event, you have to delete it, and may have to provide separate notification via a post to the group.

Before posting to beta, I suggest checking with someone you know had previously RSVPed in the affirmative to see if they received the expected notification. If they did, what you're proposing is properly. If not, it's a bug that should be sent directly to support.

Although I do have a Premium group, we do not use the RSVP function. Perhaps others here who do can provide better advice.?

Hope this helps,
Bruce
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The system Help is your friend.??/static/help

We did some testing this morning.? Those that had RSVPed either Yes or Maybe received an email when the event was canceled.? On the Calendar, the event still exists, but was changed to a gray bar (instead of the red that was chosen when creating the event) and says "This event has been canceled." when hovered over and in the event description.

Duane
--
Help: /static/help
GMF's Wiki: /g/GroupManagersForum/wiki
Search button at the top of Messages list
A few site FAQs: /static/pricing#frequently-asked-questions

Thanks for the insight Duane.
Definitely a substantial challenge for broad based community utilization and acceptance and one we are struggling with, because folks figure when they've cancelled something, everyone gets notified.

Did a quick scan of beta but didn't see anything relative to this, so guess where I'm headed next ;-)

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Kenny Paul, Technical Program?Manager for

Pacific Time Zone

?When I sign up? for a webinar and it is subsequently cancelled, I get notification which is essentially like an RSVP
If I don't sign up and the webinar is cancelled, I'm not informed that it was cancelled except in a very small percentage of the time.
Also, if the webinar is cancelled I don't necessarily see a cancelled sign hung out on its' location either.

At least, if you cancel a meeting at gio (in a premium group) you get the opportunity to notify your RSVPs
AND the meeting grays out with a mouse over showing Cancelled

If people aren't interested in a meeting they most likely will not bother to click the Not Attending button and wouldn't care if the meeting disappeared without notice.
Unlike Google calendar, which only give delete and no cancel function.
Seems to me that's better than most calendar (free or very low cost) systems I've seen in my more than half century in software.
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Bob Bellizzi

Founder, Fuchs Friends??
Founder & Executive Director,?

The key issue we have is that virtually everyone is subscribed to a Gio calendar are are never using the web interface other than the first time when they subscribe to the cal. There is nothing to differentiate a real meeting from a cancelled one when viewed from a subscribed cal.
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Kenny Paul, Technical Program?Manager for

Pacific Time Zone

On Fri, Jan 18, 2019 at 01:51 PM, Duane wrote:

On the Calendar, the event still exists, but was changed to a gray bar (instead of the red that was chosen when creating the event) and says "This event has been canceled." when hovered over and in the event description.

On Fri, Mar 8, 2019 at 04:22 AM, Kenny Paul wrote:

There is nothing to differentiate a real meeting from a cancelled one when viewed from a subscribed cal.

Kenny -- These two statements strike me as mutually exclusive. Did you wait a few hours for the subscribed calendar to update? Such updates are subject to a polling schedule and do not occur in real time.

On Mon, Nov 19, 2018 at 12:50 PM, Kenny Paul wrote:

Suggested work-around(s)??

You may just have to get into the habit of deleting cancelled events instead of using the GIO "cancel" function, in concert with a manual notification. The option also exists to edit the event description to anything you feel would provide adequate notification that it isn't going to occur.

Hope this helps,
Bruce
--
The system Help is your friend.??/static/help

Hi Bruce,